10+ Online Collaboration Tools for Managing Remote Teams

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10 Online Collaboration Tools for Managing
Remote Teams
troopmessenger.com/blogs/online-collaboration-tool
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Switching to remote work is a trend that
dominates. The latest reports indicate doubling
the number of remote workers in the recent 10
years. And despite the famous Yahoo ban in 2015
that forced the employees to return to the
offices, the trend for remote job opportunities
keeps on expanding globally. Among driving
forces facilitating this growth, there are new
managerial practices and innovative tech
solutions that enable top companies to increase
hiring remote teams. Lack of effective tools,
however, might hinder the productivity of your
team so making the right choice in terms of
software that would empower the team
collaboration, will save you from facing
numerous challenges. Below there is a list of 10
ultimate tools you will find useful when working
with a remote team. Troop Messenger When
searching for more interactive team
collaboration, Troop Messenger comes as a
leader. It will satisfy any teams needs due to
the simplicity of its implementation in an
entrepreneurial environment. Working as a
fully-fledged business communication platform,
Troop Messenger gives you instant access to
unlocking a great number of functions
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Instant messaging Making video calls Conducting
video conferences Sharing files Desktop
sharing Creating complex schedules. Arranging
the work schedule within Troop Messenger will let
you keep project info fully organized and, thus,
secure all the project performance
data. GoToMeeting It is optimal in case you need
a tool for arranging online meetings. It works
both ways, with customers and team members. The
tool provides a high-quality connection and
ranges as the most reliable software. With
support assisting you 24/7 and instant
availability of joining or hosting the meeting
options, you can start a meetup, webinar, or a
regular call hassle-free. GoToMeeting is an
ultimate communication choice for remote teams. A
click on the link across any device will be a
signal for activating various options Sharing
the screen Making notes over the images
Recording the conversations Settings for
adjusting the visibility of participants
faces ProProfs ProProfs Project is not an over
the top project management software but has made
its name in the market for it's easy to use UI
and simple features. From startups to
enterprises, anyone can use this robust project
management tool to streamline workflow, boost
team communication, and improve team
productivity. ProProfs Project helps you to
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Create track projects on one dashboard Track
time spent on tasks by each team member
Collaborate with your teams anytime, anywhere
Create insightful reports in seconds Bill your
clients automatically TMetric When you have to
arrange the effective collaboration of your
remote team, the first issue you need to address
is means of providing accuracy of time
calculations. TMetric is an effective time
tracking tool as it not only enables recording
data on your work time in a single-click from
any gadget but also has additional functions
coming handy for remote work mode Creating an
invoice Generating various reports (including
the ones that will summarize your team
performance on the project) Setting various pay
rates for billable hours Offline time
tracking Tagging projects for facilitating the
workflow Available on Windows, Mac OS, Linux,
Android and iOS Integrating with 100 apps
remote teams use in their work. This Timesheet
software help allocate tasks to employees, track
time spent, keep track of billable time to
charge customers, calculate payroll, create
invoices and keep track of expenses. Here's a
quick list of 10 different timesheet software
solutions and how they can help you manage your
team better. BlogIn BlogIn is a beautifully
simple internal blog and knowledge-sharing
platform for teams of all sizes. The internal
blog acts as a central information hub or a
virtual bulletin board for the company,
allowing all employees to stay in the loop with
whats going on in and
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around the office. At the same time, the blog
opens a new, transparent, two-way communication
channel inside an organization, where everyone
can ask a question and get the information they
need to make faster and smarter decisions. The
internal blog is intuitive and easy to use, so
everyone can quickly get on board, which is one
of the reasons why it works so well as the
internal communication tool. Share internal news
and knowledge Improve internal communication
Share files Boost company culture Enables
transparent, two-way communication Usernap "Show,
don't tell" - use screenshots and illustrations
to communicate issues accurately and quickly.
Usersnap's widget can be easily installed on your
staging website or use the browser extension to
capture anything you see and want to
share. Microsoft, Facebook and many web companies
employ Usersnap for issue reporting, QA, user
acceptance testing and customer feedback. Visual
bug reports and feedback saves you time and
makes remote working so easy. Browser screen
capture and annotations Tickets include metadata
(screen size, browser version, URL and console
logs) Assign, label, track and close tickets
easily Integrates with 30 tools such as Jira and
Asana Live commenting Unlimited guest
access JotForm JotForm is an extremely versatile
online form builder which is suited for a team of
any size. It doesnt require any development
skills as its essentially a drag-and-drop form
builder. So, your entire team can benefit from
it. It has a surprising amount of use cases
which you can apply to your business or use it to
manage your team.
You can use it to clock in the work hours of your
employees, collect feedback, assign tasks, open
bug reports and the list goes on, its all up to
how creative you can get with it.
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The best part is that you have a wide variety of
customization options for the forms you create.
You can prevent things from getting boring for
your team and have a sustainable remote team. As
there are way too many templates and
customization options you can check a form
design guide they have prepared.
Easy to use and implement Makes collaboration
seamless Loads of customization options Wide
range of use cases SmartTask SmartTask is a
simple yet powerful task and project management
tool, which will help your team be more
effective and efficient than ever before.
It brings the organization's tasks at one place
thus everyone in a team has a clear overview of
the team's progress, who's responsible and has
clarity on the deadlines.
The tool enables you with the following
features Tasks, Projects and CRM in one tool
Custom Fields to customize your tasks Multiple
Projects in one single view with Portfolio
feature Real-time communication and notifications
Available on Desktop, Android and
IOS Tameday Tameday is the all-in-one workspace
for teams and small businesses that are
struggling to manage their projects and
workloads with various separate tools and email-
Bringing everything into one place Tameday
helps you to
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Get rid of using email for internal communication
by using Tameday's built-in chat feature. Keep
your work and to-dos in one place within
Projects, Communicate and share files with your
team who are working remotely. Keep in contact
with your clients by allowing them to see how
projects are progressing, Keep you on track
with to-dos, discussions, project due dates and
your own personal calendar. Wrike Wrike is a
perfectly illustrative example of how to
integrate a favorite task management tool with
time tracking software so that it could enhance
your remote team productivity. Wrike helps
prioritize projects easily due to its intuitive
design. It keeps all the info on tasks you
perform. Additionally, when applying integrations
in Wrike, you can Estimate the project resources
with precision, Adjust timelines for specific
tasks, Reassign tasks to accommodate urgent
requests Tailor your tasks to projects
goals. ClickUp It is a productivity platform
that helps you create tasks and plan your
projects. While implementing ClickUp, you have
the unique opportunity to organize the scattered
tasks into the unbroken workflow. With
ClickUp, you get the abundance of options
pertaining to commenting on tasks, advanced
task storing, agenda creating keeping your data
as secure as you choose by regulating privacy
settings.
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Parabol Parabol is software not bloated with
extra functions as its primary goal is to provide
your team with free online retrospectives.
This part of project management practice is
crucial for further planning and better
estimation of the coming projects. This tool
provides transparency of team priorities and
accountability for task performance. It is a
perfect tool for remote work enabling
cross-functional cooperation within a team by
synching tasks in a dashboard on a daily basis.
With Parabol, you can plan the day/week, mark
the milestones upon a task completion (for
monitoring the team progress), edit org
charts send retrospectives (summary of a
meeting) email to your team I Done This It is a
tool suitable for remote teams of any size. It is
of particular interest to managers who can
monitor top team accomplishments in real-time,
and, hence, save tons of time on holding
meetings. Applying this software, your team gets
access inside the app to commenting on their
tasks, generating word clouds marking the most
frequent task components, notifications of a
reminder email (What have you done today?) for
sharing the daily accomplishments "visuals,"
which breakdown accomplished tasks with color
coding Monday Suitable for any team size, it is
a tool that will let you plan your tasks on a
timeline so that nothing will fall between
slots, point assignees and, thus, enhance
accountability, and collaborate instantly for
increased business productivity. The featured
Monday options that you will surely like include
the opportunity to update the status on the
task,
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to choose a customizable template for your
sprints from the impressively big
selection, Email notifications get notified by
email Clarizen It is a team management solution
designed to facilitate remote team collaboration.
The software provides instrumental features to
unite resources for more productive
planning. Implementing this tool means that your
team can apply reporting templates, creating
their own dashboards, tracking tasks of various
kinds in real-time adjusting the time and
resource allocation to current business goals in
terms of project profitability Quip It is a
productivity suite that unites spreadsheets and
documents into the shared folders. It is perfect
in terms of goal settings for your remote team.
It facilitates collaboration by sending
reminders and instant sharing documents from one
place. Your team will not have to dig deep to
retrieve the documents. Quip is accessible across
any device so that you and your team can work
from any place. Applying Quip, you can
create Project plans Territory plans
Checklists Meeting notes Documentation You can
work over multiple projects the sidebar is
available from any screen in Quip so you can
easily access your work, your favorites, and your
teammates. Teamwork
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Teamwork Projects is an intuitive, feature-rich
project management tool that lets your team
reduce the complexity of collaboration. It allows
you to work together with context, transparency,
and accountability and with increased
visibility and improved communication, you can
keep collaboration at the core of everything you
do. Most Exciting Features
Collaborative workspace Flexible and
feature-rich Instant messaging with Embedded
Chat Portfolio feature to help you oversee
multiple projects Resource management LeadGen Le
adGen App is a lead capture form-builder tool for
digital marketers. It helps marketers build
custom lead form and test them for best
conversion rates. LeadGen App works via form
embed code that works on all major landing pages
and website editor platforms and via direct link
sharing as well. The forms can be integrated to
marketing software like CRM and email campaign
tools. LeadGen App also provides an analytics
dashboard to check and improve the performance
of the forms. Run AB tests to compare conversion
rates of different form variations on a single
landing page. Maximize your lead generation
potential by testing iterating your
forms. Helpjuice No matter where employees are
working from, they need to be able to access the
information required to do their jobs.
Furthermore, simple tasks like keeping on top of
the latest company updates or working on a
document collaboratively can be difficult for
employees working remotely.
This is where Helpjuices knowledge base software
can help as it allows you to capture, store, and
share company knowledge with ease regardless of
where your employees are located. Your knowledge
base can include HR procedures, training courses,
team
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forums, webinars, and more all of which ensures
your remote team is able to effectively do their
jobs.
In terms of document collaboration, Helpjuice
offers a clean and simple interface that lets
employees quickly create documents and co-edit
them while keeping track of previous versions
and authors. Additionally, Helpjuices commenting
feature helps facilitate additional
collaboration as it allows authors to select any
text within a document and leave a note with any
questions or thoughts.
Highlights Create an easy-to-use internal
knowledge base with best practices, tips, and
onboarding documents Allow multiple authors to
work on a single article and have each revision
recorded. Commenting features that include the
ability to comment on any text within an article
and have those comments emailed to all author
collaborators. Advanced analytics provides
article insights as well as the performance of
users/groups to help you better understand what
employees are looking for and the most common
questions. Google-like search helps employees
find information quickly SaaS-based software so
that employees can access information regardless
of location or device
Soapbox Imagine if every team meeting had a
shared goal, agenda, notes, and follow-up?
Soapbox's shared one-on-one and team meeting
agenda software makes it easy to have productive
and collaborative meetings. Some key features
include Collaborate on shared online
agendas Meetings notes are integrated with your
agenda Real-time commenting Suggested meeting
questions Assign and track next-steps Post-meetin
g surveys to rate and track meeting
effectiveness Integrates with Slack, Microsoft
Teams, Google, mobile, Asana, Todoist and more!
Wrapping it up
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A trend for global cooperation and delivering
your service internationally are motivating
factors for many companies to increase remote
hiring. With the tech tools presented in our
list, remote team collaboration is unlimited due
to enabling uninterrupted workflow, effective
communication and full accountability of the work
result metrics.
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