Introduction to EDI, EDIFACT

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Introduction to EDI, EDIFACT and EANCOM
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• What is EDI ?
• Why using EDI ?
• What is EDIFACT ?
• What is an EDIFACT message ?
• What is EANCOM ?

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• What is EDI ?

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What is EDI ?

• Electronic data interchange (EDI)
• Transfer of structured data
• By agreed message standards
• From one computer to another
• By electronic means
• With a minimum of human intervention.

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What is EDI ?
BUYER
SUPPLIER
Keyin Order
Print Order
Fax Order
Keyin Faxed Order
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• What is EDI ?

BUYER
SUPPLIER
Send EDI message
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What is EDI ?
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What is EDI ?

• Essential elements of EDI
• Structured data
• Not free format
• Standards
• Syntax, Rules, Data Dictionary
• Direct application to application communication
• Use of data communications
• Not diskette, tape, etc
• Minimum to NO human intervention

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What is EDI ?

• What is not EDI

Diskette transfer
E-Mail
Tapes
Fax
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What is EDI ?

• EDI and Electronic Commerce
• EDI is application to application
• Electronic Commerce
• EDI and Human to Human (E-Mail)
• EDI and Human to Application (e.g.. Database
  services)

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Why use EDI ?
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Why use EDI ?

• Traditional paper based business cycle

BUYER
SUPPLIER
Keyin Order
Print Order
Fax Order
Keyin Faxed Order
Goods Despatched
Keyin Mailed Invoice
Keyin Invoice
Print Invoice
Mail Invoice
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Why use EDI ?

• EDI applied to the business cycle

BUYER
SUPPLIER
Translate Order into EDI message
Translate EDI order for integration
Integrate Order into order processing
application
Keyin Order
Communicate Order
Goods Despatched
Translate EDI invoice for integration
Translate Invoice into EDI message
Generate Invoice using basic order data
Integrate Invoice into invoice processing
application
Communicate Invoice
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Why doing EDI ?

• EDI Benefits
• Increased accuracy
• Higher speed
• Reductions in stock, lead times, etc
• Increased customer satisfaction
• Savings

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• What is EDIFACT?

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What is EDIFACT ?

• A common language for EDI is needed
• no common language results in chaos
• One single EDI standard reduces costs

EDIFACT
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What is EDIFACT ?

• UN/EDIFACT is the only recognised
• multi-sectorial and
• international EDI standard

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What is EDIFACT ?

• a standard for EDI - messages
• (tells you how to write / read an EDI message in
  EDIFACT)

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What are the EDIFACT components?
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What are the EDIFACT components ?
Messages
Segments
Data Elements
Codes
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What are the EDIFACT components ?
Example of an EDIFACT message

• UNHME000001ORDERSD96AUNEAN008
• BGM2201285769
• DTM13719970830102'
• NADBY54123450000139'
• LOC754123456789089
• NADSU40123455000049'
• LIN14000862141404EN'
• QTY2148'
• UNSS'
• CNT21'
• UNT11ME000001

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Message
What are the EDIFACT components ?

• About 200 messages in EDIFACT
• e.g. ORDERS, INVOIC, ORDCHG, PRICAT,
• /- Sheet of paper
• contains set of related data covering only one
  function, e.g. an invoice.

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Segment / Segment Groups
What are the EDIFACT components ?

• UNHME000001ORDERSD96AUNEAN008
• BGM2201285769
• DTM13719970830102'
• NADBY54123450000139'
• LOC754123456789089
• NADSU40123455000049'
• LIN14000862141404EN'
• QTY2148KGM'
• UNSS'
• CNT21'
• UNT11ME000001

QTY2148KGM
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Segment / Segment Groups
What are the EDIFACT components ?

• Groups of related data, e.g. Pricing data,
  Measurements, etc.

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What there is in EDIFACT ...
What are the EDIFACT components ?

• Example of a message structure
• Commercial Dispute Heading section
• UNH M 1 Message header
• BGM M 1 Beginning of message
• RFF C 9 Reference
• DTM C 9 Date/time/period
• G01 C 99 NAD CTA COM
• NAD M 1 Name and address
• CTA C 1 Contact information
• COM C 5 Communication contact
• Commercial Dispute Detail section
• G02 C 9999 DOC DTM MOA SG3 SG4 SG5
• DOC M 1 Document/message details
• DTM C 9 Date/time/period
• MOA C 2 Monetary amount

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What are the EDIFACT components ?
What there is in EDIFACT ...

• Example of a EDIFACT segment structure
• QTY Quantity
• Function To specify a quantity.
• 010 C186 Quantity Details
  
• 6063 Quantity qualifier M
  an..3
• 6060 Quantity M n..15
• 6411 Measure unit qualifier C an..3

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Data Elements
What are the EDIFACT components ?

• QTY2148KGM

DE 6063
DE 6060
DE 6411
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Codes
What are the EDIFACT components ?

• Example of code values.
• 6063 Quantity qualifier
• Code giving specific meaning to a quantity.
• 1 Discrete quantity
• 11 Split quantity
• 12 Despatch quantity
• 17 Quantity on hand
• 21 Ordered quantity
• 23 Active ingredient
• 40 Normal delivery
• 46 Delivered quantity
• 47 Invoiced quantity
• 48 Received quantity

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What are the EDIFACT components ?
Data Elements and Codes

• QTY2148KGM

DE 6063
The ordered quantity
DE 6060
DE 6411
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Codes
What are the EDIFACT components ?

• 6063 Quantity
• Numeric value of a quantity.

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What are the EDIFACT components ?
Data Elements and Codes

• QTY2148KGM

DE 6063
The ordered quantity
is 48
DE 6060
DE 6411
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Codes
What are the EDIFACT components ?

• Example of code values.
• 6411 Measure unit qualifier
• Indication of the unit of measurement in
  which weight (mass), capacity, length area,volume
  or other quantity is expressed.
• CMT Centimetre
• GJO Gigajoule
• KGM Kilogram
• MTR Metre
• PCE Piece
• ...

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What are the EDIFACT components ?
Data Elements and Codes

• QTY2148KGM

DE 6063
The ordered quantity
DE 6060
is 48
DE 6411
Kilograms.
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• What is EANCOM ?

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What is EANCOM ?

• EANCOM is a subset of EDIFACT

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What is EANCOM ?

• What is a subset ?
• A subset must be derived from EDIFACT
• A subset must include everything which is
  mandatory, but not necessarily everything which
  is conditional.

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What is EANCOM ?

• What is a subset ?
• EANCOM
  includes
• EDIFACT - 46 messages from
  EDIFACT
• INVOICE - same function as in
  EDIFACT
• eancom - include all
  mandatory elements
• invoice - no new
  segments, segments
• in the same
  order, full
• segment
  catered for.

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What is EANCOM ?

• Why is there a need for a subset ?
• EDIFACT UNSMs / Directories are developed as a
  result of compromise
• Full EDIFACT messages complex
• More precise definitions of data and codes
  required for effective EDI.

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What is EANCOM ?

• What does EANCOM also provide ?
• Detailed usage notes in simple language
• Business situation examples
• Clear guidance what to do and when to do it
• Only relevant EDIFACT codes

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What is EANCOM ?

• EDIFACT is the major ingredient in EANCOM
• EANCOM does not exist without EDIFACT

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Questions ?