OSHA Update and Safety and Health Management Systems

1
OSHA Update and Safety and Health Management
Systems

• 2009 DOL Forum
• Jim Shelton, Houston North

2
Topic Areas

• OSHA Update and Emphasis Areas
• Business Case
• Elements of an Effective Safety Program
• OSHA Compliance Assistance Overview
• Finding Safety Resources

3
OSHA Update

• New Deputy Assistant Secretary and Acting
  Assistant Secretary Donald Shalhoub
• Updated Field Operations Manual (CPL 02-00-148
  replaces the Field Inspection Reference Manual
  (FIRM)
• Advanced Notice of Proposed Rulemaking related to
  combustible dust

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OSHA Update

• Stimulus Work Looking for outreach
  possibilities for companies involved in stimulus
  work, green or renewable energy ect.
• Industrial Hygiene Look for increased OSHA
  outreach and enforcement related to industrial
  hygiene including increased air monitoring and
  sampling for potential over exposures

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Emphasis Industries

• FY 09 Operational Plan Industries
• Highway, Street, and Bridge Construction
• Landscaping/Horticultural Services
• Oil and Gas Field Services
• Residential Building Construction
• Blast Furnaces and Basic Steel Products
• Concrete and Concrete Products
• Fruits and Vegetables

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Emphasis Hazards

• FY 09 Operational Plan Hazards
• Combustible Dust
• Electrical
• Falls from Elevation
• Noise (Non-Construction)
• Silica
• Struck-By
• Trenching

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National Emphasis Programs

• PSM Refineries (NEP)
• Silica (NEP)
• Amputations (NEP)
• Combustible Dust (NEP)
• Trenching (NEP)
• Falls (NEP)
• Portland Cement

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Regional Emphasis Programs

• Construction (REP)
• Demolition (REP)
• Powerlines (REP)
• Work Zone (REP)
• Cranes in Construction (REP)
• Falls in General Industry (REP)
• Highway Bridge Construction and Maintenance
  (REP)
• High Noise Industries (REP)

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H1N1 Influenza

• OSHA has a number of publications and resources
  addressing pandemic flu
• Preparations and planning are important in the
  event this or another virus emerges

Typist During 1918 Influenza
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H1N1 Influenza

• The CDC recommends
• Employees should be alert for the symptoms of
  influenza. If you exhibit such symptoms as
  fever, cough, sore throat, body aches, headache,
  and chills, you should request leave from your
  supervisor, stay home, and limit contact with
  other people to prevent the spread of infection.
  Seek appropriate medical attention, and follow
  any instructions from your primary care provider

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H1N1 Influenza

• Practice good hygiene. Wash your hands often with
  soap and water, especially after your cough or
  sneeze, after using the restroom, and before
  touching your eyes, mouth, or nose. Alcohol-based
  hand cleaners are also effective if soap and
  water are not readily available
• Practice good respiratory etiquette. Sneeze or
  cough into a tissue then carefully dispose of
  the tissue in a waste receptacle

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H1N1 Influenza

• Avoid sneezing or coughing in the direction of
  other employees, and avoid sneezing into your
  bare hands
• Employees who work in healthcare or laboratory
  settings may require additional precautions
• Additional information can be found at
  http//www.cdc/swineflu/guidance/

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H1N1 Influenza
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H1N1 Influenza
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H1N1 Influenza
OSHA 3328-05
OSHA 3323-10N
OSHA 3327-02N
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Business Case for Safety

• According to Liberty Mutual Research Institute
  for Safety for every 1 invested in safety there
  is between 3 and 6 in savings
• Accidents with or without injury may also result
  in property damage, equipment replacement costs,
  downtime, and unhappy customers
• Workers compensation premiums and Experience
  Modification Rates (EMR) affect your bottom line.
  Lowering your EMR by buying down or paying
  smaller claims out of pocket still costs you
  money

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Business Case for Safety

• If youre at 0.71 and prevented all accidents you
  would save 66,000 in premiums
• If your at 1.00 and your competitor is at 0.71
  you are at a 58,000 per year disadvantage. If
  hes at 0.38 youre at a 124,000 disadvantage.

Information Courtesy of Liberty Mutual, Houston,
TX
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Business Case for Safety
Direct Costs
Medical Costs Indemnity Payments
Indirect Costs
Lost time by - Injured -
Co-workers - Supervisor Spoiled
product Loss of customers
Cleanup time Production delays Training new
workers Overhead costs Legal fees Rise in
insurance costs
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Business Case for Safety
Foreign body in the eye - Direct cost of 317
indirect cost of 1394 1711 total cost. A 5
profit margin requires 34,236 in sales to cover
The 2003 average cost of a WC injury claim in
Texas was 3,07898,000 in sales to cover
Argonaut Insurance Average Claims 1992-1994
TDI WC Research Group Medical Cost Trends in TX -
2004
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Business Case for Safety

• OSHA has found comprehensive safety and health
  programs reduce injury and illness rates an
  average of 20
• Accident costs go directly to the bottom line
• Many companies wont hire you if have an EMR over
  1.00 or an injury rate above the national average
  and many review your OSHA citation history
• Your safety performance affect the financial well
  being and competitiveness of your company and the
  lives of your work crews

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Characteristics of Exemplary Pgms

• Uses organized and systematic methods to
• Assign responsibility to managers, supervisors,
  and employees
• Inspect regularly for and control hazards
• Orient and train all employees to eliminate or
  avoid hazards

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General Guidelines

• An effective program
• Includes provisions for systematic
  identification, evaluation and prevention or
  control of hazards
• Goes beyond specific requirements of the law to
  address all hazards
• Written program
• In writing less important than effectiveness
• As size and complexity of worksite or process
  increases, so does need for written guidance

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Major Elements

• An effective occupational safety and health
  programs include
• Management commitment and employee involvement
• Worksite analysis
• Hazard prevention and control
• Safety and health training

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Commitment and Involvement

• Management commitment and employee involvement
  are complementary
• Management commitment provides the motivating
  force and resources for organizing and
  controlling activities within an organization
• Employee involvement provides the means through
  which workers develop and express their own
  commitment to SHG protection

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Commitment and Involvement

• Recommended Actions
• State clearly a worksite safety and health policy
• Establish and communicate a clear goal and
  objective for the safety and health program
• Provide visible top management involvement in
  implementing the program

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Commitment and Involvement

• Recommended Actions
• Encourage employee involvement in the program and
  in decisions that affect their safety and health
  (e.g., inspection or hazard analysis teams
  developing or revising safe work rules training
  new hires or co-workers assisting in accident
  investigations)
• Assign and communicate responsibility for all
  aspects of the program

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Commitment and Involvement

• Recommended Actions
• Provide adequate authority and resources to
  responsible parties
• Hold managers, supervisors, and employees
  accountable for meeting their responsibilities
• Review program operations at least annually, to
  evaluate, identify deficiencies, and revise, as
  needed

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Worksite Analysis

• Worksite analysis involves a variety of worksite
  examinations, to identify not only existing
  hazards, but also conditions and operations where
  changes might occur to create hazards
• Effective management actively analyzes the work
  and the worksite to anticipate and prevent
  harmful occurrences

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Worksite Analysis

• Recommended Actions
• Conduct comprehensive baseline and periodic
  surveys for safety and health
• Analyze planned and new facilities, processes,
  materials, and equipment
• Perform routine job hazard analyses

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Worksite Analysis

• Recommended Actions
• Provide for regular site safety and health
  inspections
• Provide a reliable system for employees, without
  fear of reprisal, to notify management about
  apparent hazardous conditions and to receive
  timely and appropriate responses

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Worksite Analysis

• Recommended Actions
• Provide for investigation of accidents and near
  miss incidents, so that their causes and means
  for prevention are identified
• Analyze injury and illness trends over time, so
  that patterns with common causes can be
  identified and prevented

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Hazard Prevention and Control

• Triggered by a determination that a hazard or
  potential hazard exists
• Where feasible, prevent hazards by effective
  design of job or job site
• Where elimination is not feasible, control
  hazards to prevent unsafe and unhealthful
  exposure
• Elimination or control must be accomplished in a
  timely manner

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Hazard Prevention and Control

• Recommended Actions
• Establish procedures for timely correction or
  control of hazards, including
• Engineering techniques, where feasible and
  appropriate
• Procedures for safe work which are understood and
  followed as a result of training, positive
  reinforcement, correction of unsafe performance,
  and enforcement
• Provision of personal protective equipment
• Administrative controls

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Hazard Prevention and Control

• Recommended Actions
• Provide for facility and equipment maintenance
• Plan and prepare for emergencies
• Training and drills, as needed
• Establish a medical program
• First aid on site
• Physician and emergency care nearby

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Safety and Health Training

• Addresses the safety and health responsibilities
  of all personnel, whether salaried or hourly
• Most effective when incorporated into other
  training about performance requirements and job
  practices
• Complexity depends on size and complexity of
  worksite and nature of hazards

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Safety and Health Training

• Recommended Actions
• Ensure that all employees understand the hazards
  to which they may be exposed and how to prevent
  harm to themselves and others from exposure to
  these hazards

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Safety and Health Training

• Recommended Actions
• Ensure that supervisors carry out their safety
  and health responsibilities, including
• Analyzing the work under their supervision to
  identify unrecognized potential hazards
• Maintaining physical protections in work areas
• Reinforcing employee training through continual
  performance feedback and, if needed, enforcement
  of safe work practices

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Safety and Health Training

• Recommended Actions
• Ensure that managers understand their safety and
  health responsibilities, as described under the
  Management Commitment and Employee Involvement
  element of the guidelines

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Education and Outreach

• Compliance Assistance Specialists (CAS)
• Each OSHA Office nation-wide
• Non-Enforcement
• VPP Coordinators
• Each OSHA Office in Region VI
• Enforcement position

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Alliances

• Builds trusting and cooperative relationships
• Training, outreach, education, promoting safety
  dialogue
• Last up to two years

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Partnerships

• Partnerships are written and identify goals,
  strategies, performance measures, etc.
• Must have a measurable impact
• Like alliances, you can withdrawal at any time
• Last up to five years

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OSHA Cooperative Programs

• Voluntary Protection Program
• 1367 Federal sites
• 265 Region VI
• 130 Houston offices
• VPP Mobile Workforce for construction is here

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OSHA Cooperative Programs

• Voluntary Protection Program Elements
• Management Leadership and Employee Involvement
• Worksite Analysis
• Hazard Prevention and Control
• Safety and Health Training
• Few companies ever voluntarily leave VPP

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OSHA Challenge Program

• Run by Challenge Administrators
• Three stage process of implementing a
  comprehensive safety program based on VPP
  principles. No set time for completion
• OSHA is not involved except for recognition at
  the completion of a stage
• Goal is that once completed the company is ready
  to apply for VPP
• www.oshachallenge.net

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OSHCON

• The OSHA Consultation Service (OSHCON) is under
  the Texas Department of Insurance (TDI)
• Located in every State
• Funded primarily by Federal OSHA
• Provides free safety consultation services to
  small employers 250 in one location no more
  than 500 corporate wide
• http//www.tdi.state.tx.us/wc/safety/oshcon.html

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OSHA Website

• OSHA Website
• www.osha.gov
• OSHA QuickTakes a bi-weekly update by email on
  whats new with OSHA

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OSHA Website

• eTools
• Electronic tools covering various industries and
  hazards such as construction, lockout/tagout,
  scaffolds, etc.

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OSHA Website

• Safety and Health Topics Pages
• Covers variety of topics. Overview of information
  with links to resources
• Many developed with industry through the OSHA
  Alliance program

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RESOURCES -
INDEX
OSHA Consultation Training Resources
State-Planned State Resources
Region VI OSHA Training Institutes
CDC/NIOSH
Other Resources
Disasters
Harwood Grant Materials
FAQs
Oil and Gas E P
Safety Management
OSHA Cooperative Programs
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OSHA 1 of 4

• OSHA Home Page
• OSHA QuickTakes
• Sign up for a bi-weekly update on OSHA activities
• OSHA Compliance Assistance Page
• Tools and information for assisting companies in
  their safety programs
• Introduction and review of
  OSHA standards that may apply to your workplace
• eTools, Expert Advisors, and eMatrix interactive
  tools walk you through various hazards and
  industries

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OSHA 2 of 4

• OSHA Small Business Page
• Tools and resources of interest to small business
• OSHA Site Index
• - Quick way to search for topics listed
  alphabetically
• OSHA Safety and Health Topics
• Topic pages on different hazards, industrys,
  ect. Use the search function or drop down menus
• OSHA Publications
• Search for booklets, flyers, QuickCards, Fact
  Sheets, and other information produced by OSHA

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OSHA 3 of 4

• OSHA Recordkeeping Page
• OSHA Standards Page
• The OSHA standards, searchable, with hyper links
  to interpretations from applicable paragraphs
• OSHA Interpretations Page
• Search for OSHA standards interpretations
• OSHA Data and Statistics Page
• Search for a companys OSHA inspection history,
  frequent citations for your industry, 5(a)(1)
  violations and other data

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OSHA 4 of 4

• Find your industries incident and lost time rates
• See how your injury and illness rates compare to
  industry averages as compiled by the Bureau of
  Labor Statistics (BLS). Prior to 2003 the
  Standard Industrial Code (SIC) was used. Since
  then the North American Industrial Code System
  (NAICS) has been in used. You can find your NAICS
  number and search for your industry average on
  the BLS homepage
• OSHA Webpage with links to BLS statistics

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Oil and Gas E P 1 of 2

• OSHA Oil and Gas Homepage
• OSHA eTools Homepage
• Oil and Gas Well Drilling and Servicing eTool
• WY OSHA (State Planned State)
• Servicing Rig Worksheet
• American Petroleum Institute (API)
• API Safety Recommended Practices

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Oil and Gas E P 2 of 2

• Association of Energy Servicing Companies
• Safety Resources
• International Association of Drilling Contractors
• Texas Oil and Gas Association
• Safety Resources
• SafeLandUSA
• Toolbox
• South Texas Exploration and Production Safety
  (STEPS) Network

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Disasters 1 of 3

• OSHA Hurricane eMatrix
• OSHA Hurricane Recovery
• OSHA Emergency Preparedness/Response
• OSHA Avian Influenza
• ReadyGov
• A Dept of Homeland Security website for disaster
  preparedness information

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Disasters 2 of 3

• Federal Emergency Management Agency (FEMA)
• CDC/NIOSH
• Information and fact sheets for all types of
  disasters
• Storm and Floods
• Avian Influenza
• Florida OSHCON (Associated Site)
• HurriPlanner, an interactive program to develop a
  hurricane preparedness plan

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Disasters 3 of 3

• Florida Business Disaster Survival Kit Website
• Planning information and templates
• Nat. Institute of Environmental Health Sciences
• Hurricane and floods clean-up training materials
• Avian Influenza training materials
• Institute for Business and Home Safety
• Open for Business disaster planning materials
  developed by the insurance industry

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Safety Management 1 of 2

• OSHA Safety and Health Management Systems
• Safety and Health Management eTool
• Safety Topics Page
• OSHA 1989 Safety and Health Program Management
  Guidelines
• OSHA Program Evaluation Profile Program

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Safety Management 2 of 2

• Business Case for Safety
• OSHA Business Case for Safety
• OSHA Safety Pays
• Business Case Presentation
• Worksafe BC Accident Cost Calculation

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OSHA Consultation 1 of 3

• Alabama OSHCON
• Sample Safety Programs
• Arkansas OSHCON
• Sample Safety Programs
• Colorado OSHCON
• Sample Safety Programs
• Florida OSHCON (Safety Writer)
• Idaho OSHCON
• Sample Safety Programs

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OSHA Consultation 2 of 3

• Georgia OSHCON
• Training Materials
• Sample Safety Programs
• Illinois OSHCON
• Sample Programs, Checklists, Publications
• Missouri OSHCON
• Sample Safety Programs
• Montana OSHCON
• Sample Programs, Brochures, Checklists

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OSHA Consultation 3 of 3

• Nebraska OSHCON
• Ohio OSHCON
• One Hour Safety Presentations
• Training Programs and Manuals
• Safety Publications
• South Dakota OSHCON
• Sample Safety Programs
• Texas OSHCON
• Sample Safety Programs
• Publications and Training Resources

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State Plan State Resources

• Keep in mind State Plan States run their own
  OSHA programs. Although they must be at least as
  stringent as Federal OSHA they may be different.
  Visit the OSHA State Plan State Webpage for
  additional information
• Three State Plan States with a lot of resources
• Oregon OSHA Resources
• Washington OSHA Resources
• Wyoming OSHA Resources

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Other Resources

• Consultation Connection
• Site for OSHA and OSHA Consultation personnel.
  Several resource links available to the public
  including on-line management tools such as Safety
  Writer, Accident Tracker, and Record Keeper
• Gulf Coast Safety Training Institute
• Training Resources
• US Chemical Safety Board
• View or order a DVD on accidents investigated by
  the CSB. Found under Video Room on left side
  of website

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CDC/NIOSH

• CDC/NIOSH
• Homepage
• Site Index
• NIOSH Downloadable Videos/Online Training
• Working with Stress
• Violence in the Workplace
• Arc Flash Awareness
• Trenching and Excavations or
• Testing your Ear Plugs (Audio File)
• How to Wear Soft Foam Earplugs

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Harwood Grant Materials 1 of 7

• OSHA Harwood Grant Page
• Associated General Contractors (AGC)
• Fall Protection and Focused Four Hazards
• NorthWest Public Power Association
• Wide Variety of Materials
• Texas Engineering and Extension (TEEX)
• Oil and Gas Drilling and Servicing Safety

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Harwood Grant Materials 2 of 7

• Construction Advancement Foundation
• Hexavalent Chromium Materials and Safety and
  Health Management Systems
• Roadway Safety Awareness
• Roadway Construction Safety Tips
• Roadway Safety Awareness
• The Construction Institute
• Excavation Safety
• Rochester Institute of Technology
• Safety and Health Management Systems

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Harwood Grant Materials 3 of 7

• Rochester Institute of Technology
• Hazards in Food Processing and Preservation
  Industry and Related Public Warehousing and
  Storage Industry
• Non Ferrous Founders Society
• Arc Flash and Workplace Emergency Planning
  On-Line Seminar
• Kirkwood College
• Public Warehousing and Storage

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Harwood Grant Materials 4 of 7

• Georgia Tech Research Institute
• SH Hazards of Renovation and Remodeling
• Purdue University North Central
• Arc Flash and Electrical Safety Awareness
• Kansas State University
• Landscaping and Horticulture and Fruit and
  Vegetable Manufacturing
• University of Findlay
• Warehouse Emergency Planning

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Harwood Grant Materials 5 of 7

• UT San Antonio All Safe Mart
• Emergency Preparedness, Retail Grocery
  Convenience Shops, and Landscaping and
  Horticulture Services online training
• Wayne State University
• Highway Construction Work Zones and Traffic
  Control hazards
• Work Place Safety Awareness Council
• Electrical Safety and Arc Flash On-Line Training

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Harwood Grant Materials 6 of 7

• International Union of Operating Engineers
• Disaster Response Recovery, Avian Flu, Mold...
• Demolition Safety Awareness On-Line Seminar
• Medical College of Wisconsin
• Hazard We May Face When Helping Others
• Auburn University
• Workplace Violence Awareness
• West Virginia University
• Residential Fall Protection

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Harwood Grant Materials 7 of 7

• Eastern Kentucky State
• Residential Construction Safety
• AGC/University of New Mexico
• Developing a safety Program
• North Carolina State University
• Management Systems for Small Business On line
  Training
• ABC Central Texas
• Residential Construction Safety

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R VI OSHA Training Institutes

• The University of Texas at Arlington
• SW Education Center-TX Engineering Extension
  Service

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OSHA Cooperative Programs

• OSHA Cooperative Programs
• OSHA Voluntary Protection Program (VPP)
• OSHA Challenge Program
• Region 6 VPP Participants Association (VPPPA)
• Challenge Program Website in Houston

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OSHA in Houston
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Where is OSHA Located?

• Houston North Area Office
• 507 N. Sam Houston Pkwy E. Ste. 400
• Houston, TX 77060
• 281-591-2438
• Houston South Area Office
• 17625 El Camino Real 400
• Houston, TX 77058
• 281-286-0583

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Disclaimer

• This information has been developed by an OSHA
  Compliance Assistance Specialist and is intended
  to assist employers, workers, and others as they
  strive to improve workplace health and safety.
  While we attempt to thoroughly address specific
  topics or hazards, it is not possible to
  include discussion of everything necessary to
  ensure a healthy and safe working environment in
  a presentation of this nature. Thus, this
  information must be understood as a tool for
  addressing workplace hazards, rather than an
  exhaustive statement of an employers legal
  obligations, which are defined by statute,
  regulations, and standards. Likewise, to the
  extent that this information references practices
  or procedures that may enhance health or safety,
  but which are not required by a statute,
  regulation, or standard, it cannot, and does not,
  create additional legal obligations. Finally,
  over time, OSHA may modify rules and
  interpretations in light of new technology,
  information, or circumstances to keep apprised
  of such developments, or to review information on
  a wide range of occupational safety and health
  topics, you can visit OSHAs website at
  www.osha.gov.

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