Question 1 What one thing could you (you are not doing now) that if you did on a regular basis would make a tremendous positive difference in your personal life
Question 2 What one thing in your business or professional life would bring similar results
4 Principles of Personal Management
Habit 1 is based on the four unique human endowments of imagination conscience independent will and self-awareness.
Habit 2 is based on imagination and conscience.
Habit 2 is the first/mental creation.
Habit 3 is the second/physical creation.
5 The power of independent will
It is the ability to make decisions and choices and to act in accordance with them.
It is the ability to act rather than to be acted upon to proactively carry out the program we have developed through the other three endowments.
6 Four Generations of Time Management
First notes and checklists.
Second calendars and appointment books.
Third add important ideas to preceding generations and comparing the relative worth of activities based on the relationship
Four focus on preserving and enhance relationships and on accomplishing results.
The essential focus of the fourth generation of management can be captured in the time management matrix diagrammed.
The two factors that define an activity are urgent and important.
Urgent-need immediate attention
Importance-deal with results.
8 Time management matrix important not important 9 What It Takes To Say No
You have to be proactive to work on Quadrant because Quadrant and work on you. To say yes to important Quadrant priorities you have to learn to say no to other activities sometimes apparently urgent things.
10 What It Takes To Say No (Cont..)
Its almost impossible to say no to the popularity of Quadrant or to the pleasure of escape to Quadrant if you dont have a bigger yes burning inside.
11 The Quadrant Tool
A people dimension
12 Becoming a Quadrant Self-Manager
13 Advances of the Fourth Generation
Defines your unique mission including values and long-term goals
Helps you balance your life by identifying roles by setting goals and scheduling activities in each key role every week
Gives greater context through weekly organizing
14 The Quadrant Paradigm-some suggestions
Identify a Quadrant activity you know had been neglected in your life.
Draw a time management matrix and try to estimate what percentage of your time you spend in each quadrant
Make a list responsibilities you could delegate and the people you could delegate to or train to be responsible in these areas
Organize your next week
15 Suggestions Cont
Commit yourself to start organizing on a weekly basis and set up a regular time to do it
Either convert your current planning tool into a fourth generation tool or secure such a tool
Go through A Quadrant Day at the Office for a more in-depth understanding of the impact of a Quadrant paradigm
16 Related to PM
17 Paradigms of Interdependence
The Emotional Bank Account
First Imagine that each person with which you have a relationship of some kind has an emotional bank account.
A deposit would be when you pick up a couple skateboard magazines for your son on your way home.
A withdrawal would be when you make a promise to come watch his baseball game but you do not show up.
The goal is to get as much money in your emotional bank accounts as possible
18 Six Major Deposits
Ways that you can make deposits in emotional bank accounts are as follows
1.Understanding the Individual
From CoveyI have a friend whose son developed an avid interest in baseball. My friend wasnt interested in baseball at all. But one summer he took his son to see every major league team play one game. The trip took over six weeks and coast a great deal of money but it became a powerful bonding experience in their relationship.My friend was asked on his return Do you like baseball that muchNo he replied but I like my son that much.
2.Attending to Little Things
5.Showing Personal Integrity
6.Apologizing Sincerely When you Make a Withdrawal
19 Problems are Opportunities
Covey suggests that we view our problems as opportunities.
In an interdependent situation every problem is a opportunity a chance to build the Emotional Bank Accounts that significantly affect interdependent production.
20 The Habits of Interdependence
With the paradigm of the Emotional Bank Account in mind we can now shift our focus to the habits of Public Victory.
Begin with the End in Mind
Put First Things First
Public Victory 4. Think Win/Win 5. Seek First to Understand Then to be Understood 6. Synergize 21 Think Win/Win 22 Six Paradigms of Human Interaction
Win/win mutual benefits
Win/lose authoritarian approach use of power
Lose/win giving in or giving up no demands no expectations
Lose/lose miserable person thinks everyone should be miserable too philosophy of war.
Win thinking of securing your own ends and leaving to others to secure theirs
Win/win or No deal higher expression of win/win
23 Win/Win or No Deal
Synergistic solution something that neither of the sides could come up with on their own
If both sides dont win it is better to have no deal than live with the decision that isnt right for both
It is most realistic in the beginning of a business relationship since in a continuing process it might not be a viable option.
24 Which Option is Best
Relationship importance VS Task importance
In the long run if it isnt a win for both sides they both lose.
25 Five dimensions of win/win 26 Five dimensions of win/winCharacter
Character is the foundation of Win/Win. There must be integrity in order to establish trust in the relationship and to define a win in terms of personal values. A key trait is the abundance mentality that there is plenty for everybody (v. the Scarcity Mentality). The abundance mentality flows from a deep inner sense of personal worth and security.
Integrity. The value we place on ourselves.
Maturity. The balance between courage and consideration.
Abundance Mentality. There is plenty out there for everybody.
28 Five dimensions of win/winRelationships
Relationships are the focus on Win/Win. Whatever the orientation of the person you are dealing with (Win/Lose etc.) the relationship is the key to turning the situation around. When there is a relationship of trust and emotional bank account balances are high there is a much greater probability of a successful productive interaction. Negative energy focused on differences in personality or position is eliminated positive cooperative energy focused on understanding and resolving issues is built.
29 Five dimensions of win/winAgreements
Performance agreements or partnership agreements give definition and direction to Win/Win. They shift the paradigm of production from vertical (Superior - Subordinate) to horizontal (Partnership/Team). The agreement should include elements to create a standard by which people can measure their own success.
30 Five dimensions of win/winAgreements (contd)
Four kinds of consequences (rewards and penalties)
- psychic (recognition approval respect credibility or the loss of them)
- opportunity (training development perks)
- responsibility (scope and authority enlarged or diminished)
31 Five dimensions of win/winSupportive Systems
The Supportive System is a key element in the Win/Win model. If the outstanding performance of a few is rewarded the other team members will be losers. Instead develop individual achievable goals and team objectives to be rewarded.
32 Five dimensions of win/winProcesses
The Win/Win process has four steps.
See the problem from the other point of view in terms of the needs and concerns of the other party.
Identify the key issues and concerns (not positions) involved.
Determine what results would make a fully acceptable solution.
Identify new options to achieve those results.
33 Relation to Project management
34 Questions Thank You
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