EOC Show & Tell

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EOCShow Tell

• Valerie Lucus
• Laine Keneller

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AGENDA

• Introductions
• Disasters on Campus
• Video Aftershocks
• Emergency Management EOC
• IET Emergency Communications
• Pandemic Planning
• Break
• Scenarios
• Discussion
• Conclusion

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UC Davis

• Total population 50,000
• 30,000 students
• 20,000 staff and faculty (including state-wide
  staff that are associated with UC Davis, i.e.
  county extension offices)
• Other UC campuses
• Local Community
• Larger Community

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Emergency Management

• The Earth has a history of catastrophes and that
  history will continue.
• Living with Hazards Dealing with Disasters
• William Waugh

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Define disaster
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Define disaster

• A serious disruption in the ability of a
  community or a society to function .
• causing widespread human, material, economic or
  environmental losses
• which exceed the ability of the affected
  community or society to cope using its own
  resources.

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Disasters that plague us
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• Man-Made
• Diseases that impact humans and animals
• Animal or insect infestation
• HazMat (chem/rad/vio) spill or release
• Transportation accident
• Building/structure collapse
• Energy/power/utility failure
• Fuel/resource shortage
• Air/water pollution, contamination
• Water control structure/dam/levee failure
• Financial issues, economic depression, etc
• Communications systems interruptions
• Terrorism (conventional, chem/bio/rad/cyber)
• Civil disturbance, public unrest, mass hysteria,
  riot, enemy attack, war, insurrection, strike
• Crime, arson
• Electromagnetic pulse

• Natural
• Earthquake
• Tsunami
• Volcano
• Landslide, mudslide, subsidence
• Glacier, iceberg
• Flood, flash flood, seiche, tidal surge
• Drought
• Fire (forest, range, urban)
• Snow, ice, hail, sleet, avalanche
• Windstorm, tropical cyclone, hurricane, tornado,
  water spout, dust/sand storm
• Extreme temperatures (heat, cold)
• Lightning strikes
• Famine

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There are hurricanes on campus
Hurricane Katrina August 29, 2005
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There are tornados on campus
Tornado Union University, Jackson
Tennessee February 5, 2008
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There are floods on campus
October 30, 2004 University of Hawaii Manoa
Valley, Hamilton Library
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There are fires on campus
Fire Pepperdine University, California (1993
2008) Stony Brook University, New York (Sept 2006)
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There are active shooters on campus
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There are earthquakes on campus
Earthquake California State University (CSU)
Northridge November 15, 1994
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There are pandemics on campus

• The epidemic came to the University of
  California in 3 waves the first and most serious
  in October and November of 1918. It resurfaced
  briefing in December and again in January,
  causing the Spring semester to be delayed by two
  weeks.

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• Academic Aftershocks
• http//www.youtube.com/watch?vofXW31CZcHk

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The Emergency Manager

• My job is to tell you things you dont want to
  hear, and ask you to spend money you dont have,
  for something you dont ever think is going to
  happen.

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Emergency Management is

• the process of coordinating available resources
• to effectively manage emergencies
• that overwhelm day-to-day operations,
• thereby saving lives, avoiding injury, and
  minimizing economic loss.

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the process looks like this.
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Emergency Operations Center
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Emergency Operations Center

• An EOC is
• Defined set of policies/procedures/people, and
• A predetermined location
• To provide centralized management of
  theunexpected.

• EOC objectives are
• To save lives and minimize injuries
• To protect property and the environment
• To return to normal/ Disaster Recovery Business
  Continuity

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EOC Organization Chart
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IET Helps Make it Happen!
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IET at UC Davis

• In support of the University's mission,
  Information and Educational Technology will
  deliver an infrastructure of technological
  services appropriate to the requirements of the
  campus community.

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IET
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IET Supports Safety ServicesEOC Communications

• Dataports / wireless
• Projection system Audio / Visual
• EAS (Emergency Alert System) cable
• Portable radios (800 MHz)

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WarnMe

• Emergency Notification System
• API built from on-line directory to WARN
• Over 55,000 records uploaded
• Database refreshed Nightly

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Examples of Features

• Off-Site Hosted Service
• Unlimited of Members
• Monitoring Systems
• 24 x7 Customer Service
• Scheduled Call Outs
• Pre-Recorded Messages
• Real-Time Reports
• Response Capabilities

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The Listings website (a.k.a Online Directory)
collects institutional information about
faculty/staff/students. the WarnMe application
is the new application built specifically to
collect personal information. A third set of
data is collected from places like our student
system, our health system (e.g. Pagers for
doctors), our student housing system (building
information for those students living in the
dorms). All this information is then joined
together in a set of Oracle tables and uploaded
into the Warn system with the inConnect program
that Warn provided for us.
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• The faster we can notify people in an emergency,
  the faster they can respond and stop worrying.

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GETS Calling Card Wireless Priority Service
GETS is an emergency calling card service that
can be used from virtually any telephone to
provide priority for emergency calls
WPS is an add-on feature subscribed on a per-cell
phone basis to provide priority for emergency
calls made from cell phones
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Who Has GETS/WPS on Campus?
Individuals who need to communicate
anytime/anyplace should have personal GETS Cards
and WPS Subscribed Cell Phones

• Senior Leadership
• Media Relations
• Emergency Management and staff
• Police/Fire Chiefs and staff
• Police/Fire Field Command
• Department Heads and staff
• Team leaders
• Subject matter experts/trained specialists
• Others Individuals with an Emergency Preparedness
  and Response role.

Key Locations and Functions should have GETS
cards for use during emergencies

• EOC Work Stations
• Back-up EOC
• PSAPs
• Computer/IT Center
• Police/Fire Dispatch
• Shelters
• Command Vehicles

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Emergency Status Line(530) 752-4000

• Collaboration with
• IET
• Emergency Manager
• University Communications

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UC Davis Home page

• Stripped down text
• Equipment Collocation Off-site
• Load Balanced for heavy Traffic
• University Communication Access

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UC Ready

• This UC Ready tool will guide you, step by step,
  to create a continuity plan.  Your plan will
  identify
• CRITICAL FUNCTIONS performed by your department,
  and the factors needed for their continuance.
• INFORMATION AND STRATEGIES that will help during
  and after the disaster-event.
• ACTION ITEMS that can be done, starting now, to
  lessen the impact of these events and make us
  ready to cope.
• https//ucready.berkeley.edu/begin.cfm

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IET Pandemic Planning

• We take this threat of a an Avian Influenza
  Pandemic seriously and are urging the entire
  University of California, Davis campus to take
  the necessary steps to prepare for it.
• Provost Virginia Hinshaw
• UC Davis

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Pandemic Planning
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Pandemic Planning

• Not the same as seasonal flu
• Historically inevitable
• Effect a large of the population
• Normal life isdisrupted because of excessive
  absenteeism

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Pandemic Planning

• Seasonal (or common) flu is a respiratory illness
  that can be transmitted person to person.
• Pandemic Influenza is virulent human flu that
  causes a global outbreak, or pandemic, of serious
  illness. Because there is little natural
  immunity, the disease can spread easily from
  person to person.

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Pandemic Planning

• 1918-19 Spanish Flu (H1N1) 20-40 of the
  worlds population, 20 million people died,
  500,000 in U.S
• 1957-58 Asian Flu, (H2N2) virus was quickly
  identified due to advances in technology and a
  vaccine was produced, the elderly had the highest
  rates of death, about 70,000 deaths in the United
  States.
• 1968-69, Hong Kong Flu, (H3N2) caused
  approximately 34,000 deaths in the U.S., this
  virus returned in 1970 and 1972 and still
  circulates today.

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H1n1 Pandemic Planning

• Circulating among swine for several years
• Unusual combination of swine/bird/human genes
• Meets all the definitions of a pandemic
• Novel virus
• Effective human-to-human spread
• Present in a large geographic area
• World 36,000 cases in 76 countries 163 deaths
• US 18,000 cases in all states 18 deaths

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WHO declares Level 6

• No previous pandemic has been detected so early
  or watched so closely
• The virus writes the rules
• Appears it will be of moderate severity
• Most patients experience mild symptoms
• Virus preferentially infects younger people (gt25)

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WHO declares Level 6

• It is prudent to anticipate a bleaker picture as
  the virus spreads to areas with limited
  resources, poor health care, and a high
  prevalence of underlying medical problems.
• Vaccines are in the works
• Recommends no restrictions on travel and no
  border closures

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Material in your packet

• WHO Statement re Pandemic Level 6
• UC Davis Influenza Pandemic Annex
• CDC H1N1 (swine flu) Infections Alert for
  Institutions of Higher Learning
• No Handshakes at Commencement
• CDC/OSHA Brief
• IET Telecommunication Planning Options
• IET Solutions for Social Distancing
• Emergency Communication Brochure

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Break
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5 Dirtiest Places That May Surprise You
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Situation 1 of 4

• Early October, 2009
• Start of regular annual flu season beginning
• WHO Pandemic Level 6 widespread cases around the
  world
• Individuals are contagious for 1-2 days before
  symptoms appear
• Course of illness is 5-7 days

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Situation 2 of 4

• Influenza symptoms rate in population overall is
  about 40 - twice that of the seasonal flu
  symptoms generally not worse than seasonal flu,
  but more people sick because there is no immunity
• There has been one wave through your community
  and it was relatively mild.
• Experience at other campuses are that the
  students are getting sick more often and more
  seriously than staff or faculty.

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Situation 3 of 4

• Nearest major metropolitan area experiencing what
  looks like beginning of a wave, their public
  health officer has responded vigorously by
  closing schools and cancelling public events
• Number of cases in this county starting to
  increase
• Discussions with public health officer makes it
  clear they are going to request all schools close
  within the next week for at least two weeks,
  probably three weeks.

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Instructions

• There will be 3 questions
• You can ask about what the rest of campus is
  doing, but consider these questions from an IT
  perspective
• These are problem solving questions
• For each questions, well ask you to report out
  with
• What is the problem (from an IT perspective)
• What are the options
• How could those options be implemented
• Who else needs to be involved

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Scenario 1

• Based on experience elsewhere, IT can expect a
  30-40 absentee rate over the next four weeks.

• ? What is the problem (from an IT perspective)?
• ? What are the options?
• ? How could those options be implemented?
• ? Who else needs to be involved?

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Scenario 2

• Classes will be suspended for three weeks.
• ? What is the problem (from an IT perspective)?
• ? What are the options?
• ? How could those options be implemented?
• ? Who else needs to be involved?

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Scenario 3

• Non-essential employees throughout the campus
  will be sent home for 3 weeks.
• ? What is the problem (from an IT perspective)?
• ? What are the options?
• ? How could those options be implemented?
• ? Who else needs to be involved?

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Are You Ready?
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Top 10 Easy Steps to Being Better Prepared
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10.

• Find out who the Emergency Manager is on your
  campus

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9.

• What kind of pandemic planning is going on at
  your campus

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8.

• Take advantage of the work Berkeley has done for
  UC Ready to get your department ready.

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7.

• Make an Emergency Contact List for yourself /
  your department and keep it with you.

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6.

• Be Prepared at Home
• Plan for social disruptions
• Stock a supply of water and food and other
  supplies
• Have OTC and prescription medications on hand

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5.

• Stay informed
• Understand what a pandemic is and isnt
• CDC Swine Flu and You
• www.pandemicflu.gov
• www.who.int

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4.

• Keep yourself healthy
• Adequate rest, healthy food, exercise
• Immunizations and flu shots

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3.

• Hygiene Etiquette
• Wash your hand frequently with soap and water
• Use hand sanitizer when you cant wash
• Use alcohol wipes on surfaces in your office

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2.

• Learn to cough properly
• Why dont we do it in our Sleeves!
• Or Cover your Cough with your Clothes

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1.

• STAY HOME IF YOU ARE SICK!!!

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Wrap UpWhat did you learn?What are you taking
back to your campus?