Major

1
Major Minor Serial Changes Simplified A Guide
for Acquisitions Staff

• Rowena Griem
• Catalog Librarian
• Sterling Memorial Library

2
Objectives

• To recognize significant changes to serials.
• To understand the work flow issues
• Some changes require a new bibliographic record.
• Some changes require an update to the existing
  bibliographic or name authority record.
• Others do not require any updates.
• There is no need to memorize all of the potential
  changes. Just be aware of what to look for, then
  determine whether you should edit the record or
  forward it to a Cataloger.
• Consult the handout enclosed in your packet for
  details if necessary. There is no need to take
  notes!

3
Changes to Serial Titles I

• Change or reordering of any of the first five
  words of the title proper, unless the change is
  listed elsewhere
• Directory of hotels in Germany ? Directory of
  German hotels
• Changes to word order, including parallel titles
• Bay, pond lake news? Bay, lake pond news
• Philosophie Philosophy ? Philosophy
  Philosophie
• ACTION STEP
• Refer to a Cataloger for evaluation.

4
Changes to Serial Titles II

• Changes to the appearance of the title proper,
  including
• U.S. vs. British spellings Catalog daily ?
  Catalogue daily
• Singular vs. plural Philosopher? Philosophers
• Acronym vs. full name NYC daily ? New York City
  daily
• Change in punctuation, conjunctions,
  prepositions, etc.
• Yearbook ? Year book
• Journal of modern algebra ? Journal on modern
  algebra
• ACTION STEP
• Refer to a Cataloger for editing to the existing
  bibliographic record.

5
Changes to Serial Titles III

• Change to words that describe the resource,
  including their foreign counterparts
• Philosophy news ? Philosophy magazine
• Us ? Us weekly
• ACTION STEP
• Refer to a Cataloger for updating or, in the case
  of words referring to frequency, a new
  bibliographic record.

6
Changes to Serial Titles IV

• Change in wording of the enumeration or year
  information
• 1995 World book? 5th World book
• This is not a change to the serial title, because
  the enume-ration/chronology information should
  not be included in the title proper. In both
  cases, the title proper is World book.
• ACTION STEPS
• If the appropriate bibliographic record exists
  and you are authorized to do so, relink the
  incoming item record to the existing MFHD and
  suppress the extra record.
• If you are not authorized, or if no such
  bibliographic record exists, refer the item to a
  Cataloger.

7
Change to Subtitle

• Changes to the subtitle that do NOT involve the
  name of the corporate body
• Academic medicine b journal for medicine ?
• Academic medicine b journal for medical
  science
• This is not a significant change to the serial
  title, because the subtitle should usually not be
  included in the title proper. In both cases, the
  title proper is Academic medicine.
• ACTION STEP
• Refer to a Cataloger for updating. They can add
  the note Subtitle varies if desired.

8
Official Change to theName of the Corporate Body

• Official change to the name of the corporate body
  responsible
• Dutch Restaurant Group ? Group of Dutch
  Restaurateurs
• ACTION STEP
• Refer to a Cataloger. May require a new
  bibliographic record (depending on where in the
  record the corporate body appears) or update to
  the name authority record.

9
Change of theCorporate Body Responsible

• The corporate body responsible changes
• American Philosophers Association ?
• International Philosophers Association
• ACTION STEP
• Refer the item to a Cataloger for evaluation.

10
Change in Meaning of Title or Edition Statement

• Title or edition statement reflects a change in
  subject matter
• Best hotels and inns of Germany ?
• Best hotels and inns of Germany Austria
• German ed. ? European ed.
• ACTION STEP
• Refer to a Cataloger for a new bibliographic
  record.

11
Change in Frequency

• Change in frequency
• Monthly ? Semiannual
• ACTION STEPS
• Edit the bibliographic record if you are
  authorized to do so.
• Otherwise, refer to a Cataloger for updating.

12
Change to Physical Format

• Change to physical format
• Print version ? CD-ROM version
• (Print version ceases to exist)
• ACTION STEP
• Refer to a Cataloger. The bibliographic record
  for the print version is closed off and a new
  record is created for the CD-ROM version.

13
Change Involving ISSN

• ISSN appears on item but not on the bibliographic
  record.
• ACTION STEPS
• Edit the bibliographic record if you are
  authorized to do so.
• Otherwise, refer to a Cataloger for updating.
• ISSN on item does not match the ISSN on
  bibliographic record.
• ACTION STEP
• Refer to a Cataloger for evaluation.

14
Change to Imprint

• Change to publisher and/or publication location
• Harvard University Press in Cambridge, MA ?
• Yale University Press in New Haven, CT
• ACTION STEP
• Refer to a Cataloger for updating. The 260 is
  not changed, but a 500 or 550 note is added.

15
Supplements with Separate Title or Enumeration

• New supplement with separate title or
  enumeration
• World book publishes Asian Supplement, v. 2
• ACTION STEPS
• If the appropriate bibliographic record exists
  and you are authorized to do so, relink the
  incoming item record to the existing MFHD and
  suppress the extra record.
• If you are not authorized, or if no such
  bibliographic record exists, refer the item to a
  Cataloger.

16
Conclusion

• Familiarize yourself with the possible changes
  and keep an eye out for them but do not agonize
  over them. If you are unsure about a change,
  just send the item to a Cataloger.
• If the item needs to be sent to a colleague,
  insert an explanatory note to save time. Please
  do not use Post-its, since they can easily get
  lost.