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Creating Successful PowerPoint Presentations

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Prefabricated layouts. Diverse multimedia capabilities. Exciting animations. Portability ... A uniform background can also create a cohesive design. ... – PowerPoint PPT presentation

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Title: Creating Successful PowerPoint Presentations


1
Creating Successful PowerPoint Presentations
Created by the Instructional Technology Center
2
Module 1 Introduction to PowerPoint
3
Why PowerPoint?
  • Focus attention
  • Reinforce your message
  • Incorporate multimedia
  • Cost
  • Use technology

4
Features
  • A full range of word processing features
  • Prefabricated layouts
  • Diverse multimedia capabilities
  • Exciting animations
  • Portability
  • Online functionality

5
Menus
Slide Pane
Task Pane
Slide
Drawing Toolbar
6
Module 2 Getting Started
7
DOs and DONTs
  • Can you determine what is wrong with the
    following PowerPoint Slides?

8
DOs and DONTs
  • Can you determine what is wrong with the
    following PowerPoint Slides?

9
DOs and DONTs
  • Can you determine what is wrong with the
    following PowerPoint Slides?

10
DOs and DONTs
  • Can you determine what is wrong with the
    following PowerPoint Slides?

11
PlanningLaying the Foundation
  • Consider the Audience
  • Who are they?
  • What is their knowledge level on the topic?

Consider the Message
  • What do you want to say?
  • How do you want to say it?
  • What role (if any) will graphics play in the
    presentation?
  • What font will you use? Is it clean and
    readable?
  • size 18 and above is ideal

12
PlanningLaying the Foundation
Consider the Content
  • What topic(s) will you cover?
  • How will you organize the content?
  • What time constraints exist?
  • Consider a theme to tie it all together.

13
Text
  • Do not worry about choosing a fancy or unique
    font.
  • Choose a bold, highly visible font of size 18 or
    greater.
  • Be consistent!

14
Text
  • Another consideration is serif vs. sans serif
    fonts.
  • A common serif font is Times New Roman, and a
    common sans serif font is Helvetica.
  • Sans serif fonts are more difficult to read and
    tend to be used most commonly in captions and
    titles.
  • Note the differences below

15
Bullet Points
  • To create a numbered list or a list with bullet
    points, simply highlight the desired text and
    click either of these icons.
  • Each time you press Enter or Return, you will get
    a new number or bullet point.
  • To edit the list settings, either go to Format
    then Bullets and Numbering or right-click the
    list and select Bullets and Numbering from the
    box that appears.

16
ThemesTying It All Together
  • Choosing a theme for all slides makes a
    presentation more cohesive as each slide flows
    into the next.
  • Choose a theme that supports the content and does
    not detract from it.
  • Choosing the right color or scheme is integral to
    creating a unified, professional presentation.

17
ThemesTying It All Together
  • Color contrasts can be used to emphasize a point.
  • Colors elicit emotions from the viewer and convey
    a tone for the presentation.
  • Beware of certain colors and combinationsthey
    can evoke responses from discomfort to nausea in
    the audience.

18
Implementing a Theme
  • The first step to creating a theme is to create a
    Master Slide -- a single layout that can be
    applied to the entire presentation for a more
    unified look.
  • This can be done simply by going to Format then
    Slide Design or Slide Layout.
  • Pick a design that suits your needs, or create
    your own custom design and select the Apply to
    All option.

19
Implementing a Theme
  • A uniform background can also create a cohesive
    design.
  • Applying a background is as simple as
    right-clicking on the slide background and
    selecting Background from the menu that
    appears.
  • From that menu, you can select a color or image
    that can be applied to as many slides as you
    like.

20
Module 3 Advanced Functions
21
Adding Images
Images used in the PowerPoint should be very
visible of relatively high quality. If it looks
bad on a monitor, it will look even worse when
blown up by a projector.
VS.
22
Adding Images
  • To add an image to a slide, go to the Insert
    menu and select Picture.
  • From that menu, you can add whatever graphical
    content you choose.

23
Adding Images
  • To edit an image, click it and drag the small,
    circular handles to adjust size or rotation.

24
Adding Images
  • For advanced editing features, right-click on the
    object and select Format Picture.
  • This feature can also be accessed by
    double-clicking the image.

25
Animation and Transitions
  • To apply simple animations to objects or text, go
    to Slide Show and select Custom Animation.
  • The Custom Animation menu can also be accessed
    by right-clicking on the desired object.
  • A Custom Animation menu will appear on the side
    of the workspace. Clicking the Add Effects
    button will display a list of available animation
    types.

26
Animation and Transitions
  • Once the animation type is selected, options
    effecting the animation properties such as speed
    and direction become available.

27
Animation and Transitions
  • The order of animation can be altered through the
    Custom Animation menu on the right side of the
    workspace.
  • Changing the order is a simple as clicking and
    dragging the animation to a new location.

28
Animation and Transitions
  • To set the transitions between slides, go to
    Slide Show and Slide Transition.
  • Choose a transition and apply it to one slide or
    all slides.

29
Timing Transitions
  • Transitions between slides can occur
    automatically or on a mouse click.
  • This option is selectable from this menu on the
    lower portion of the right task pane.
  • It only appears when choosing transitions

30
Printing Handouts
  • PowerPoint offers a useful feature which allows
    the presenter to print a copy of the presentation
    as a handout with one or several slides on one
    page
  • To do this, simple select File then Print
    Preview
  • From the drop-down menu, select the print style.
    4-6 per page is optimum

31
Finalizing and Polishing
Now that the pieces are in place, you must
ensure that the gears are turning properly by
performing a few simple procedures
  • Play the presentation several times, looking
    for anything that does not seem to be working.
  • If possible, have an objective party view it
    for a different opinion.
  • Test everything! Remember anything that can
    go wrong, will.

32
Finalizing and Polishing
  • If time is a factor, practice the presentation
    with a timekeeping device. Leave a some time
    between slides for breathing room.
  • Know the machine it will be presented on. A
    slower processor will slow down the presentation.
    Account for this when timing.
  • If possible, test the presentation on several
    other computers.

33
Finalizing and Polishing
Remember to save and backup everything often!
34
Packaging the Presentation
  • To package a presentation to a CD, click File
    then Package for CD

35
Packaging the Presentation
  • Next, simply name the CD and click the Copy to
    CD button on the lower part of the menu that
    appears.

36
Packaging the Presentation
  • Next, simply name the CD and click the Copy to
    CD button on the lower part of the menu that
    appears.
  • ORSimply drag and drop the PowerPoint file to
    your CD, Floppy Disk, or other storage device.
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