INITIATIVES TO IMPROVE ACCURACY OF MDS DATA

1
INITIATIVES TO IMPROVE ACCURACY OF MDS DATA

• Enhanced edits and rejections
• New mechanism to correct errors in the MDS
  database

2
ENHANCED EDITS WILL REJECT RECORDS WITH

• Out of Range Values
• Certain Inconsistencies
• Impossible Date Relationships

3
NEW MECHANISM TO CORRECT ERRORS IN THE MDS
DATABASE

• Inactivation of spurious records
• Modification of errors in records

4
NEW CORRECTION REQUEST FORM

• Identify a record in error
• Identify reason for error
• Specify request for Modification or Inactivation
• Correction sequence number
• Attest to accuracy of correction

5
NEED TO CORRECT RECORDS IN DATABASE SHOULD BE RARE

• The need for corrections should decrease as a
  result of stricter edits and enhanced rejections
• Fewer records with errors will be
  accepted by the database

6
Records will be rejected for errors that were not
in fatal in the past

• Facilities should pay close attention to Final
  Feedback Reports

7

• The facility submission schedule should allow for
  timely correction and resubmission of rejected
  records

8
2 MAIN COMPONENTS OF CORRECTION REQUEST FORM

• Prior Record Section
• Correction Attestation Section

9
PRIOR RECORD SECTION

• Identifies the erroneous record so that it can be
  located in the State database

10
ATTESTATION SECTION

• Sequence number of the correction request
• Modify vs. Inactivate
• Reason correction is needed
• Attestation

11

• The correction request form does NOT include
  identification of specific items in error

12
DOCUMENTATION REQUIREMENTS

• Retain signed, hard copy of Correction Request
  Form
• Retain copy of corrected MDS form
• Documentation substantiating accuracy of
  corrected information on the EVENT date

13
INACTIVATION

• Record should not have been submitted
• Facility submits Correction Request Form,
  requesting inactivation
• State inactivates but does not delete
• Inactivated record not used in system
  applications, but remains in history file

14
MODIFICATION

• Record in the database has error(s)
• Facility submits Correction Request Form
  requesting modification AND a corrected
  copy of the record
• State replaces erroneous record in the database
  with its corrected version AND
• Stores erroneous version in history file