Record Keeping and Reporting

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Record Keeping and Reporting
Taking a Dip in Your SWPPP
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Facility Supervisors SWPPP responsibilities

• Keep records, ensure reports are submitted
• Spills, leaks
• Inspections
• Maintenance activities
• Compliance evaluation
• Employee training

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Spills

• Significant Materials
• Petroleum products
• Hazardous substances (CERCLA)
• Fertilizers
• Pesticides

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Spills

• Record all spills and leaks
• Date time of incident
• Weather conditions
• Cause
• Resulting environmental problems

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Inspections

• Oil Pollution Control Regs
• Monthly inspection of above ground tanks
• Underground Storage Facilities Regs
• ERP (Environmental Results Program) compliance
  inspection once every 2 years

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Inspections

• Routine visual inspections of
• Equipment
• Processes
• Materials handling areas

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Inspections

• Quarterly visual monitoring of outfalls
• Daylight
• Within 30 minutes after runoff begins
• Document observed contamination/problems
• Source of contamination
• Actions to eliminate
• Date and time

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Example Quarterly Visual Examination of Storm
Water
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Inspections

• Annual site inspection
• Evidence of pollution
• Evaluation of BMPs that have been implemented
• Inspection of equipment

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Inspections

• Annual site inspection report to include
• Date of inspection
• Name of personnel conducting inspection
• Observations
• Assessment of BMPs
• Corrective actions taken
• Signed certification
• Tracking/followup procedure

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Record Keeping

• Compliance Evaluation Report
• Compile all records of leaks, inspections,
  followup, maintenance, SWPPP implementation, etc
• Review, evaluate need for SWPPP revision
• Specific certification language

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Certification language

• This Compliance Evaluation Report has been
  prepared by qualified personnel who properly
  gathered and evaluated information submitted for
  this Report. The information in this Report, to
  the best of my knowledge, is accurate and
  complete.

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Record Keeping

• Maintain employee training records
• Sign in sheets
• date
• topic
• Send copy to MS4 Coordinator

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Record Keeping

• Send report(s) to MS4 Coordinator
• Maintain all records for at least 5 years
• Available to state or federal inspectors on
  request

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Today we

• Reviewed your SWPPP responsibilities
• Dry run through employee training modules
• Whats the concern
• What is a SWPPP
• Spill prevention response
• Materials Management
• Good Housekeeping
• Record keeping reporting

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Questions? Comments?

• Kris Stuart, kris_at_sricd.org, 284-1885
• Alicia Leherer, alicia.leherer_at_ri.nacdnet.net,
  284-1885
• Lorraine Joubert, ljoubert_at_uri.edu, 874-2138
• Margarita Chatterton, margarita.chatterton_at_dem.ri.
  gov
• Allison LeBlanc, aleblanc_at_dot.ri.gov