GSA Professional Services Overview

1
GSA Professional Services Overview

• Presented by
• Shanna Smith
• Services Acquisition Center
• August 2004

2
Todays Topics

• Learning the Scales
• Overview of Schedules Benefits
• Fine Tuning Your Craft
• Professional Engineering Services
• Broadcasting Your Talents
• Advertising Integrated Marketing Solutions
  (AIMS)
• The Big Financial Payoff
• Financial and Business Solutions (FABS) GSA
  SmartPay
• Other Instruments to Learn
• Other Service Solutions

3
We Are
4
Learning the Scales

• Overview of Schedules and Benefits

5
What Is A Schedule?

• Its a listing of contractors that federal
  agencies can use to acquire commercial products
  and services. Its also a great vehicle for
  contractors to sell their commercial products and
  services to the federal community.

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Who Can Order from the Schedule?

• All federal agencies
• Mixed-ownership government corporations
• (FDIC, Federal Home Loan Banks, etc.)
• The Washington DC government
• US Postal Service
• Government contractors authorized in writing by a
  federal agency (FAR 51.1)

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Whats in It for You?

• Flexibility
• Wide selection of service providers/specialization
  
• Cost and Time Savings
• Reduced procurement lead time
• Prices have been deemed fair reasonable
• Spot discounts available
• No additional administrative fees

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Whats in It for You?

• Peace of Mind
• All competition requirements have been met
• No synopsis required
• Count schedule orders toward small business goals
• Minimal documentation required
• Control
• Direct relationships with contractors
• Customized solutions

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Statement of Work (SOW)

• Develop a performance-based SOW
• Work to be performed
• Period of acceptance
• Delivery schedule
• Acceptance criteria
• Location of work
• Travel and per diem
• Government furnished supplies and materials

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Request for Quotes (RFQ)

• Request contractors to submit
• A firm-fixed price
• Ceiling price (labor hours)
• Customers may also request
• Project plan, technical approach, staff résumés,
  experience, or past performance
• Oral presentations are encouraged
• Customers evaluate/select based on best value

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Best Value
Whats important to an agency/ organization?

• Can be
• Price
• Technical solution
• Corporate experience
• Past performance
• Delivery

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Special Ordering Procedures for Services
(According to FAR 8.4)

• Under 2,500
• Select any Schedule contractor
• Transmit the request for quote (RFQ) and
  statement of work (SOW)
• Evaluate the quote andissue a task order

13
Special Ordering Procedures for Services
(According to FAR 8.4)

• Over 2,500
• Send RFQ to a minimum of 3 Schedule contractors
• Review the quotes received
• Select the best value based on other evaluation
  factors in addition to pricing
• Issue a task order

DoD agencies, refer to Defense Federal
Acquisition Regulation Supplement (DFARS)
208.404-70 Additional ordering procedures for
services
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Maximum Order Provisions

• Customer agencies must
• Seek additional price reductions
• 3 contractors for further competition
• Contractors can
• Offer a lower price
• Offer the current contract price
• Decline the order

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Blanket Purchase Agreements

• The basics
• Authorized under FAR 8.4 and 13.3
• Establish a BPA with any schedule contractor
• Used to set up accounts to fill recurring
  requirements
• Need not obligate money
• Can last as long as the contract period
• Review annually for best value
• Contractors prefer GSA BPAs to agency MACs

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Streamlined Ordering Saves Time
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BPAs Are Powerful Tools

• Easy to establish
• Offer flexible solutions and options
• Build long term relationships
• Useful for replacing expiring ID/IQs
• Can be set-up for field offices across the nation
  
• Receive volume buying discounts

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Teaming

• Schedule contractors may team with each other to
  provide a total solution for a customer
• (See FAR 9.6)

19
Market Research Tools
20
Support Provided by GSA/ FSS

• Agency outreach guidance, training education
• Industry outreach promote, facilitate the growth
  of schedules supplier base
• Expedite awards of preferred suppliers

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Support Provided by GSA/ FTS

• Acquisition management
• Project management
• Financial management

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Fine Tuning Your Craft

• Professional Engineering Services

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Professional Engineering ServicesSchedule 871

• 871-1 Strategic planning for technology
  programs/activities
• 871-2 Concept development requirements
  analysis
• 871-3 System design, engineering
  integration
• 871-4 Test evaluation
• 871-5 Integrated logistics support
• 871-6 Acquisition life cycle mgmt.

Account Managers Jeffrey Manthos Drew
Carbone Rick Figard 703-305-6085
703-305-6964 703-305-6962
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Professional Engineering Disciplines

• Chemical
• Civil
• Electrical
• Mechanical
• 100s of sub-disciplines

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Samples of Engineering Disciplines

• Chemical
• Aerospace
• Aeronautical
• Civil
• Electrical
• Logistical

• Marine/Naval
• Mechanical
• Mining
• Petroleum
• Industrial

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Types of Labor Categories

• Acoustical engineers
• Scientists
• Statistician/ Mathematician
• Trainers
• Naval architects
• Biologists
• Chemists
• Engineers
• Program Managers

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Sample Services Not Included

• Architecture and engineering services under the
  Brooks Act, FAR Part 36
• Products, services, materials already solicited
  under other FSS schedule contracts (IT,
  Environmental Advisory, Hazardous Materials
  Management Advisory, Paper, Chemicals,
  Pharmaceuticals, Laboratory Instruments)
• Research Development limited by FAR Part 35

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Broadcasting Your Talents

• Advertising Integrated Marketing Solutions
  (AIMS)

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Advertising Integrated Marketing Solutions
(AIMS) Schedule 541

• 541-1 Advertising
• Advertising objective determination
• Message decision/creation
• Media selection
• Advertising evaluation
• 541-2 Public relations
• Press, public relations and crisis communications
• Media training
• Media alerts
• Press clipping services

Account Managers Janis Freeman Pat
Whittaker Patrick Simms 703-305-7633 703-305-665
0 703-305-6082
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AIMS (contd)

• 541-3 Web based marketing
• Website design and maintenance services
• Search engine development
• E-mail marketing
• Interactive marketing
• Online media management
• Web based training
• Web casting
• Video conferencing via the web
• Section 508 compliance including captioning
  services

Small Business set-aside
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AIMS (contd)

• Series 541-4 Specialized marketing
• 541-4A Market research analysis
• 541-4B Videotape film production
• 541-4C Exhibit design implementation services
• 541-4D Conference, events trade shows
  planning
• 541-4E Commercial photography
• 541-4F Commercial art graphic design
• 541-5 Integrated marketing
• 541-1000 Other Direct Costs

Small Business set-aside
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The Big Financial Payoff

• Financial and Business Solutions
• GSA SmartPay

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Financial and Business Solutions (FABS) Schedule
520

• 520-1 Program financial advisor
• 520-2 Transaction specialist
• 520-3 Due diligence support services
• 520-4 Debt collection
• 520-5 Loan other asset servicing/mgmt
• 520-6 Professional legal services

Account Managers Jackie Austin Arlinda
Halliburton 703-308-1448 703-305-6693
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FABS (contd)

• Access qualified certified public accounting
  firms
• To ensure compliance with Yellow Book standards
• Meet the requirements of various financial acts
• Chief Financial Officers (CFO) Act
• Inspector General (IG) Act
• Govt Performance and Results Act (GPRA)
• Govt Management Reform Act (GMRA)

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FABS (contd)

• 520-7 Financial performance audits
• 520-8 Complementary audit services
• 520-9 Recovery audits
• 520-10 Transportation audits
• 520-11 Accounting
• 520-12 Budgeting
• 520-13 Complementary Financial Management
  Services (FMS)
• 520-14 Financial audit training services
• 520-15 Outsourcing recurring commercial
  activities for FMS

Small Business set-aside
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FABS (contd)

• 520-16 Business Information Services
• Examples of reports Consumer and Commercial
  Credit Reports, International and Domestic
  Business Profiles, Credit Risk Assessment,
  Managed Fund Ratings and Address Verification
  Reports
• Obtain past performance reviews to assist in the
  procurement process
• Assess the financial stability of firms
• Conduct background investigations

37
GSA SmartPay

The federal governments Purchase, Travel and
Fleet card program

• Simplifies electronic payment processes
• More than 2.5 million federal employees use the
  GSA SmartPay card
• No government order forms to process
• Contract requirement card acceptance for orders
  under micro purchase limit

Account Managers Susan Farrar
703-305-6885
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Learning Other Instruments

• Other Services Offered through GSA

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Other Services(Offered through other Acquisition
Centers)
IT Professional Services

• Installation
• Networking
• Database planning design
• Programming

• Systems integration
• Project, resources facilities mgmt
• Systems analysis design

703-305-5777
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Other Services(Offered through other Acquisition
Centers)
Management Services Center

• Energy management services
• Environmental services
• Language services

• Logistics Worldwide (LOGWORLD)
• MOBIS (Management, Organizational Business
  Improvement Services)

1-800-241-RAIN (7246)
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Other Services(Offered through other Acquisition
Centers)

• Office Supplies Administrative Services
• Human resources services
• Training services
• EEO services
• Lending library services
• Packaging services
• [phone]

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Other Services(Offered through other Acquisition
Centers)
Center for Facilities Maintenance Management

• Fire alarm suppression systems preventive
  maintenance repair services
• Elevator and escalator preventative maintenance
• Grounds maintenance
• Tree trimming, planting and/or removal
• Pest control
• Support training/consultation

• Complete facilities maintenance
• Complete facilities management
• Refrigeration HVAC maintenance
• Preparation and application of chemical compounds
• Snow /ice removal
• Independent elevator inspection services

[phone]
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Other Services(Offered through other Acquisition
Centers)

• National Furniture Center
• Comprehensive furniture project mgmt. services
• Document records management
• Mail management services
• [phone]
• General Products Center
• Temporary support services
• Law enforcement services
• Solvent recycling services
• Lab services
• [phone]

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Other Services(Offered through other Acquisition
Centers)

• Office of Transportation Property Management
• Travel services solutions
• Airline city pairs
• Domestic express delivery services
• Governmentwide employee relocation services
• [phone]
• Office of Vehicle Acquisition Leasing Services
• Tire retread services
• [phone]

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Helpful Web Addresses

• GSA homepage
• www.gsa.gov
• Information about the MAS program
• www.gsa.gov/schedules
• MAS online training
• www.fsstraining.gsa.gov
• Download/View solicitation, amendments
• www.fedbizopps.gov