Lab Resources Management System

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Lab Resources Management System

• Group members
• Chan Chung Chiu
• Fan wai kit, Kelvin
• Yau ho cheung, Alex

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Table of Contents

• Background
• Current System problems
• Solutions alternatives
• System Functions
• Cost and Development Time
• Conclusion recommendation

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A. Background

• In a Higher Educational Institution, the system
  manager overlooks the facilities and resources of
  the computer labs
• In general, the setup and software are different
  in different labs.
• Most of the labs are so designed that two labs
  are adjacent with a technician room in between.
• A technician will be stationed in the technician
  room to support the operations of the two labs

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A. Background

• There is exception that some labs are isolated
  and one technician room is associated with each
  lab.
• In each of the technician room, some of the
  software CDs will be kept.
• In addition. tools and other inventories are also
  kept in different technician rooms.
• The system manager decided to employ a lab
  recourses management system for better management
  of resources.

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B. Current System Problems

• Current System
• Currently, all the resources of different labs
  are maintained manually.
• Problems
• Not efficient in management
• Resources are not fully utilized due to
  inefficient management
• Inconvenience in checking resources status and
  inventory

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C. Solutions alternatives

• Solution
• Develop a computer Lab Resources Management
  System
• Can maintain all resources
• Can access via the Internet
• Can provide report(s) about resources

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C. Solutions alternatives

• Alternatives
• Web Based type
• Advantages
• easy to build up with a lower cost
• Can access at many place (with IE pc)
• Disadvantages
• May be the system cant run properly in other
  type of browser
• Traditional Networked Application type
• Advantages
• stronger system security
• Disadvantages
• extra development tools increase development cost

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D. System Functions

• Access via Internet ( Web based solution only )
• User authentication
• Resources management
• Reports

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D. System Functions

• Access via Internet ( Web based solution only )
• User authentication
• User login is required, user id and password
  validation
• different type of users can access different
  system functions, user types include
• System manager
• Technicians
• Administrator

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D. System Functions

• Resources management
• Initial setup (administrator only)
• Computer configurations
• Tools maintenance
• Consumable inventory
• Software license maintenance
• Hardware devices

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D. System Functions

• Resources management
• Initial setup (administrator only)
• Setup a new labs location and resources included
• Computer configurations
• Maintenance of lab computers configurations,
  including hardware and software
• Tools maintenance
• Maintain the inventory records of different tools
  in different labs

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D. System Functions

• Resources management
• Consumable inventory
• Maintain the inventory records of consumables
• E.g. CDs, cables, plugs
• Software license maintenance
• Recording the quantity and locations of campus
  license, limited number of license, media CDs and
  user menu
• Hardware devices
• Record the borrow and return of hardware devices
  from teachers/ students

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D. System Functions

• Reports
• The system will produce three type of reports
• Softcopy
• Hard copy
• print to file.
• Types of report
• room configurations and capacity
• Pc configurations
• software license and hardware
• tools and consumable
• Reporting the ratio of technician and room

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E. Cost and Development Time

• Expect development time 30 week
• Expect cost(solution 1) 100,000.
• Expect cost(solution 2) 130,000.
• Deliverables Week 1 -System development
  proposal.
• Week 10 -Analysis report.
• Week 18 -Architectural and
  database design with implementation
  plan.
• Week 30 -Software product and a
  technical document.
• P.S. Every stage will have a presentation.

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F. Conclusion recommendation

• Conclusion
• Both type of the system can enhance resources
  management efficiency
• Recommendation
• The web based one recommended
• More economy in developing cost
• System architecture is more simply than the
  traditional networked application type
• Developing time for the web based one is shorter
  and with no functions different

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• End of presentation

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Option 1 Web Based Type
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Option 2 Tradition Network Application Type