Governance in IEEE TAB

1
Governance in IEEE TAB

• Report from Mimi Galiana
• SPC Ad-hoc Committee on Governance
• November 2005 TAB Series

2
The Committee

• IEEE staff
• Jayne Cerone
• Paula Dunne
• Gigi Kenna
• Mary Ward-Callan

• Volunteers
• Roberto DeMarca (Div. III Director)
• Celia Desmond (TAB Vice Chair)
• Jerry Engel (CompS)
• John Estey (Div. VII Director)
• Toshi Fukuda (NTC)
• Robert Hebner (DEIS)
• Gene Hoffnagle (Div. V Director)
• Leah Jamieson (VP, PSPB)
• George Karady (PES)
• Yongmin Kim (EMBS)
• Russell Lefevre (AES)
• Fred Mintzer (SPS)
• Bob Rassa (IMS)
• John Vig (TAB Chair)
• Brian Wadell (IMS)

3
1. Technical Themes

• The problem
• The breadth of technical interests in IEEE,
  beyond classical electro-engineering, is poorly
  advertised, even to the public
• S/Cs within IEEE often unaware of interests of
  their peers in non-eng. areas
• The result Decline in new-young membership
  poorly founded requests for new Societies or
  Councils

4
1. Technical Themes- goals

• To flag modern breadth of activities beyond TAB
• (since this is poorly done by Divisions and is
  a moving target)
• Advertise cross-division basis of many S/C
  collaborations interdisciplinary highlights
• Inform public and S/C units on current
  activities, before asking for new S/Cs
• Could become basis for Special Interest Groups
  with elected coordinator from member societies

5
1. Technical Themes - Approach

• Procedure being followed
• S/C Presidents and DDs propose technical themes
  for broad and novel IEEE activities
• S/Cs declare affiliation/interest with as many
  themes as they deem fit
• Post these themes on the improved IEEE web
  pages, including links to denoted affiliated S/Cs
  and hot-news items
• Arrange special presentations at TAB meetings to
  advise Ps on new/current activities

6
1. Technical Themes

• Possibilities for consideration
• Smart Devices and Systems Earth Space Sciences
• Life Sciences Bio-Engineering New Energy
  Systems
• Environmental Issues in Eng. Design Automation
• Intelligent Transportation Novel propulsion
  systems
• Informatics in Biology Learning Machines
• Man-Machine interfaces World Communication
• Networking the World
• Please provide feedback!

7
1. Technical Themes - Status

• Governance and SPC Committees approved
  unanimously
• Integration of technical themes in the new Web
  Design Initiative (Mary Ward-Callan Jayne
  Cerone to advise)
• Initial step for simple links to associated S/Cs
• Evaluation of eventual implementation to include
  directed links to tutorials, demos, and
  keyword-based search (Report in Feb 06).

8
2. TAB Governance

• A body that does not evolve is doomed to
  extinction!
• TAB issues
• Lack of balanced representation
• Other boards restricted by Bylaw (EAB 17, PSPB
  29, RAB 19, SA 14, USA18 vs TAB60 )
• Long Meetings that must deal with both local and
  global decisions, operational and strategic

9
2. TAB Governance
Resulting problems

• Tensions between small and large S/Cs, and
  need to socialize any proposal.
• No time to debate strategic issues
• Growing resistance to new S/Cs that increase TAB
  size (counter to TAB health)

10
2. Alternate TAB Structure

• Desired Outcomes
• Fixed TAB size independent of S/Cs
  Flexibility in S/C growth
• Balanced Representation
• Division of labor to attack issues more
  effectively
• ?Improvements on meeting efficiency and time for
  informed decisions

11
2. Alternate TAB Structure
The solution
Two-Body Structure, with division of labour

• New TAB
• Policy Strategy
• Voting Members with balanced representation
  
• Restricted Size, regardless
• of S/C numbers

• New Presidents Council
• Operation and Oversight
• All S/Cs Represented
• Make recommendations on policy to TAB

12
2. Proposed TAB Structure
Building on background work of Sudbury, De Marca
Estey

• New TAB
• Voting members (23)
• Total 10 DDs and 10 reps elected by peers from
  the sitting S/C Presidents in a division (1 DD
  and 1 Society P or PE from each division, 2-yr
  non-overlapping terms)
• VP TA (Chair), VP-Elect Past-Chair
• Non-Voting members (2)
• Chair of TAB/PSPB Products Council
• TAB Treasurer

13
2. Proposed TAB Structure

• New Presidents Council (S/Cs)
• Voting members (42)
• Including all S/C Presidents
• Past TAB Chair as Chair of Council
• Non-Voting members (2)
• Chair of Periodicals Committee
• Chair of IEEE MSC
• Ps of Provisional Societies-Councils
• Possibly reassign TAB Management Committee to
  Presidents Council

14
2. Alternate TAB Structure
Current TAB (S/C Ps DDs) 60
New elected TAB reps (from S/C Ps
DDs) Balanced vote base 2 reps/ division20 TAB
Chair, VP-Elect gt 23
Presidents Council (all S/C Ps 42)
15
Responsibilities of New TAB Bodies

• New TAB
• Policy Strategy
• Division structures
• Division of revenues
• Approve S/C creation, merging or sunsetting
• Approve S/C budgets allocation of revenue/exp
• Discussion of Board issues impact on TA
• Poll S/Cs for reqd services
• New Techn Initiatives
• Operations approval if desired

• New Presidents Council
• Operations
• Approve changes of scope of Societies and
  Councils
• Approve new pubs and changes to pubs by S/Cs
• Recommend S/C creation, merging or sunsetting
• Recommend S/C budgets allocation of revenue/exp
• Approve new awards and changes to awards by S/Cs
• Other activities as assigned by TAB
• Flag technical support problems to IEEE TAB
• Send policy recommendations to TAB

16
Next Steps Required

• Set procedures for nomination/ election of
  Committee Chairs and selection of committee
  members by Presidents Council TAB
• Poll S/Cs to refine division of labour, final
  decisions
• Propose a transition schedule to the new format

17
Towards two-body governance of Technical
Activities

• Motion
• TAB approves in principle the TAB restructuring
  goals and directs SPC and the Governance
  Committee to present a final proposal at the Feb
  06 TAB series
• Costs to IEEE or TAB none beyond current costs
  possible savings in meetings

18

• MOTION To support the motion passed, that
  before this comes before TAB again that we have a
  workshop to look at the goals vs. solutions to
  come up with some level of commitment.