Team Structure

1
Team Structure
Project SS05 Team leader France
Proulx Analyste Céline Labrecque, Isabelle
Larocque, Eric Cuillerier IT Maria Clark, Hubert
Lafreniere Project RA07 Team leader Ian
Guénard Analyste Équipe laide financière IT
Michel Charron Project OIS09 Team leader
Sylvain Léonard Analyste Robert Duguay,
Management team Project SS07 Team leader
Caroline Renaud

• Project SS01
• Team leader Denise St. Jean
• Analyste Stephane Drouin, Dawna Turcotte
• IT Sharon Spriggs
• Project RA01
• Team leader Denise St. Jean
• Analyste Andrea Nadeau, Louis-Philippe Basque,
  Sekna Khanafer
• IT Thierry Brunet, Louella Cairns
• Project RA04
• Team leader Robert Sawler
• Analyste Nathalie Migneault, Nicole Lanthier
• IT Normand Gascon
• Project OIS23
• Team leader Steve Hall
• IT Team of managers

2
Project RA01 Client Relationship Management

• Status
• Contract signed with Talisma, preparing for
  Project Kickoff
• Documenting Functional Requirements with Sectors
  and finalizing Data Mapping
• Developing Project Plan with Talisma
• Accomplishments
• Completed Request for Proposal Process
• Completed Opportunity Analysis
• Risks and Issues
• Availability of programmer analysts for
  developing stored procedures
• Availability of key stakeholders from sectors
  involved in initial implementation
• Next steps and timeframe
• Project Kick-off and Team Training September
  6th-8th
• Complete Feasibility Study and Present Project
  Commitment by October 31st

3
Project SS01 Communications with Students

• Status
• Defining Requirements for Communications on
  Priority Processes
• Finalizing Proposition for uOttawa Email Policy
• Completing RFP Vendor Selection Process for Text
  Messaging with GES
• Accomplishments
• Researched Email Policy of Universities
• Completed Opportunity Analysis
• Risks and Issues
• Availability of key stakeholders from faculties
  to define requirements
• Difficulty in determining triggers for the
  automated communications
• Next steps and timeframe
• Complete Feasibility Study by September 30th
• Present Project Commitment by October 31st
• Have IT assigned to the project by November 30th

4
Project SS05 Amélioration des outils existants
dinscription

• Phase 1 Corriger un ensemble de
  lacunes/problèmes au SIS et au navigateur
  dinscription
• Status
• Définition des exigences daffaires des 17
  opportunités en cours
• Nouvelle ressource informatique engagée
• Accomplishments
• Première ébauche des règles daffaires associés
  aux opportunités .
• Risks and Issues
• Disponibilités des facultés afin de confirmer les
  régles daffaires
• Courbe dapprentissage du SIS de la nouvelle
  ressource informatique
• Next steps and timeframe
• Revue et approbation des règles daffaires
  associé à la phase 1
• Établissement dun plan de mise en oeuvre

5
Project SS05 Amélioration des outils existants
dinscription

• Phase 2 Implémentation de la version 5.0 du
  navigateur
• Status
• Nous travaillons avec Decision Academic afin
  détablir une interface plus conviviable.
• Des essais-clients du logiciel sont en cours.
• Accomplishments
• Définition des besoins
• Version Beta installée dans notre environnement
   Test 
• Achat et installtion de serveurs additionnels
• Risks and Issues
• Que la version finale ne soit pas finaliser au
  1er septembre
• Next steps and timeframe
• Développement dun tutorial
• Évaluation de la performance du nouveau système
• Évaluation de la mise en uvre des limites de
  contingentement réellement disponible pour le
  programme détude de létudiant (temps réel)

6
Project RA04 Imaging and Workflow

• Status
• Fine Tuning Demo Imaging system for Trial run for
  UnderGrad Admissions
• Starting engagement with Faculties on using
  imaging system
• Waiting on CRM software to evaluate Talismas
  workflow solution
• Accomplishments
• Demo Imaging system framework created. Using
  system to fine-tune imaging requirements and work
  on training plan for imaging system. Students
  files can be stored electronically
• Imaging plan solidified for UnderGrad Admissions.
  Using plan to build functional specification
  document (project contract).
• Risks and Issues
• Initial Software (SCT) for Workflow was reviewed
  and deemed not sufficient to meet Admissions
  needs. Waiting for Talismas software to
  evaluate their solution.
• Grad Admissions Imaging Implementation still
  unclear. Working with several faculties and
  admissions office to solidify plans.
• Imaging software currently installed in test
  environment. Working with key players on three
  issues to bring software to an in-production
  state.
• Next steps and timeframe
• Finalize UGrad Admissions Imaging Requirement
  and fine-tune Imaging system (Sept 1)
• Engage 1 or 2 Faculties for pilot project (Week
  of Sept 11)
• Prepare Imaging system for Testrun (Week of Sept
  25th)

7
Project RA07 Financial Aid Process Review

• Status
• In Production Work-Study Re-imbursement Tool
• Documenting Functional Requirements of Upgrade to
  Systems with Financial Aid Office
• Initiation Planning to distribute a Self-Service
  Financial Aid web site in Infoweb
• Accomplishments
• New Work-Study Payroll Report for the
  reimbursement of your Work-Study salary
• Students no longer need to fill-in weekly time
  sheets
• Employers no longer need to print-send their
  timesheets for Work-Study re-imbursement
• Completed Feasibility Analysis for Phase 1
  Quick-Win projects.
• Submited an RFI for commercial alternatives for a
  Financial Aid system
• Risks and Issues
• Availability of programmer analysts for analyzing
  the old and new systems
• Availability of key stakeholders from Financial
  Aid Office
• Undocumented procedures and functionality yet to
  be discovered
• Next steps and timeframe
• Finish documenting functionality of our own
  Financial Aid systems

8
Projet SS07 Révision du processus dinscription

• Statut
• Étude dopportunités a été présenté au groupe de
  travail ISIS le 21 août
• Analyse des résultats du sondage Cri auprès des
  rentrants en cours
• Début de létude de faisabilité
• Accomplissements
• Identification des meilleures pratiques en ce qui
  a trait au processus dinscription
• Plus de 38 opportunités damélioration
  identifiées dans le cadre de létude
  dopportunités
• Plus de 3202 rentrants ont répondu au sondage Cri
  
• Hypothèses et risques
• La volonté de changements
• Les fonctionnalités des phases 1 2 du projet
  SS05 doivent être fonctionnelles
• La capacité de Decision Academic de mettre en
  uvre de nouvelles fonctionnalités à la Version
  6.0 du NI
• Les interdépendances reliées au projet OIS09
• Les ressources IT doivent être disponibles
  (programmeur WEB, et IT SIS).
• Prochaines étapes
• Matrice des opportunités présentées aux facultés
  afin didentifier les priorités 15 septembre

9
Project OIS09 Standardizing the POSt
Representation

• Status
• New method of representing UO programs of study
  has been proposed we are validating its adequacy
  and identifying its impact on existing SIS
  screens and business processes.
• Accomplishments
• Proposed new POSt structure has been documented,
  reviewed revised several times.
• Existing and past programs of study have been
  mapped to new structure to ensure that it can
  accommodate them.
• Proposed new structure is currently being
  validated with faculty stakeholders.
• Risks and Issues
• Staff availability, e.g. team lead has been
  diverted to Fees project.
• Many SIS screens will be affected by the changes
  to the POSt structure. Adequate impact analysis
  change management process are crucial to success.
• Next steps and timeframe
• Completion of validation process (further
  consultations with faculties).
• Completion of impact analysis (consultations with
  business process managers).
• Creation of estimates for Project Commitment plan
  date under review..

10
Project OIS23 Infrastructural Changes to the SIS

• Status
• Resolving technical aspects associated with error
  handling (related to objective of making the
  system more robust by implementing additional
  edits at the database level).
• Work continues on data documentation (with
  respect to the objective of making the system
  more maintainable).
• Accomplishments
• Prototyping performance testing of technical
  alternatives has been done.
• Clean-up of existing data model mostly completed
  glossary of terms has started.
• Changes to the physical data model have been
  tentatively identified (first cut).
• Risks and Issues
• Dependence on OIS09. Approximately 20-25 of the
  tables in the SIS contain the POSt code, and many
  of these will change with the introduction of a
  new POSt structure.
• Next steps and timeframe
• Completion of data documentation (end September).
• Final design of technical solutions for edits and
  error handling (end September).
• Other dates under review to be established once
  OIS09 dates are known..

11
Team Structure
Project SS05 Team leader France
Proulx Analyste Céline Labrecque, Isabelle
Larocque, Eric Cuillerier IT Maria Clark, Hubert
Lafreniere Project RA07 Team leader Ian
Guénard Analyste Équipe laide financière IT
Michel Charron Project OIS09 Team leader
Sylvain Léonard Analyste Robert Duguay,
Management team Project SS07 Team leader
Caroline Renaud

• Project SS01
• Team leader Denise St. Jean
• Analyste Stephane Drouin, Dawna Turcotte
• IT Sharon Spriggs
• Project RA01
• Team leader Denise St. Jean
• Analyste Andrea Nadeau, Louis-Philippe Basque,
  Sekna Khanafer
• IT Thierry Brunet, Louella Cairns
• Project RA04
• Team leader Robert Sawler
• Analyste Nathalie Migneault, Nicole Lanthier
• IT Normand Gascon
• Project OIS23
• Team leader Steve Hall
• IT Team of managers