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Project Management Information Systems: Overview and Case Study

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Project Management Information Systems: Overview and Case Study PMI Baltimore Chapter Meeting Columbia, MD May 18, 2009 Agenda What is a PMIS? Why Implement a PMIS? – PowerPoint PPT presentation

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Title: Project Management Information Systems: Overview and Case Study


1
Project Management Information Systems Overview
and Case Study
  • PMI Baltimore Chapter Meeting
  • Columbia, MD
  • May 18, 2009

2
Agenda
  • What is a PMIS?
  • Why Implement a PMIS?
  • Factors in PMIS Selection
  • Case Study American Chemical Society

3
PMIS Definition
  • An information system consisting of the tools and
    techniques used to gather, integrate, and
    disseminate the outputs of project management
    processes. It is used to support all aspects of
    the project from initiating through closing, and
    can include both manual and automated systems
  • - From the Project Management Body of Knowledge,
    Fourth Edition

4
Why Implement a PMIS?
  • To solve a problem!
  • Quality
  • Budget
  • Timeliness
  • Communications
  • Records Management
  • Training
  • Standardize Processes
  • Track Progress

5
Factors in PMIS Selection
  • Its all about the culture
  • Decision Making
  • Risk Tolerance
  • Communications Style
  • Process Orientation
  • Technology Adoption
  • Access

6
Case Study
  • The American Chemical Society

7
What is the American Chemical Society?
  • Nonprofit, founded in 1876 and chartered by the
    U.S. Congress in 1937
  • Largest scientific membership organization in the
    world (154,000 members worldwide)
  • Mission to advance the broader chemistry
    enterprise and its practitioners for the benefit
    of Earth and its people.
  • Vision Improving peoples lives through the
    transforming power of chemistry.

8
ACS The Early Days of Project Management (circa
2000)
  • Small groups of IT Project Managers reporting
    into different areas
  • Little to no project management expertise outside
    IT
  • Silo systems with little to no integration
  • Project Management process left to individual
    project managers
  • Small development teams dedicated to specific
    systems
  • Limited focus on Portfolio Management

9
ACS Change Drivers
  • Shift towards Web-based services for Members and
    Subscribers
  • Move to Enterprise platforms
  • Increase in Project Management skill outside of
    IT
  • Increased size and complexity of IT group to
    support Enterprise platforms
  • Increased emphasis on Portfolio Management
  • Introduction of Program Management

10
ACS PMIS First Steps
  • Purchased and customized out of the box Software
    Development Life Cycle (SDLC) templates
  • - Process On Demand by BOT International
  • - Could also use PMIs Book of Forms
  • Developed a process for managing the SDLC
  • Captured wet signatures on documents
  • Instituted a steering committee for governance
    and adoption
  • Purchased a hosted solution for pdf storage and
    project reporting
  • - i-Lign

11
ACS PMIS Today
  • Implemented SharePoint (first WSS 2.0, then MOSS
    2007)
  • Added Project Management templates and reporting
    features
  • - PMPoint by Brightwork
  • Automated SDLC approvals and document management
    in PMPoint
  • Implemented aspects of portfolio management
    (project requests and approvals)

12
ACS PMIS Why SharePoint
  • Already a Microsoft shop
  • Cultural factors
  • Decision making is consensus oriented
    (collaboration tools)
  • Risk tolerance is low (out-of-the-box solution)
  • Communications style is formal (document
    management)
  • Process orientation is minimal (flexibility)
  • Technology adoption is high, in pockets
  • Access needs are moving towards off-site with
    partner collaboration (external access)

13
ACS PMIS Project Requests
14
ACS PMIS Project Approvals
15
ACS PMIS Project Site
16
ACS PMIS SDLC Workflows
17
ACS PMIS Support Site
18
ACS PMIS Wikis
19
ACS PMIS Blogs
20
The ACS PMIS the Future
  1. Further automate IT work request intake and
    approval process

21
The ACS PMIS the Future
  1. Determine complimentary functions and integrate
    SharePoint with the Atlassian Suite for
    development

22
The ACS PMIS the Future
  1. Implement Microsoft Project Server as a
    compliment to project sites in SharePoint

23
Questions?
  • Jennifer Arndt, PMP, PgMP
  • PMO Manager, American Chemical Society
  • Email j_arndt_at_acs.org
  • Twitter http//twitter.com/jaalaa40
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