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FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

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CONDITIONS: GIVEN A BLANK DD FORM 200, PROPERTY RECORDS, DOCUMENT REGISTER, AR ... A DD FORM 200 WITHOUT LOSING ACCOUNTABILITY AND WITHOUT THE REPORT OF SURVEY ... – PowerPoint PPT presentation

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Title: FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS


1
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • TASK PREPARE A FINANCIAL LIABILITY
    INVESTIGATION OF PROPERTY LOSS
  • CONDITIONS GIVEN A BLANK DD FORM 200, PROPERTY
    RECORDS, DOCUMENT REGISTER, AR 735-5, AND CURRENT
    FEDLOG
  • STANDARDS PREPARE A DD FORM 200 WITHOUT LOSING
    ACCOUNTABILITY AND WITHOUT THE REPORT OF SURVEY
    BEING REJECTED BY THE RESPONSIBLE OFFICER.

2
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • The financial liability investigation of
    property loss replaces the report of survey
    system

3
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
Report of Survey (DA 4697)
Financial liability investigation (DD 200)
Replaced by.
4
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • PURPOSE
  • Account for lost, damaged or destroyed property
  • Serves as a voucher for adjusting property from
    accountable records
  • Assesses financial liability against an
    individual
  • Provides relief from financial liability

5
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Initiation
  • A FINANCIAL LIABILITY INVESTIGATION OF PROPERTY
    LOSS will be initiated when
  • Negligence is suspected and individual does not
    admit liability
  • Loss is discovered during a change of command
  • Value exceeds the individuals monthly basic pay
  • Total loss of petroleum (bulk) exceeds allowable
    loss for that product and the dollar value
    exceeds 500.00
  • Loss involves a sensitive item
  • Loss involves public funds
  • Required by higher authority or other DA Regs
  • Directed by an Inventory Adjustment Report
    approving authority

6
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Step 1 starts with the discovery of the loss
  • Conduct a preliminary search for the item
  • Gather dates and circumstances
  • Prepare the DD 200
  • Get an investigation number from S4
  • Get a document number from PBO
  • Submit to appointing authority within 15 days

7
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Initiator-
  • Initiator will normally be the hand receipt
    holder or the accountable officer. When not
    available, the person with the most knowledge of
    the incident will serve as the initiator

8
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Time constraints
  • Must be presented to appointing authority within
    15 calendar days of the date of the discrepancy.
  • Total processing time will not exceed 75 days
    from the discovery of the loss to the date of
    approval.
  • Any delays will be explained in writing by the
    person responsible for the delay.
  • As an exception, AWOL soldiers OCIE
    investigation will not be initiated until the
    soldier is DFR

9
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • BASIC REQUIREMENTS FOR DD FORM 200
  • Prepare DD FORM 200 IAW AR 735-5 CH 13-9 and fig.
    13-4 (page 53).

10
Leave blank (S4 assigns)
Complete DD 200 IAW AR 735-5 fig 13-4
Enter the description, unit cost (dont
depreciate!) and NSN as it appears on the books
Select lost, damaged or destroyed
Commanders comments
(303rd MI) For short investigations enter BN CDR
information. For long investigations enter BDE
CDR information. 504th MI BDE CDR maintains
approval authority for all investigations by
investigating officer
(303rd MI )For short investigations leave blank.
For long investigations enter BN CDR information
11
Investigating officers findings and
recommendations
Investigating Officers Information
Document Number From PBO
Individual Charged
Property Book Officer
12
Continuation sheet, blocks 4-8
Continuation sheet, block 9
13
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • BASIC REQUIREMENTS FOR DD FORM 200
  • Prepare DA FORM 7531 (checklist) and attach to DD
    FORM 200

14
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • How do I get a DA 7531, its not available on
    Formflow?
  • 1. Log in to AKO
  • 2. Click on DA PUBS AND FORMS
  • 3. Click on ARMY FORMS
  • 4. Select DA 7406 thru DA 8030-R
  • 5. Download DA 7531 by selecting the second
    field (FF22).
  • 6. When prompted, select save to computer, and
    save it in the formflow folder.

15
Complete DA 7531 IAW AR 735-5 fig 13-3
Completed by initiator
Blocks 1 and 3-11 completed by initiator.
Complete checklist as events occur
16
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Once you have completed the DD 200, DA 7531and
    have properly labeled all statements and exhibits
    you are ready to get a survey number from S4,
    followed by a Document number from the
    Accountable Officer (PBO)

17
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Accountable officer (PBO)
  • Completes blocks 17a through 17f assigning a
    document number
  • Retains one copy and posts it to the accountable
    records
  • Forwards the remaining copies to appointing
    authority or approving authority as appropriate
  • Initiates replenishment as necessary. (13-16)

18
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Approving authority
  • Reviews the report of survey
  • Decides on a course of action
  • (1) relief from responsibility
  • (2) assessment of financial liability
  • (3) appoint a survey officer
  • (4) appoint an AR 15-6 investigation

Short Investigation
Long Investigation
19
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • If there is enough evidence, the approving
    authority can make a decision without requiring
    further investigation. This action is called a
    short financial liability investigation of
    property loss.

20
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Short financial liability investigation of
    property loss
  • Relief from responsibility
  • Enter an X in block 13a
  • Complete blocks 14b through 14h
  • File in the inactive file

21
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Short Financial Liability Investigation of
    Property Loss
  • If the evidence shows that negligence or willful
    misconduct were the proximate cause of the loss,
    the approving authority can assess financial
    liability by
  • Assessment of financial liability
  • Notify the respondent of their rights described
    in Para 13-34.
  • Consider any rebuttals and new evidence
  • Obtain a legal review
  • Complete blocks 14a through 14h to assess
    financial liability
  • Notify the respondent that they have been
    assessed with liability
  • Forward the investigation packet to FAO
  • File in the inactive file

22
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Appointment of Financial Liability Officer
  • If the approving authority determines that more
    investigation is necessary to determine the loss,
    damage or destruction of Govt. property he will
    appoint a Financial liability officer by
    completing block 13c and using the memorandum
    shown in figure 13-12

23
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24
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Financial liability officer
  • Determines the cause and value of the loss of
    property listed on a report of survey and to
    determine any assessment of financial liability
    within 30 calendar days of receipt
  • The liability officer must understand the terms
    responsibility,
    culpability, proximate cause, and loss each term
    impacts upon a determination of financial
    liability.

25
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • The type of responsibility the person has for
    property determines the obligations incurred by
    the individual.
  • Types
  • Command
  • Supervisory
  • Direct
  • Custodial
  • Personal

26
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • Command Responsibility- The obligation of a
    commander to ensure all Govenrment property
    within his or her command is properly used and
    cared for, and that proper custody and
    safekeeping are provided.

27
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • Supervisory Responsibility- The obligation of a
    supervisor to ensure all Government property
    issued to, or used by his or her subordinates is
    properly used and cared for, and that proper
    custody and safekeeping are provided. This
    responsibility is inherent un all supervisory
    positions and is not contingent upon signed hand
    receipts.

28
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • Direct Responsibility- The obligation of a
    person to ensure all Government property for
    which he or she is signed for is properly used
    and cared for, and that proper custody and
    safekeeping are provided.

29
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • Custodial Responsibility- The obligation of an
    individual for property in storage awaiting issue
    or turn-in to exercise reasonable and prudent
    actions to properly care for, and ensure proper
    custody and safekeeping and disposition are
    provided.
  • Custodial responsibility results from assignment
    as a unit supply sergeant, supply custodian,
    supply clerk or warehouse person.

30
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Responsibility
  • Personal Responsibility- The obligation of an
    individual to properly care for, safeguard and
    dispose of all Government property in his or her
    physical possession. It applies to all property
    issued for, acquired for, or converted to a
    persons exclusive use, with or without receipt.

31
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • CULPABILITY
  • Before a person can be held liable, the facts
    must clearly show that he or she, through
    negligence or willful misconduct, violated a
    particular duty involving the care of equipment.
  • Simple Negligence- The absence of due care.
  • Gross Negligence- An extreme departure from due
    care. It is accompanied by a reckless,
    deliberate, or wanton disregard for the
    foreseeable loss or damage to the property.

32
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Proximate cause
  • Before holding a person financially liable for a
    loss, the facts must clearly show that the
    persons conduct was the proximate cause of the
    loss. That is, the persons acts or omissions
    were the cause that, in a natural and continuous
    sequence, unbroken by a new cause, produced the
    loss, and without which, the loss would not have
    occurred.

33
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Loss
  • Before holding a person financially liable, the
    facts must show that a loss to the Government
    occurred. Loss includes a loss from
    accountability. Property is considered lost when
    it cannot be accounted for by the last person in
    the audit trail.

34
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Financial liability officer
  • When the liability officer finishes the
    investigation he has two options.
  • Financial liability not recommended
  • Financial liability recommended

35
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Financial liability not recommended
  • The liability officer forwards the investigation
    of property loss packet in original and
    appropriate number of copies for final action.

36
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Financial liability recommended
  • The liability officer will
  • Notify the individual, in writing, of the
    recommended charge of financial liability.
  • Provide the individual with a copy of the
    investigation and all exhibits and allow the
    individual to submit a rebuttal statement in his
    or her behalf.
  • Consider and attach any new evidence to the
    investigation packet.
  • Forwards the investigation of property loss
    packet in original and appropriate number of
    copies for final action.

37
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • Approving Authority
  • Reviews the survey officers findings then concurs
    or non concurs.
  • JAG determines legality
  • Based on JAGs findings the individual is either
    relieved of responsibility or assessed with
    financial liability

38
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39
FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS
  • QUESTIONS?

40
SUPPLY ADJUSTMENT PROCECURES
  • SIGN IN SHEET
  • ____NAME_______RANK________SECTION________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    ______

41
SUPPLY ADJUSTMENT PROCECURES
  • VISITOR SIGN IN SHEET
  • ____NAME___RANK__SECTION__REMARKS_________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    __________________________________________________
    ___
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