Title: Developing a Strategic Partnership That Works An Emergency Management and Preparedness Design Package for Colleges and Universities
1Developing a Strategic Partnership That
WorksAn Emergency Management and Preparedness
Design Package for Colleges and Universities
- FEMA Higher Education Conference
- Emmitsburg, Maryland
- June 7 - 9, 2010
2The Partners
- Steven Wilmes Alliance of Schools for
Cooperative Insurance Programs (ASCIP) - Peter Wright California Community Colleges
Chancellors office (CCCCO) - Craig Zachlod Global Community College, Inc.
(GCC)
3What is a Strategic Partnership?
- From Wikipedia
- A strategic partnership is a formal alliance
between two organizations, usually formalized
by one or more business contracts but falls short
of forming a legal partnership or, agency, or
corporate affiliate relationship.
4About the Partners
- ASCIP
- 172 Members
- 142 in PL and W/C
- Over 2,000 School Sites
- CCCCO
- 2.89 million students
- 72 districts
- 112 colleges
- GCC
- 501(c)(3)
- Emergency Consulting Services
5The Tipping Point What created the need?
- Disaster Resistant California Community Colleges
Project - 2007 - California Senate Bill 166 gave the
Chancellors Office the charge of working with
the California Emergency Management Agency to
set emergency preparedness standards and
guidelines.
6Traditional vs. New Methods
- Traditional approaches were not as effective
- Too costly
- New methods of learning
- iPod
- Websites
- Videos
- New Media
7How do we get by in difficult times?
- According to Chancellor Jack Scott
- Prioritize
- Aggressively seek funds to supplement state
dollars - Explore new and innovative ways to get the job
done - Develop strategic partnerships
8The CCCCO Solution
- Use new technologies
- Solve the educational needs of the community
- Create a unique and sustainable product
- Create a low-cost resource package for easy
dissemination - Create multi-media delivery options
- Develop a multi-media package covering best
campus EM practices and providing a wealth of
resource materials
9The Challenge
- Cost effectiveness
- Provide Emergency Management training support for
more than 112 clients - Leverage training resources
- Easily disseminate common compliance
information - Meet the needs of varied clients and provide
resource materials for trainers and
consultants
10CCCCO Challenges
- Economically meet training support needs for
clients on limited budgets - Support ICS/SEMS/NIMS compliance among colleges
and universities - Provide a model for coordinated campus
community-wide emergency response - Help all staff understand who is responsible for
selected areas - Share common practices statewide
- Disseminate common information
11ASCIP Challenges
- Determine our goals marketing vs. educational
product - Role as a funding mechanism
- Serving a wider population of school members
- CCDs, K12s, ROPs, Charters
- Unknown artists and actors
- Approval of Executive Committee
- Trust in the process
- Collaboration Technologies
- Content Facts
12Selecting Content
- Risk, Loss, Laws and Liabilities
- Campus Roles and Responsibilities
- EM Best Practices
- EOP/EOC
- ICS/SEMS/NIMS
- Special Needs
- Campus Preparedness for All
13Introduce Emergency Management Principles of
Best Practice
- 4 Phases
- Prevention/Mitigation
- Preparedness
- Response
- Recovery
14GCC Challenges
- Motivation
- EM as a priority
- Selecting standards
- Selecting content
- SEMS/NIMS issues
- Targeting audience
- Covering EM key issues and best practices
15Preparedness Responsibilities of District/Campus
Site Administrators
- Inform all employees of their potential roles as
Disaster Service Workers (DSWs) during declared
emergencies - Minimal training required-for diverse staff and
record of participation - ICS/SEMS/NIMS Emergency Operation Plan/ Related
Training at appropriate levels - Campus Emergency Response Teams
- Total campus preparedness
- Campus CERT
16Recommended Campus Emergency Manager
Responsibilities
- an annually revised EOP completed by September 30
- a designated campus emergency manager
- ICS/SEMS/NIMS Trained ER team
- a site team trained to staff and activate and
maintain an EOC - conduct of varied campus drills and exercises
17The GCC Solution
- Pool resources of non-profit organizations with
common missions - Create a multi-media product for online and mail
distribution - Create an enduring and reproducible resource
18Motivations
- Threats and Disasters
- The Grand Jury Courtroom
- Examples of best practices
- Principles of Emergency Management
19Risk Assessment as a Priority and Basis of
Emergency Operations Plan (EOP) Best Practices
- Emergency Management Plan (policies and
procedures) - Emergency Operations Plan (practice-event or
incident response action) - Event Specific Plan (Pandemic)
- Playbooks specific responder plans
20Effective Risk Assessment is Key to Effective
campus EOP
- Identify the hazards and potential frequency
- Decide who might be harmed and how, as well as
how much, the impact - Evaluate the risks and decide on
precautions/preparedness - Record your findings and implement them
- Review your assessment and update if necessary
21Summary Recommended Checklist for
District/Campus Site Preparedness
- Designated EM Contact Person/Manager on each
site/Alternate - RA based EOP completion and reviewed by district
EM annually - Team designated and trained in SEMS/NIMS (track
training) - Track training DSW, IS 100sc/
- SEMS/NIMS, Exercises, C-CERT
- Designate and Equip EOC
- Continuous Executive Training
- Work with community agencies
- Mutual Aid and other agreements
- Campus Alert/Notifications System
- Total Campus preparedness
22Review Portions of the Video and Resource Disk
- Available to campuses through ASCIP,CCCCO and
GCC. - Consultants and workshop personnel available to
help your campus prepare and
respond - Contact anyone of the partners
- Feedback
- Available free here or 29.95 SH
23We are available to assist you . . . Contact
Information
- Steve Wilmes ASCIP
- wilmes_at_ascip.org
- 562.404.8029
- Peter Wright CCCCO
- pwright_at_cccco.edu
- 916.445.1798
- Craig Zachlod - GCC, Inc.
- czachlod_at_gccu.us
- 707.463.1142