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Title: Developing a Strategic Partnership That Works An Emergency Management and Preparedness Design Package for Colleges and Universities


1
Developing a Strategic Partnership That
WorksAn Emergency Management and Preparedness
Design Package for Colleges and Universities
  • FEMA Higher Education Conference
  • Emmitsburg, Maryland
  • June 7 - 9, 2010

2
The Partners
  • Steven Wilmes Alliance of Schools for
    Cooperative Insurance Programs (ASCIP)
  • Peter Wright California Community Colleges
    Chancellors office (CCCCO)
  • Craig Zachlod Global Community College, Inc.
    (GCC)

3
What is a Strategic Partnership?
  • From Wikipedia
  • A strategic partnership is a formal alliance
    between two organizations, usually formalized
    by one or more business contracts but falls short
    of forming a legal partnership or, agency, or
    corporate affiliate relationship.

4
About the Partners
  • ASCIP
  • 172 Members
  • 142 in PL and W/C
  • Over 2,000 School Sites
  • CCCCO
  • 2.89 million students
  • 72 districts
  • 112 colleges
  • GCC
  • 501(c)(3)
  • Emergency Consulting Services

5
The Tipping Point What created the need?
  • Disaster Resistant California Community Colleges
    Project
  • 2007 - California Senate Bill 166 gave the
    Chancellors Office the charge of working with
    the California Emergency Management Agency to
    set emergency preparedness standards and
    guidelines.

6
Traditional vs. New Methods
  • Traditional approaches were not as effective
  • Too costly
  • New methods of learning
  • iPod
  • Websites
  • Videos
  • New Media

7
How do we get by in difficult times?
  • According to Chancellor Jack Scott
  • Prioritize
  • Aggressively seek funds to supplement state
    dollars
  • Explore new and innovative ways to get the job
    done
  • Develop strategic partnerships

8
The CCCCO Solution
  • Use new technologies
  • Solve the educational needs of the community
  • Create a unique and sustainable product
  • Create a low-cost resource package for easy
    dissemination
  • Create multi-media delivery options
  • Develop a multi-media package covering best
    campus EM practices and providing a wealth of
    resource materials

9
The Challenge
  • Cost effectiveness
  • Provide Emergency Management training support for
    more than 112 clients
  • Leverage training resources
  • Easily disseminate common compliance
    information
  • Meet the needs of varied clients and provide
    resource materials for trainers and
    consultants

10
CCCCO Challenges
  • Economically meet training support needs for
    clients on limited budgets
  • Support ICS/SEMS/NIMS compliance among colleges
    and universities
  • Provide a model for coordinated campus
    community-wide emergency response
  • Help all staff understand who is responsible for
    selected areas
  • Share common practices statewide
  • Disseminate common information

11
ASCIP Challenges
  • Determine our goals marketing vs. educational
    product
  • Role as a funding mechanism
  • Serving a wider population of school members
  • CCDs, K12s, ROPs, Charters
  • Unknown artists and actors
  • Approval of Executive Committee
  • Trust in the process
  • Collaboration Technologies
  • Content Facts

12
Selecting Content
  • Risk, Loss, Laws and Liabilities
  • Campus Roles and Responsibilities
  • EM Best Practices
  • EOP/EOC
  • ICS/SEMS/NIMS
  • Special Needs
  • Campus Preparedness for All

13
Introduce Emergency Management Principles of
Best Practice
  • 4 Phases
  • Prevention/Mitigation
  • Preparedness
  • Response
  • Recovery

14
GCC Challenges
  • Motivation
  • EM as a priority
  • Selecting standards
  • Selecting content
  • SEMS/NIMS issues
  • Targeting audience
  • Covering EM key issues and best practices

15
Preparedness Responsibilities of District/Campus
Site Administrators
  • Inform all employees of their potential roles as
    Disaster Service Workers (DSWs) during declared
    emergencies
  • Minimal training required-for diverse staff and
    record of participation
  • ICS/SEMS/NIMS Emergency Operation Plan/ Related
    Training at appropriate levels
  • Campus Emergency Response Teams
  • Total campus preparedness
  • Campus CERT

16
Recommended Campus Emergency Manager
Responsibilities
  • an annually revised EOP completed by September 30
  • a designated campus emergency manager
  • ICS/SEMS/NIMS Trained ER team
  • a site team trained to staff and activate and
    maintain an EOC
  • conduct of varied campus drills and exercises

17
The GCC Solution
  • Pool resources of non-profit organizations with
    common missions
  • Create a multi-media product for online and mail
    distribution
  • Create an enduring and reproducible resource

18
Motivations
  • Threats and Disasters
  • The Grand Jury Courtroom
  • Examples of best practices
  • Principles of Emergency Management

19
Risk Assessment as a Priority and Basis of
Emergency Operations Plan (EOP) Best Practices
  • Emergency Management Plan (policies and
    procedures)
  • Emergency Operations Plan (practice-event or
    incident response action)
  • Event Specific Plan (Pandemic)
  • Playbooks specific responder plans

20
Effective Risk Assessment is Key to Effective
campus EOP
  • Identify the hazards and potential frequency
  • Decide who might be harmed and how, as well as
    how much, the impact
  • Evaluate the risks and decide on
    precautions/preparedness
  • Record your findings and implement them
  • Review your assessment and update if necessary

21
Summary Recommended Checklist for
District/Campus Site Preparedness
  • Designated EM Contact Person/Manager on each
    site/Alternate
  • RA based EOP completion and reviewed by district
    EM annually
  • Team designated and trained in SEMS/NIMS (track
    training)
  • Track training DSW, IS 100sc/
  • SEMS/NIMS, Exercises, C-CERT
  • Designate and Equip EOC
  • Continuous Executive Training
  • Work with community agencies
  • Mutual Aid and other agreements
  • Campus Alert/Notifications System
  • Total Campus preparedness

22
Review Portions of the Video and Resource Disk
  • Available to campuses through ASCIP,CCCCO and
    GCC.
  • Consultants and workshop personnel available to
    help your campus prepare and
    respond
  • Contact anyone of the partners
  • Feedback
  • Available free here or 29.95 SH

23
We are available to assist you . . . Contact
Information
  • Steve Wilmes ASCIP
  • wilmes_at_ascip.org
  • 562.404.8029
  • Peter Wright CCCCO
  • pwright_at_cccco.edu
  • 916.445.1798
  • Craig Zachlod - GCC, Inc.
  • czachlod_at_gccu.us
  • 707.463.1142
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