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MAINTENANCE RECORDS

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maintenance records. dupage flight standards district office. west chicago, ... recordkeeping tools. logbooks. work orders. tags, invoices. forms (337 s, 8130-3. ect.) – PowerPoint PPT presentation

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Title: MAINTENANCE RECORDS


1
MAINTENANCE RECORDS
  • DUPAGE FLIGHT STANDARDS DISTRICT OFFICE
  • WEST CHICAGO, ILLINOIS

2
MAINTENANCE RECORDS
  • FAR 1 DEFINITIONS
  • FAR 43 MAINTENANCE
  • FAR 91 OPERATING RULES
  • FAR 145 REPAIR STATIONS

3
ADVISORY CIRCULARS
  • AC 20-5( ) PLANE SENSE
  • AC 39-7( ) AIRWORTHINESS DIRECTIVES
  • AC 43-9 ( ) MAINTENANCE RECORDS
  • AC 43.9-1 ( ) FAA FORM 337
  • AC 145-3 GUIDE FOR REPAIR STATIONS

4
FAA ORDERS
  • FAA ORDER 8300.10 AVIATION SAFETY INSPECTORS
    HANDBOOK
  • FAA ORDER 8130.21 ( ) PROCEDURES FOR COMPLETION
    OF FAA FORM 8130-3

5
WHAT IS A RECORD ?
  • AN ACCOUNT OF INFORMATION OR FACTS SET DOWN IN
    WRITING AS A MEANS OF PRESERVING KNOWLEDGE

6
TYPES OF RECORDS
  • INSPECTION
  • MAINTENANCE
  • PREVENTATIVE MAINTENANCE
  • REPAIR / ALTERATION
  • OVERHAUL
  • LIFE LIMIT
  • AIRWORTHINESS DIRECTIVES

7
TYPES OF EQUIPMENT
  • AIRFRAME
  • POWERPLANT
  • PROPELLER
  • COMPONENTS
  • ACCESSORY
  • APPLIANCE
  • ROTOR
  • SUGGEST SEPARATE RECORDS FOR ENGINE AND PROPELLERS

8
RECORDKEEPING TOOLS
  • LOGBOOKS
  • WORK ORDERS
  • TAGS, INVOICES
  • FORMS (337S, 8130-3. ECT.)
  • COMPUTERS
  • MICRO-FICHE

9
RESPONSIBILITY
  • OWNER (S)
  • OPERATOR (S)
  • MAINTENANCE PERSONNEL
  • INDIVIDUAL
  • CORPORATION
  • PARTNERSHIP
  • PILOT, LESSEE, FBO
  • PILOT, REPAIRMAN
  • REPAIR STATION
  • SUPERVISED PERSON
  • AP MECHANIC

10
RESPONSIBILITY
  • NO PERSON MAY MAKE OR CAUSE TO BE MADE ANY
    FRAUDULENT OR INTENTIONALLY FALSE ENTRY IN ANY
    RECORD OR REPORT THAT IS REQUIRED TO BE MADE,
    KEPT OR USED TO SHOW COMPLIANCE WITH THE
    REQUIREMENTS OF PART 43

11
RESPONSIBILITY
  • NO PERSON MAY MAKE ANY REPRODUCTION OR
    ALTERATION , FOR FRAUDULENT PURPOSE, OF ANY
    RECORD OR REPORT REQUIRED UNDER PART 43
  • ANY ACT RELATED IS BASIS FOR SUSPENDING OR
    REVOKING OF ANY CERTIFICATE HELD .

12
RESPONSIBILTITY
  • OWNER SHALL KEEP RECORDS FOR ONE YEAR AFTER THE
    WORK IS PERFORMED , REPEATED OR SUPERSEDED.
  • OWNER SHALL TRANSFER TO THE PURCHASER, AT THE
    TIME OF SALE ALL RECORDS REQUIRED TO BE KEPT.

13
RECORDS TO BE RETAINED
  • MAINTENANCE
  • PREVENTATIVE MAINTENANCE
  • ALTERATIONS / REPAIRS
  • INSPECTIONS (100 HR, ANNUAL, AAIP, MANUFACTURER,
    ECT.)
  • AIRWORTHINESS DIRECTIVE COMPLIANCE
  • LIFE LIMITED

14
RECORDS MUST INCLUDE
  • DISCRIPTION OF WORK PERFORMED OR REFERENCE TO
    DATA ACCEPTABLE .
  • DATE OF COMPLETION OF WORK PERFORMED
  • SIGNATURE AND CERTIFICATE OF PERSON APPROVING
    THE AIRCRAFT FOR RETURN TO SERVICE

15
ACCEPTABLE DATA
  • MAINTENANCE MANUALS
  • SERVICE LETTERS
  • SERVICE BULLETINS
  • AIRWORTHINESS DIRECTIVES
  • STCS
  • TYPE DATA SHEETS
  • INSTALLATIONS INSTRUCTIONS. ETC.

16
RECORDS TO INCLUDE
  • TOTAL TIME IN SERVICE
  • CURRENT STATUS OF LIFE-LIMITED PARTS
  • AIRFRAME
  • EACH ENGINE
  • EACH PROPELLER
  • EACH ROTOR
  • ALL THE ABOVE INCLUDING APPLIANCE

17
APPLIANCE
  • ANY INSTRUMENT , MECHANISM, EQUIPMENT, PART,
    APPARATUS, APPURTENANCE, OR ACCESSORY , INCLUDING
    COMUNICATION EQUIPMENT THAT IS INSTALLED IN OR
    ATTACHED TO THE AIRCRAFT AND IS NOT PART OF THE
    AIRFRAME, ENGINE, OR PROPELLER

18
RECORDS TO INCLUDE
  • TIME SINCE LAST OVERHAUL OF ALL ITEMS INSTALLED
    ON THE AIRCRAFT WHICH ARE REQUIRED TO BE
    OVERHAULED.
  • CURRENT INSPECTION STATUS OF THE AIRCRAFT
  • CURRENT STATUS OF APPLICABLE AIRWORTHINESS
    DIRECTIVES

19
AIRWORTHINESS DIRECTIVES
  • METHOD OF COMPLIANCE
  • THE AD NUMBER
  • REVISION DATE
  • IF RECURRING, TIME AND DATE WHEN NEXT ACTION IS
    REQUIRED

20
RECORDS TO INCLUDE
  • LIST OF DEFECTS FURNISHED TO THE OWNER OR
    OPERATOR AND SHALL BE RETAINED UNTIL THE DEFECTS
    ARE REPAIRED AND APPROVED FOR RETURN TO SERVICE.

21
RECORDS TO INCLUDE
  • IFR CERTIFICATION FOR ALTIMETER, STATIC SYSTEM,
    AND TRANSPONDER AND BE MAINTAINED FOR THE 24
    MONTHS RELATING TO THE TEST AND INSPECTIONS
    SPECIFIED

22
REBUILT ENGINE RECORD
  • A SIGNED STATEMENT OF THE DATE THE ENGINE WAS
    REBUILT
  • EACH CHANGE MADE AS REQUIRED BY AIRWORTHINESS
    DIRECTIVES
  • EACH CHANGE MADE IN COMPLIANCE WITH MANUFACTURER
    SERVICE BULLETINS

23
REPAIR STATION RECORDS
  • WORK ORDERS
  • PARTS TAGS
  • FAA FORM 8130-3 (JAA FORM 1)
  • PRELIMINARY INSPECTION FORMS
  • HIDDEN DAMAGE FORMS
  • PROGRESSIVE INSPECTION FORMS
  • RETURN TO SERVICE DOCUMENT

24
WORK ORDERS
  • CUSTOMER NAME
  • CUSTOMER REPAIR REQUEST
  • PARTS REPLACED
  • DISCRIPTION OF WORK PERFORMED
  • SIGNATURE OF PERSON AUTHORIZED TO APPROVE FOR
    RETURN TO SERVICE
  • CERTIFICATE NUMBER OF REPAIR STATION

25
COMPONENT PARTS TAGS
  • RED (REJECT)
  • GREEN (SERVICABLE)
  • WHITE (IDENTIFICATION)
  • YELLOW ( RETURN TO SERVICE)
  • ANY COLOR APPROPRIATE
  • FAA FORM 8130-3 (AIRWORTHINESS APPROVAL/RETURN TO
    SERVICE)

26
COMPONENT PARTS TAGS
  • SERVICEABLE
  • IDENTIFICATION
  • OVERHAUL
  • REPAIRED
  • INSPECTED
  • MODIFIED
  • REBUILD
  • TEST ONLY
  • REJECT
  • CALIBRATE

27
REPAIR STATION RECORDS
  • MUST BE MAINTAINED FOR A PERIOD OF 2 YEARS.
  • MUST INCLUDE
  • DISCRIPTION OF WORK PERFORMED
  • SIGNATURE OF AUTHORIZED PERSON TO APPROVE FOR
    RETURN TO SERVICE
  • CERTIFICATE NUMBER OF CRS

28
AIRCRAFT REPAIR ENTRY
  • DATE
  • DISCRIPTION OF WORK
  • NAME OF PERSON PERFORMING THE WORK
  • NAME AND CERTIFICATE NUMBER OF PERSON APPROVING
    FOR RETURN TO SERVICE

29
REPAIR STATION ENTRY FOR REPAIRS
  • WORK ORDER NO
  • DATE
  • SIGNATURE OF AUTHORIZED PERSON
  • REPAIR STATION NAME
  • CERTIFICATE NUMBER
  • ADDRESS

30
REPAIR STATION MAJOR REPAIR ENTRY
  • IN LIEU OF A FAA FORM 337
  • USE A CUSTOMER WORK ORDER AND GIVE OWNER A SIGNED
    COPY
  • GIVE OWNER A MAINTENANCE RELEASE SIGNED BY AN
    AUTHORIZED REPRESENTATIVE OF THE REPAIR STATION

31
REPAIR STATION MAINTENANCE RELEASE
  • THE AIRCRAFT, AIRFRAME, AIRCRAFT ENGINE,
    PROPELLER, OR APPLIANCE IDENTIFIED ABOVE WAS
    REPAIRED AND INSPECTED IN ACCORDANCE WITH CURRENT
    REGULATIONS OF THE FEDERAL AVIATION AGENCY AND IS
    APPROVED FOR RETURN TO SERVICE

32
REPAIR STATION MAINTENANCE RELEASE
  • PERTINENT DETAILS OF THE REPAIR ARE ON FILE UNDER
    WORK ORDER NO.XXXX
  • DATE WORK PERFORMED
  • SIGNATURE OF AUTHORIZED PERSON
  • REPAIR STATION NAME
  • CERTIFICATE NO.

33
FAA FORM 8130-3
  • SYSTEM TRACKING REF. NO (3)
  • ORGANIZATION (4)
  • WORK ORDER/ INVOICE NO (5)
  • ITEM (6)
  • DESCRIPTION (7)
  • PART NUMBER (8)
  • ELGIBILITY (9)
  • QUANTITY (10)

34
FAA FORM 8130-3 CONT
  • SERIAL/BATCH NUMBER (11)
  • STATUS/ WORK (12)
  • REMARKS (13)
  • RETURN TO SERVICE (19)
  • AUTHORIZED SIGNATURE (20)
  • CERTIFICATE NUMBER (CRS) (21)
  • NAME / DATE (22/23)

35
FAA 8130-3 CERTIFICATION
  • CERTIFIES THAT THE WORK SPECIFIED IN BLOCK (13) (
    OR ATTACHED ) ABOVE WAS CARRIED OUT IN ACCORDANCE
    WITH FAA AIRWORTHINESS REGULATIONS AND IN REPECT
    TO THE WORK PERFORMED THE PART(S) IS (ARE)
    APPROVED FOR RETURN TO SERVICE

36
FAA FORM 337
  • AIRCRAFT MAKE, MODEL, SERIAL NO, AND N.
  • OWNER(S) NAME AND ADDRESS
  • UNIT IDENTIFICATION
  • TYPE OF REPAIR
  • NAME AND ADDRESS OF PERSON PERFORMING THE WORK

37
FAA FORM 337 CONT.
  • KIND OF AGENCY (MECHANIC, CRS,ECT)
  • CERTIFICATE NO
  • DATE
  • SIGNATURE OF AUTHORIZED PERSON (PERFORMED THE
    WORK)
  • DESCRIPTION OF WORK ACCOMPLISHED

38
FAA FORM 337 CONT.
  • DATE
  • CERTIFICATE NO
  • OF THE PERSON APPROVING THE WORK FOR RETURN TO
    SERVICE
  • FAA INSPECTOR
  • FAA DESIGNEE
  • MANUFACTURER
  • REPAIR STATION
  • INSPECTION AUTHORIZATION
  • CANADIAN DOT INSPECTOR
  • OTHER

39
AIRCRAFT INSPECTION
  • DATE OF THE INSPECTION
  • DESCRIPTION OF THE INSPECTION
  • AIRCRAFT TOTAL TIME
  • SIGNATURE
  • CERTIFICATE
  • TYPE OF CERTIFICATE HELD
  • CERTIFYING STATEMENT

40
CERTIFYING STATEMENT FOR COMPLIANCE
  • I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED
    IN ACCORDANCE WITH(INSERT TYPE) INSPECTION AND
    WAS DETERMINED TO BE IN AN AIRWORTHY CONDITION.

41
CERTIFYING STATEMENT FOR NON-COMPLIANCE
  • I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED
    IN ACCORDANCE WITH (INSERT TYPE) INSPECTION AND A
    LIST OF DISCREPANCIES AND UNAIRWORTHY ITEMS DATED
    (DATE) HAS BEEN PROVIDED FOR THE AIRCRAFT OWNER
    OR OPERATOR

42
CERTIFYING STATEMENT PROGRESSIVE INSPECTION
  • I CERTIFY THAT IN ACCORDANCE WITH A PROGRESSIVE
    INSPECTION PROGRAM A ROUTINE INSPECTION OF (
    IDENTIFY AIRCRAFT OR COMPONENT) AND A DETAILED
    INSPECTION OF ( IDENTIFY AIRCRAFT AND COMPONENT)
    WERE PERFORMED AND THE (AIRCRAFT OR COMPONENT)
    ARE APPROVED FOR RETURN TO SERVICE.

43
CERTIFYING STATEMENT
  • AIRCRAFT INSPECTION CONDUCTED UNDER AN INSPECTION
    PROGRAM IN PART 91, 123,125, OR 135.411 MUST
    IDENTIFY THE INSPECTION PROGRAM, THAT PART OF THE
    INSPECTION PROGRAM ACCOMPLISHED AND CONTAIN A
    STATEMENT THAT THE INSPECTION WAS PERFORMED IN
    ACCORDANCE WITH THE INSPECTION AND PROCEDURES OF
    THE PROGRAM.

44
COMPUTERIZED RECORDS
  • OWNER OR OPERATOR WHO USES SUCH A SYSTEM IS
    REQUIRED TO ENSURE THAT IT PROVIDES THE
    INFORMATION REQUIRED BY THE FEDERAL AVIATION
    REGULATIONS INCLUDING SIGNATURES.

45
PUBLIC AIRCRAFT RECORDS
  • BEWARE AIRCRAFT THAT HAVE BEEN USED AS PUBLIC
    AIRCRAFT ARE NOT SUBJECT TO THE CERTIFICATION AND
    MAINTENANCE REQUIREMENTS OF THE FEDERAL AVIATION
    REGULATIONS

46
LOST OR DESTROYED RECORDS
  • RESTABLISH TOTAL TIME OF AIRFRAME
  • RETRIEVE RECORDS FROM AIRCRAFT REGISTRATION
    BRANCH OKLAHOMA CITY
  • CONTACT REPAIR FACILITIES OR INDIVIDUAL
    MAINTENANCE PERSONS FOR RECORDS

47
LOST OR DESTROYED RECORDS
  • VERIFICATION OF AIRWORTHINESS DIRECTIVE
    COMPLIANCE MANDATORY
  • VERIFICATION OF LIFE LIMIT PARTS
  • REINSPECTION OF THE AIRCRAFT MAY BE NECESSARY TO
    DETERMINE THE AIRCRAFT MEETS ALL THE REQUIREMENTS
    OF THE TYPE DATA SHEET

48
LOST OR DESTROYED RECORDS
  • TIME SINCE LAST OVERHAUL OF ITEMS REQUIRING
    OVERHAUL
  • CURRENT INSPECTION STATUS
  • CURRENT LIST OF MAJOR ALTERATIONS
  • TEST AND INSPECTION FOR ALTIMETER SYSTEMS,
    ALTITUDE REPORTING EQUIPMENT AND ATC TRANSPONDERS

49
LOST OR DESTROYED RECORDS
  • THE OWNER/OPERATOR MAY MAKE A NOTARIZED STATEMENT
    IN THE NEW RECORD DESCRIBING THE LOSS AND
    ESTABLISHING THE TIME IN SERVICE BASED ON THE
    RESEARCH AND THE BEST ESTIMATE OF TIME IN SERVICE.

50
REASONS FOR GOOD RECORDS
  • FEDERAL REGULATIONS REQUIRE IT
  • INSURANCE COMPANIES
  • LAWYERS
  • SATISFIED CUSTOMERS
  • IMPROVES THE RESALE
  • YOUR PERSONAL REPUTATION
  • INSURES SAFETY

51
THE END
  • THANK YOU FOR COMING
  • ANY QUESTIONS?
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