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Improving access to digital resources: a mandate for order

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Improving access to digital resources: a mandate for order mandate: managing digital assets in tertiary education craig green, john wheatley college – PowerPoint PPT presentation

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Title: Improving access to digital resources: a mandate for order


1
Improving access to digital resources a mandate
for order
  • mandate managing digital assets in tertiary
    education
  • craig green, john wheatley college
  • john robertson, centre for digital library
    research

2
The problem
  • Fairly typical educational institutional
    experience
  • Minutes/ agendas stored in library as single
    physical copy
  • No list available to public
  • Overhead to both college and individual for
    meeting information requests
  • Learning materials not consistently available
  • Materials stored in a range of paper-based and
    electronic formats
  • Materials stored in variety of locations
  • No college-wide strategy for the development,
    storage, retrieval and preservation of such
    materials
  • Strategy at the discretion of individual
    curriculum managers.

3
The problem
  • Learning materials only available to learners
    through teaching staff
  • No way of browsing or searching information
    assets
  • Library staff resource insufficient to process
    these assets and make them available using
    traditional means
  • Insufficient in-house expertise to tackle
    technical issues at JWC
  • Hence partnership requirement

4
Critical decisions
  • College Assets
  • No external IPR worries
  • Public Assets
  • Final versions published no document tracking
    problems
  • Useful assets
  • What users actually work with i.e. the document,
    not its components or a collection of documents
  • Simpler system with reduced number of assets
  • Allows asset management overhead to be
    incorporated into current practice (mostly)

5
Metadata requirements
  • Starting point is College use of system not
    requirement to conform to any one standard
  • DC at core, but mix of MARC and LOM fields to
    support college needs
  • Balance between what College needs and system
    interoperability needs
  • E.g. Unit Codes for College needs Publisher
    for good quality records in wider environment
  • Metadata for single records to come from mix of
    teaching and administrative staff
  • Educational descriptions from teaching staff

6
The solution
  • Web-based publishing interface
  • Customised forms allow both simplified and
    automated metadata creation and capture
  • Enabling metadata creation and asset management
    by administrative staff
  • Integration of existing college systems
    eliminates duplication of effort
  • E.g. course structures from student records
    system
  • Authentication through existing Directory
    Services
  • Automated metadata export for library system from
    SQL database

7
The solution
  • 3 main points of access to digital assets
  • Website browsing by curriculum grouping (digital
    assets)
  • Website searching (digital assets)
  • Comprehensive search of all information assets
    held by College
  • Library management system
  • Services created for use by whole College

8
Choices and automation
  • Freeform choice
  • Keywords
  • Controlled choices
  • Date of meeting, committee name, document type,
    Contributor
  • Resultant automated metadata
  • Title, Author, Filename, File Location,
    Publication Date
  • Fixed automated metadata
  • Status, Publisher, Rights, Language, Coverage

9
So what?
  • Toolkit available to all for use as you wish
  • Documentation
  • Choices
  • Training materials
  • Etc
  • Database structures, queries
  • Web server scripts

10
Partnership
  • Joint Information Systems Committee
  • John Wheatley College
  • Centre for Digital Library Research
  • with support from
  • Scottish Library and Information Council
  • Glasgow City Council
  • Scottish Further and Higher Education Funding
    Council

11
(No Transcript)
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