Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.

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• Citizens comments are included on each regular
  monthly meeting agenda. No prior appointment is
  necessary to speak during the citizen comments
  times.
• To speak on a particular agenda item, advise the
  attendant at the door.
• To place an item on the Board's agenda, please
  notify the County Administrator's Office at least
  ten days prior to the Board meeting.
• Any citizen concern can be communicated to the
  County Administrator by calling 980-7705 from
  700 a.m. to 500 p.m. weekdays. All citizen
  complaints are recorded and responded to as soon
  as possible.
• WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO
  THE PODIUM AND GIVE YOUR NAME.

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BOARD AGENDA Regular Meeting PULASKI
COUNTY Sept. 14, 2010 PUBLIC
SERVICE AUTHORITY 900 a.m.
ITEM 1. Citizen Comments
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• 2. Finance
• a. Follow-up from May Board Meeting
• Report on Balance of Sewer Revenues and
  Expenditures
• b. Review of Financial Report
• c. Balance Due Lien Report
• d. Budget Adjustments
• e. Billing Adjustments
• f. Accounts Payable

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• 3. Operations
• a. Minutes of Previous Meeting
• b. Inmate Availability Report
• c. Drop Site Total County Landfill Tonnage
  Report
• d. Personnel Changes
• e. Rescheduling of November 2010 meeting
• f. James Hardie Request for Waiver of
  Penalty/Interest
• g. Dora Highway Drop Site Relocation
• h. Meter Tampering Fee
• i. Commerce Park Utilities
• 1. Bid Results
• 2. Resolutions/Documents
• j. Dublin Area Sewer System
• Sun Valley Apartments Connection Fees

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4. Informational Items a. Dublin Area Sewer
System 1. Town of Dublin Billing Agreement
Summary Listing 2. Notice of Connection to
Sewer System 3. Start-up of Billing
Services 4. SERCAP Grant Allocation
De- obligation b. Garbage Truck
Accident c. Mack-Clauser Water Damage 6323
Church Street in New River
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5. Current Authorized Projects (Staff to do
list) a. Construction of water and sewer
service to mobile home parks b. Construction
of Rolling Hills, Orchard Hills, Vista, and
Highland Park sewer c. Skyview/NRV Fairgrounds
sewer engineering and environmental reports
d. Commerce Park Utility engineering,
easement acquisition and construction e. Evalua
tion of radio read water meter
option f. Lakewood Estates emergency
management plan g. Drop Center location
serving South side of Claytor
Lake h. Evaluation of joint negotiation of rail
crossing fees
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6. Other Matters 7. Adjournment
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1. Citizen Comments We have not received any
requests from citizens to be placed on the
agenda.
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2. Finance - (Items having significant financial
impact on the Authority)
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• a. Follow-up from August Board Meeting
• Report on Balance of Sewer Revenues and
  Expenditures

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b. Review of Financial Report Board members
have been supplied with copies of the revenues
and expenditures summaries.
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c. Balance Due Lien Report The following
are the balance due and lien reports
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(No Transcript)
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d. Budget Adjustments Board members have been
provided copies of budget adjustments for review
and approval.
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e. Billing Adjustments - Adjustments totaling
5,306.87cr. are submitted for review and
approval by the Board. f. Accounts Payable -
Review and approval of the accounts payable is
requested.
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3. Operations a. Minutes of Previous Meeting
- Minutes of the August 2010 meeting have been
provided for the Boards review and
approval. b. Inmate Availability Report -
Staff reports the PSA generally had use of two
inmates per day for the month of August.

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c. Drop Site Total County Landfill Tonnage
Report
DROP SITE TOTAL FOR THE MONTH OF AUGUST 2010
Site Trips Tons Tons per haul
Dora Highway 36 77.72 2.16
Dublin 26 98.57 3.80
Fairlawn 5 25.76 5.16
Totals 67 202.05 3.02
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County Landfill Tonnage August 2010 (County
customers Refuse Department Haulers) Commercia
l Residential Tires Brush 1671.56
1119.32 960 52.30
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d. Personnel Changes Board members have been
provided a listing of personnel changes.
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e. Rescheduling of November 2010 meeting - The
Virginia Association of Counties Annual meeting
is being held from Sunday, November 7th through
Tuesday, November 9th. In order to allow Frank
Conner and I to attend the full conference, I
would like to ask the Board to consider
rescheduling the November PSA meeting to
Wednesday, November 10th or Tuesday, November
16th.
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f. James Hardie Request for Waiver of
Penalty/Interest -  James Hardie is requesting
a waiver of 7,299.66 in penalty and interest
charges from July and August.  There had only
been one previous waiver of 446.40 for
Nove mber 5, 2009. The companys request is
based on their recognition of the payment
problem which resulted in termination of the
employee who was not paying the bills in a
timely manner. Previously, the company had
been assessed and paid penalty and interest
charges in October, 2009, and January and
February 2010. It is recommended that the
companys request be granted based on their
having addressed the issue and the amount of
their PSA billings (which have been 30,000 to
70,000 per month over the past year).
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g. Dora Highway Drop Site Relocation As a
follow-up to the Honeywell property site visit
by the PSA Board, agreement with the Town of
Pulaskis proposal to replace the Dora Highway
with the Honeywell property is recom mended
following 1. Receipt and favorable review of
documents describing the environmental
condition of the site 2. A clean Phase 1
Environmental Report done by an independent
firm 3. A plan for addressing run-off from the
drop site property 4. Agreement by the Town
to pave and install loading ramps on the
property and 5. Donation of the property by
Honeywell to the Town.
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h. Meter Tampering Fee The PSA billing staff
and I wanted to inform the PSA Board of the
application of a 100 meter tampering fee
related to Mr. A.V. Fiore turning his water back
on.
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i. Commerce Park Utilities 1. Bid Results
Board members have been provided bid results
for the first of five bids for the Commerce
Park Utility Project resulting in an initial
overrun of 540,888.30 as well as the
engineers recommendation for an award by the
PSA. Board members have been provided a
meeting summary provides a plan for reducing
this overage pending the receipt of bids for
the remaining project components. While the
total overrun is covered by the existing
contingency, all other bids have to come in at
or below the engineers estimate for the
project to be
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completed within budget. Also provided to
Board members was correspondence to Christy
Straight of the Planning District
Commission describing how an overrun would be
addressed should the remaining bids result
in higher than expected total project cost
as required by the funding agencies. In order
to avoid a repeat of this overrun on
remaining bids, I have asked Draper Aden to
examine all remaining cost estimates very
carefully and have been provided with a
budget for the overall project.
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2. Resolutions/Documents Board members have
been provided the following items related to the
administration of the Rural Development loan for
the Commerce Park Utility project a. Audit
Agreement b. PSA Code of Conduct c. Loan
Resolution Also provided to Board members is
the letter of conditions describing the terms of
the proposed loan.
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• j. Dublin Area Sewer System
• Sun Valley Apartments Connection Fees Mark
  Roop, manager of Sun Valley Apartments is
  requesting a reduction of the normal 500
  connection fee based on the connection of 18
  duplex units to the sewer system (total due of
  4,500 rather than 9,000). The PSA policy had
  been to provide a 50 reduction where 20 or more
  connections were being purchased in bulk. The
  request is recommended by myself and Bill Parker
  based on the fact the company was already a
  paying Town of Dublin customer and had expended
  approximately 6,000 for redirecting sewage from
  being pumped into the Dublin sewer collection
  system to gravity flow into the newly built PSA
  system.

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4. Informational Items a. Dublin Area Sewer
System 1. Town of Dublin Billing Agreement
Summary Listing As requested by the
PSA board at the August meeting, Bill Parker
provided a summary of items to be done by
the Town in exchange for the 4 fee and the
agreement was subsequently signed. Board
members have been provided both the
agreement and the supplemental listing.
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2. Notice of Connection to Sewer System Board
members have been provided a letter to new PSA
Sewer customers informing them of the
availability of service. The notice is being
placed in the doors by Lane Penn as individual
sewer collection lines become operational. As
noted in the letter, residents are being given
six months to connect to the system prior to
the initiation of non-user fees.
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3. Start-up of Billing Services In order to
match up to the Town of Dublin utility billing
cycle, billing for newly connected PSA sewer
customers in the Dublin area will be sent out
on October 1 for September usage.
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4. SERCAP Grant Allocation De-obligation - Board
members haven been provided a letter from SERCAP
de-obligating the 40,000 allocation as a
community project for the subdivision sewer
system.   We learned that we should have been
paying the contractor directly and seeking
reimbursement through the PSA as a community
project.  However, we were submitting pay
requests on behalf of the contractor and SERCAP
was reimbursing them directly.  It was
discovered that the IPR program (for
individual's seeking assistance) has more funds
at the present time than the community
assistance program.  Therefore, SERCAP has
advised us to continue submitting the
applications as such and they will continue
processing them as they are approved, or until
the funds run out.
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b. Garbage Truck Accident I am very grateful
that the PSA staff and the driver of the car
were spared injury on Monday, September 6th
when a car was driven into the back of a
rear- load garbage truck. Due to a combination
of sun and spray snow that had been applied to
her windshield, the driver of the car never saw
the garbage truck and ran into the left rear
step where one of the two rear workers had just
been standing prior to walking to the other side
of the vehicle to help his co-worker lift a load
into the hopper. The driver of the car was
charged and all appropriate procedures followed
by the County staff including notification of
the Countys
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insurance, performance of a drug test, photo
documentation of the factors involved in the
accident, relieving the three person crew for
the remainder of the day and offering
counseling services if desired.
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(No Transcript)
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c. Mack-Clauser Water Damage 6323 Church Street
in New River- The Mack-Clausers have submitted
a damage in the amount of 1,944.06 of which
1,444.06 was paid by their insurance company
who is now seeking settlement from the PSAs
insurance. We will keep you informed of any
complications.
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5. Current Authorized Projects - The staff
currently has the following projects on their
to do list but we do not have any additional
information to report regarding these items at
this time.
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a. Construction of water and sewer service to
mobile home parks b. Construction of Rolling
Hills, Orchard Hills, Vista, and Highland Park
sewer c. Skyview/NRV Fairgrounds sewer
engineering and environmental reports
d. Commerce Park Utility engineering,
easement acquisition and construction e. Evalu
ation of radio read water meter
option f. Lakewood Estates emergency
management plan g. Drop Center location
serving South side of Claytor
Lake h. Evaluation of joint negotiation of rail
crossing fees