Best Practices: MSDS

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Best Practices MSDS Accountability

• Steps to Success

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Michigan Student Data System (MSDS)

• MDEs ONE SOURCE for student demographic and
  enrollment data our single source of truth.
• Fall collection is ending right now
• Getting your information correct in the MSDS is
  CRITICAL for successful accountability.
• We no longer allow schools/districts to change
  data in the BAA Secure Site.
• MSDS VERY IMPORTANT!

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Why MSDS?

• Need clean data
• Need data that is the same for all uses (federal
  reporting, state reporting, district reporting,
  accountability)
• Collect once, use many times
• Need a FAIR system for accountability, with the
  same rules applied equally to everyone

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Steps to Success

• Getting to clean accountability
• Fall 2011 (specific information)
• General steps applicable to all collections

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Step 1 Accurate MSDS collection

• Step 1 Make your fall collection as accurate
  as possible
• Find your MSDS authorized user and befriend them
• Clean and accurate UICs
• Accurate demographics
• Accurate enrollment
• Collection must be certified by 11/23/11.
• Student Record Maintenance can be submitted until
  12/5/11 to make corrections (with an as of date
  of 10/28/11)

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What is a PEPE?

• Primary Education Providing Entity.
• Entity that is primarily responsible for the
  students educationi.e. the entity we will hold
  accountable!
• Determined by CEPI through business rules
• When deciding which school gets a student for
  accountability, we now look ONLY at the PEPE
• No FTE rule
• Home school and nonpublic school students must
  report with correct residency code
• All public school students have a PEPE,
  regardless of FTE, and we will hold that PEPE
  accountableeven part-time students

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Step 2 Tested Roster

• Tested Roster opened on Tuesday, November 29th
  and closes Monday, December 5 at 5PM.
• BE SURE YOU CHECK TESTED ROSTER!
• Get your MSDS person and your instructional and
  assessment people together to review the Tested
  Roster data
• Tested Roster is the first time you can see the
  demographic and enrollment information from MSDS
  alongside a list of who you tested.

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Tested Roster What to review?

• All student answer documents. Missing documents
  must be reported at this time.
• Accurate prohibited behavior and nonstandard
  accommodations flags are set.
• MI-Access or MEAP-Access students are also
  reported as Special Education.
• Note MI-Access Tested Roster does not open
  until AFTER SRM closes so you need to check your
  Students Expected to Test report to make sure all
  SWD designations are correct.
• Out-of-level designation (also Students Expected
  to Test)
• Student demographics (you may NOT appeal this at
  ANY OTHER TIME)
• Enrollment (need to submit move requests)

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Step 3 Students Expected to Test

• The Students Expected to Test report will opened
  on Tuesday, November 29th
• BE SURE TO CHECK THE STUDENTS EXPECTED TO TEST
  REPORT!
• This report tells you every student for whom you
  are accountable for participation.
• Review this report VERY CAREFULLY.
• MI-Access students This report is the only
  place you can view demographics, enrollment, and
  grade level prior to the close of the SRM window.
  Make sure you review all data on MI-Access
  students and make necessary updates.

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Expected to Test What to review?

• Reflects a complete list of all enrolled students
  at each PEPE (FTE no longer matters) verify this
  information.
• Are all new students included in this list?
• Are there any students who you believe exited
  showing on this list? If so, MSDS SRM is needed.
• Correct demographics?
• Combine students showing on multiple rows (UIC
  problem)
• Tested but not enrolled need an SRM record
• MI-Access students demographics, enrollment,
  exit and grade level.

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Step 4 Corrections in the MSDS

• You will have from November 29th to December 5th
  to review Tested Roster and Students Expected to
  Test.
• If you notice errors in
• Enrollment information
• Demographics
• You MUST correct these errors using Student
  Record Maintenance (SRM) in the MSDS by December
  5, 2011 at 500OPM (with an as of date of
  10/28/11)

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Step 5 Students Not Tested

• This window opens in early January it is a time
  to submit reasons why a student did not test.
• NOTE There are a very limited number of valid
  reasons for a student to be exempted from the
  participation calculation.
• If it moves, test it is a better strategy
• SNT is not a time to fix errors with enrollment
  or demographics must be done during Tested
  Roster/Students Expected to Test.

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A few key enhancements

• Special Education all SWD students need the
  special education component submitted for them
  this does NOT have to be submitted by the PEPE
• LEP once a student is determined to be LEP
  eligible, they remain LEP-eligible until (and
  only when) they are exited because they obtained
  proficiency.
• Make sure that students are reported in each
  collection as LEP.
• Fall collectionneed to re-report students as LEP
  unless they were exited.
• Consolidated collection this year

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General Comments

• We are producing a guide to the MSDS and
  Accountability, to help with this reporting.
• Create coordination between data and
  instructional staff, in order to ensure accuracy.
• Timelines are FIRM. Be mindful of them! Fair
  accountability means the same standards and rules
  applied equally to everyone.
• Read the emails from BAA ?
• Feel free to contact us with questions or
  concerns.

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MI School Data Portal

• www.mischooldata.org

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