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2015-2016

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2015-2016 Planning Overview September 2015 * – PowerPoint PPT presentation

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Title: 2015-2016


1
  • 2015-2016 Planning Overview
  • September 2015

2
Planning Process
  • New Planning Committee established 2013
  • 6 Pastors, 1 Finance Council, 8 Chancery
  • Strategic Plan adopted 2014
  • In year 2
  • Kick off meeting February 5, 2015
  • Assumptions approved February 2015

3
Planning Process
  • Budget Process May 2015
  • Department Executive presentations
  • Planning Committee debate and discussion
  • Review with Audit Committee June 2015
  • Review with Finance Council June 2015
  • Bishops Approval

4
Critical Issues
  • Declining households participating in parish life
  • Declining Number of Active Priests
  • Facility Structures in need of repair
  • Parish Reconfiguration Process
  • Parish and Diocese Financial positions need to be
    managed

5
Total Households
6
Catholic Community
  • Households in the Diocese 81,000
  • Average number in a family 2.7
  • Estimated Catholics In the Diocese 218,700
  • Catholic Attending Mass October 2014
    77,000 - Retain
  • Not active in parish life
    141,700 - Renew
  • at Mass - 2014 35
  • - 2013 36.5

7
Statistics-2014
  • Baptism
  • Minor 2,802
  • Adult 344
  • First Communion 2,671
  • Confirmation - 2,739
  • Marriages - 865
  • Funerals 3,901

8
So the Issue
  • How do we retain the current 77,000 active
    practicing parishioners?
  • How do we reengage the 142,000 who are no longer
    active?
  • How do we retain the young adults after
    confirmation?
  • How we support Family life programs?

9
Number Priests is Declining
  • Total Active Priests 123
  • 65 and over 56
  • Over 75 15
  • 65 to 75 41
  • 55-64 40 67 below 65
  • 45-55 11
  • 35-45 - 11 27 below 55
  • 25-35 5

10
Number Deacons is Increasing
  • Deacons Ordained -- 75
  • Deacons In Formation - 25
  • Class of 2016 - 7
  • Class of 2018 - 13
  • Class of 2020 - 5 still accepting
    applicants
  • Recruitment is working
  • Training and education has been successful
  • Once ordained - programs are developing to create
    teamwork

11
Facility Need upgrades
  • Move from Reactive to Pro-active mission
    driven
  • Welcoming and open for Business
  • Cathedral - 10 million
  • Christ the King Retreat - 750,000
  • Parishes Diocesan Schools

12
So the Issue
  • With 123 priests ( is declining) and 75 Deacons
    ( is growing) how do we continue Evangelization
    as well as invest in our facilities and at the
    same time manage the operational side of the
    parish ?

13
  • So what is the plan?

14
  • You have heard it numerous times before
  • The plans have not changed- It is getting closer
  • It will be successful if we work together and
    address issues logically and with common sense

15
Parish Reconfiguration process
  • From 134 parishes into 27 Pastoral Care Areas
    (PCA)
  • No planned closing of parishes
  • Will require adjustments to Mass schedule
  • Will require revenue and expense management
  • Deacons assisting Priests the Ministry
  • Lay personnel- parish operations- The
    Administration
  • Shared services and outsource clerical tasks to
    experts

16
Parish Reconfiguration process
  • Key Focus on Evangelization
  • Key Good Communication Teamwork
  • Key Good logical operational decisions
  • Key - Reduce the Parish Administration work load
  • Goal - Reduce Risk of Change

17
Evangelization and Communication
  • Coming In November
  • Danielle Cummings

18
Operational Plan
  • Start with the current situation and make
    incremental improvements
  • Hedgehog Strategy
  • Implement Best Practices
  • Correct mistakes quickly when they take place

19
Parish Financial Current situation
6/30/11 6/30/2014
Total Income 52,704,487 55,833,099
Payroll Benefits 25,639,044 26,477,024
Other Operating Expenses 26,620,789 25,127,994
Program Related Expenses 4,964,486 7,088,133
Total Expenses 57,224,318 58,693,151
Operating Deficit (4,519,831) (2,860,052)
20
Schedule A income trend
21
Parish Financial Performance -2014
  • Operating Income
  • 60 parishes had positive operating income 42.9
  • 80 parishes had operating loss 57.1
  • Net Income
  • 77 parishes had positive net income 55
  • 63 had net losses 45

22
Parish Financials Current situation
  • We are making good progress
  • Reporting is getting better and more timely
  • Parish cash flow and profitability need to be
    closely managed
  • Make the right decisions for the future
  • Address the main risk - Changes to the mass
    schedule
  • Parish Services Department focus is on
  • Providing consulting/ guidance on financial and
    operational issues/concerns
  • Operational control environment in this time of
    change

23
Implement Best Practices
  • Develop and implement a business plan
  • Reduce administration within the parish PCA
  • Payroll processing
  • Move the Diocesan Payroll services department
  • Bookkeeping
  • Move to a third party bookkeeper
  • Information Technologies
  • Use Diocesan expertise for oversight

24
PCA Cash flow
  • Manage the balance sheet
  • Property and related assets
  • Increase revenue
  • Evangelization !!!!!
  • Increased offering program Renewed
  • Planned giving programs- Implemented
  • Reduce expense
  • Shared Services works!!!
  • Payroll to the Diocese Bookkeeping to third
    party
  • Reduce facility expenses where possible
  • PCA Process should ensure system stays
    financially healthy

25
Our Job
  • In the Chancery, our job is to support you, as
    you go through the PCA process and address the
    critical issues.
  • Operationally, together, we implement best
    practices to meet the needs of your parish to
    allow the priests and deacons focus on ministry
    programs

26
Keep the goals visible
  • Keep the people in the pews in the pews
    77,000
  • Increase participation in Catholic faith
    142,000
  • Bring adults who left back
  • Re-engage youth and young adults
  • Family life and the need for their Catholic Faith
  • Manage the Diocese finances in this time of
    significant change
  • Business plan for all entities with strong Board
    of Trustees
  • Financial control and discipline
  • Focus on funding the future - stop funding the
    past

27
Steps to Success
  • Execute the strategic plan
  • Focus few objectives and achieve them- Hedgehog
  • Successfully implement the PCA process
  • Over the next 10 years
  • Let it happen naturally- bottoms up
  • Mentor and monitor the new trustees at each
    entity
  • Monitor the Parish Financial stability
  • Implement parish administration program
  • Successfully implement the Catholic school
    strategy

28
Summary
  • Need to create Change
  • If we do not change someone will change it for
    us
  • We must create positives
  • Do the hard changes now
  • A positive implemented too late
    reaction/defensive
  • A Positive implemented early proactive
  • It will not be easy
  • Communication
  • Everyone pulling together
  • Patience
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