Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition - PowerPoint PPT Presentation

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Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition

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Title: Slide 1 Author: rpadrick Last modified by: ETU Created Date: 2/15/2007 8:50:52 PM Document presentation format: On-screen Show (4:3) Company – PowerPoint PPT presentation

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Title: Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition


1
Microsoft Office 2007- Illustrated Introductory,
Windows Vista Edition
  • Modifying A Presentation

2
Objectives
  • Enter text in the Outline tab
  • Format text
  • Convert text to SmartArt
  • Insert and modify shapes

3
Objectives
  • Edit and duplicate shapes
  • Align and group objects
  • Add slide headers and footers
  • Check spelling in a presentation

4
Entering Text in the Outline Tab
  • The Outline tab is a great place to enter type
    when you want to focus on text and not the layout
  • The Outline tab is organized with slide titles as
    headings and bulleted text as indented lines

5
Entering Text in the Outline Tab
Outline tab
Slide titles
1st level bullets
2nd level bullet
6
Entering Text in the Outline Tab
  • When you create a new slide in the Outline tab, a
    new slide appears
  • Flashing cursor indicates you can enter slide
    title
  • Press Enter, then Tab to start a new bullet

7
Entering Text in the Outline Tab
Flashing cursor
New slide
8
Entering Text in the Outline Tab
  • To rearrange the order of slides, simply drag a
    slide title to a new location in the Outline tab
  • A horizontal indicator line appears to show the
    new location of the slide

9
Formatting Text
  • Once text is entered, you can format it with
    fonts, colors and sizes
  • Formatting text allows you to make specific
    points stand out and grab the audiences
    attention
  • To format text
  • Select a text box or
  • Highlight a word or phrase
  • Use buttons on the Mini toolbar to format
    selected text

10
Formatting Text
Highlighted text
Mini toolbar
11
Formatting Text
  • You can also remove bullets from a bulleted list
    by selecting the text, then clicking the Bullets
    button on the Paragraph tab
  • Use the Paragraph tab to change the alignment of
    text

Bullets buttons
Alignment buttons
12
Formatting Text
  • You can replace fonts in a presentation
  • Use the Replace command

Enter text to replace

Enter new text
13
Converting Text to SmartArt
  • When formatting your text alone simply does not
    work, you can use SmartArt
  • A SmartArt graphic is a professional-quality
    diagram that visually illustrates text

14
Converting Text to SmartArt
  • You can convert existing text into a SmartArt
    graphic or start from scratch
  • To convert existing text, select text box, then
    click Convert to SmartArt button in Paragraph
    group

15
Converting Text to SmartArt
  • SmartArt graphics are grouped by category
  • Click More SmartArt Graphics to see additional
    categories

Convert to SmartArt button
More SmartArt Graphics button
16
Converting Text to SmartArt
Basic Venn SmartArt graphic
Click text placeholders to enter text
17
Converting Text to SmartArt
  • SmartArt graphics can be modified using the
    SmartArt Tools contextual tab
  • A SmartArt Style is a pre-set combination of
    simple and 3-D formatting options that follows
    the presentation theme

18
Converting Text to SmartArt
SmartArt Styles group
Layouts group
19
Inserting and Modifying Shapes
  • In PowerPoint you can insert many different types
    of shapes including lines, geometric figures,
    arrows, stars, callouts, and banners
  • Click the Shapes button in the Illustrations
    group on the Insert tab

20
Inserting and Modifying Shapes
Shapes button
21
Inserting and Modifying Shapes
  • You can create single shapes or combine several
    shapes together to make a more complex figure
  • Use the Shape Fill, Shape Outline and Shape
    Effects on the Drawing group to modify a shape

22
Inserting and Modifying Shapes
  • To resize a shape, drag a resizing handle or use
    the Width and Height commands in the Size group
    on the Ribbon
  • Click Format tab on Ribbon to see Size group

Shape Height
Shape Width
23
Inserting and Modifying Shapes
  • You can also apply a Quick Style
  • A Quick Style is a set of formatting options,
    including line style, fill color, and effect

24
Inserting and Modifying Shapes
Quick Styles button
25
Editing and Duplicating Shapes
  • With PowerPoint, you can edit adjust various
    aspects of shapes to help change the look of them
  • You use the adjustment handlea small yellow
    diamondto change the appearance of an object

26
Editing and Duplicating Shapes
  • The adjustment handle appears next to the most
    prominent feature of the object
  • Drag handle to change appearance of shape

Adjustment handle
27
Editing and Duplicating Shapes
  • The rotate handle is used to rotate an object in
    the direction and the amount that you drag the
    handle

Rotate handle
28
Editing and Duplicating Shapes
  • As you drag a handle, a semitransparent copy
    shows the updated image before you release the
    handle

Semitransparent copy
29
Editing and Duplicating Shapes
  • You can also edit shapes by copy and pasting
    them, adding text to them, and moving them
  • PowerPoint aligns objects to a hidden grid on the
    slide as you manipulate them

30
Aligning and Grouping Objects
  • You can position objects accurately on the slide
    using Align commands in the Arrange group
  • You can align objects relative to each other by
    snapping them to a grid of evenly spaced vertical
    and horizontal lines

31
Aligning and Grouping Objects
Arrange button
Select the objects to be aligned
Align options
32
Aligning and Grouping Objects
Result of aligning objects by their left edges
33
Aligning and Grouping Objects
  • You can group objects to secure their relative
    position to each other
  • Grouping objects makes it easy to edit and move
    them
  • Click the Arrange button, then click Group

34
Aligning and Grouping Objects
Result of grouping objects
35
Aligning and Grouping Objects
  • To distribute objects is to evenly space them
    horizontally or vertically relative to each other
    or the slide
  • The Distribute commands are beneath the Align
    commands

36
Aligning and Grouping Objects
Space between objects is equal
Result of vertically distributing objects
37
Adding Slide Headers and Footers
  • Headers and footers are information that you can
    add to each slide, such as a company name or the
    date
  • To insert headers and/or footers, click the
    Insert tab, then click Header Footer

38
Adding Slide Headers and Footers
Click options to determine how you want header
and footer information to appear
39
Adding Slide Headers and Footers
  • The placement of the footer text objects on the
    slide is dependent upon the presentation theme

Typical footer in left corner of slide
40
Adding Slide Headers and Footers
  • To apply headers and footers to notes and
    handouts, click the Notes and Handouts tab in the
    Header and Footer dialog box

41
Checking Spelling in a Presentation
  • To check spelling in a presentation, click the
    Review tab, then click Spelling
  • The Spelling dialog box appears and identifies
    the first misspelled word
  • The misspelled word may be a proper name that the
    electronic dictionary does not recognize

42
Checking Spelling in a Presentation
This word is notin the dictionary
Spelling dialog box
43
Checking Spelling in a Presentation
  • Click Change or Change All to correct a
    misspelled word
  • Use the correctly spelled suggested word
  • For proper names you can click Ignore All
  • The spellchecker will not question any more
    occurrences of the word

44
Checking Spelling in a Presentation
  • You should always proofread your work even after
    you spell check it
  • The spellchecker will not correct words that are
    spelled correctly but used incorrectly
  • The spellchecker does not check the text in
    inserted pictures or objects

45
Summary
  • You can format text by changing its color, font,
    font size, or alignment
  • You can add or remove bullets from text
  • Use the Mini toolbar to format text or options on
    the Format tab

46
Summary
  • Use the Find and Replace commands to replace text
    in a presentation
  • You can convert text to SmartArt graphics which
    add emphasis to the points you want to make
  • Click the text, then click Convert to SmartArt in
    the Paragraph group

47
Summary
  • SmartArt graphics are grouped by category and are
    easily modified using the SmartArt Tools tab on
    the Ribbon
  • You can create your own shapes using the Shapes
    button in the Illustrations group

48
Summary
  • Use the Shape Fill, Shape Outline and Shape
    Effects on the Drawing group to modify a shape
  • You can also apply a Quick Style to a shape
  • You can rotate objects and adjust them using the
    Rotate handle and the adjustment handle

49
Summary
  • You can duplicate shapes by copy and pasting them
  • Objects can be aligned and grouped to ensure
    precise placement on the slide
  • Headers and footers are added to slides to
    provide information on each slide (such as the
    date)

50
Summary
  • Finally, be sure to spell check and proofread
    your presentation when you are finished creating
    it
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