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e-Invoicing

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Title: Title Subject: Standard Presentation Template Author: Mark MacLachlan (WT01 - BAS) Last modified by: n299fwg Created Date: 2/25/2013 7:58:37 PM – PowerPoint PPT presentation

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Title: e-Invoicing


1
e-Invoicing
Online Billing
2
For any assistance please contact Email Tel
Contents Welcome to Online Billing
3 Registering for Online Billing 4 eInvoicing
and ePayment 10 Logging in 11 Accessing your
new invoices 13 Searching and sorting 15 Paying
your invoices 17 Viewing account
statements 22 Disputing an invoice 25 Adding
further accounts 29 Changing your
password 31 Cancelling your registration 33 Speci
fications 34
3
welcome
to Online Billing with TNT
Administration can be a time-consuming
process. When youve got a hundred and one things
to do, the last thing you need is a pile of
paperwork to record and file. Speed and
simplicity is what you need. So to make life
easy, weve developed an electronic
administration system that enables you to
administrate all your accounts invoices,
credits, statements and payments in just a few
clicks. Its smart, its fast and green too.
Nothing could be simpler. This guide tells you
all you need to know about using TNTs Online
Billing system the more efficient way of
managing your accounts.
4
registering
for Online Billing with TNT
Registering for Online Billing with TNT is quick and easy. 1. Registration information
Go to www.tnt.com and select Online Billing from the Shipping Tools dropdown menu. This will take you to the Online Billing login page. Now just click the option to register and follow four simple steps. These details will be used to create your login user ID including your user name, password and email address. Select your language, and enter your TNT account number. The location will be prefilled for you. The contact email address is the email address you wish to be contacted on once registration to the Online Billing system has been completed. This email will be copied into the rest of the email fields throughout the registration form as a default. The username must be unique on our systems and must be between six and fifty characters long. It is recommended that you use a generic email address as your username. The password must contain alpha and numeric characters and must be at least six characters long. Once you have completed all the mandatory fields marked with a red asterisk, click Continue.
5
registering
for Online Billing with TNT
2. Enrolment
Please ensure you have an invoice thats less than 3 months old to hand. Then complete your account details and verify your customer status by detailing the invoice number and the full amount.
6
registering
for Online Billing with TNT
2. Enrolment
If you have more than one account, repeat the process and once you have added all your accounts click Confirm.
7
registering
for Online Billing with TNT
3. Terms and conditions
You need to accept the TNT Terms and Conditions of Carriage by ticking the box. Click Confirm to complete your registration.
8
registering
for Online Billing with TNT
4. Confirmation
You have now successfully registered for TNTs Online Billing. You can print your registration details by clicking Print Confirmation Details. You will receive an email shortly to activate your login details.
9
registering
for Online Billing with TNT
5. Welcome to Online Billing
Simply click the link within the email youve received, within 24 hours after receipt of the email. Enter your login name and password to successfully activate your registration.
10
eInvoicing
ePayment
and
  • TNTs Online Billing system makes the laborious
    task of processing invoices and reconciling
    statements so much easier.
  • In just a few clicks you can access all your
    account information without having to waste time
    searching for invoices in filing cabinets or
    filling in data manually.
  • Receive your invoices online
  • Get email alerts as new invoices arrive
  • Download invoices and statements as pdf or excel
    spreadsheets
  • Access invoices and statements 24/7/365
  • Pay your invoices online
  • Raise and track the progress of your invoice
    disputes

11
logging in
to Online Billing with TNT
There are a number of ways you can enter the Online Billing site.
You can log on to www.tnt.com, select Online Billing from the Shipping Tools drop down menu and login to Online Billing. You can go directly to www.express.tnt.com/onlinebilling/login. Or when we notify you that an invoice has been posted to your account, you can click on the www.express.tnt.com/onlinebilling/login link in the email. Then simply enter your login name and password and click the login button. If you forget your login name or password simply click on Forgotten login/password and well send it to your email address (if this is your login name) and your notification address. If we dont have your email address well send it to your companys registered user group.
12
logging in
to Online Billing with TNT
Once youve logged in, you enter the Online Billing landing page.
By clicking ePayment you can pay your invoices online, view your account statement or raise and track the progress of an invoice dispute. By clicking eInvoicing you can view all your invoices and credit notes from the last 26 weeks in several common formats.
13
accessing
your new eInvoices
Viewing
Once youve selected eInvoicing after logging in, a list of your new invoices and credit notes will automatically be displayed. You can view these as A PDF. This is a soft copy of the actual invoice that contains exactly the same information as your original invoice and can be printed, emailed or faxed. A data file (CSV, XLS or XML). This can be imported directly into your accounting software. To view the file in the format you want, simply click on the corresponding icon displayed in the key. If you want to download a number of different invoices (up to a maximum of ten), simply select the file formats you need, click Download Selected and this will create a zip file. Once an invoice has been downloaded or viewed the file will automatically be moved to the All Documents section of the site.
14
accessing
your new eInvoices
Removing
To delete items from New Documents simple select the one you want to remove and click Remove from New Documents. This will mark the invoice as read and transfer it to the All Documents section.
15
searching
and sorting
Searching
When you need to search for a document that you have already viewed, click on All Documents. You will be able to search by Account number Invoice number Invoice date Document type
16
searching
and sorting
Sorting eArchiving
You can organise your invoices by ascending or descending order according to Account number Invoice number Invoice date Document type Amount Payment due date Click the relevant column header once for ascending order or twice for descending order. eInvoicing enables you to store up to 26 weeks worth of billing information from the date you registered. After 26 weeks the oldest invoice will be deleted, so remember to download the files you need to keep on your system.
17
paying
your invoices
ePayment Select invoices
From the Online Billing landing page, select ePayment to pay your invoices online, view and download your account statements, or raise an invoice dispute and track its progress. Select the invoices and any associated credit notes you want to pay. If you want to make a partial payment change the payment amount against the selected invoice(s) in the payment amount field. Click the Continue button.
18
paying
your invoices
Payment Method
Select your mode of payment from the drop down list. Then select your payment method from the drop down list Click the Continue button.
19
paying
your invoices
Payment Details
Enter your payment details relevant to the payment method you selected. Click the Continue button.
20
paying
your invoices
Authorisation
Please be patient while your payment is being authorised.
21
paying
your invoices
Confirmation
A payment confirmation will be displayed once your payment has been authorised showing your payment reference number. Please print the payment confirmation for you records. Click back to invoices to return to open invoices.
22
viewing
paid bills
Paid Invoices Download Payment Details
To view the invoices that you have previously paid, select status Processed and the period you wish to view, then click Find. If you want to download the list of previously paid invoices , simply click the download button. You will then be prompted to download the list into a CSV file. To display the details of payments that paid an invoice simply click the already paid amount for the invoice you want to view.
23
viewing
open items
Open Items Detail View Download
You can organise your invoices by ascending or descending order according to Reference Reference Date Document number Amount. Click the relevant column header once for ascending order or twice for descending order. To display all your open items in a consolidated list click detail view. If you want to download the list of open items , simply click the detail view button. You will then have the options to download in Excel or CSV. The option to Print is also available in the detail view.
24
viewing
balances line items
Balances Detail View View/Hide Sales
Select the year you want to view the balances for. To display the items that make up any of the balances click the amount in the debit, credit or balance columns. To view an additional column that displays the value of sales for each month select Display Sales from the dropdown
25
disputing
an invoice and tracking its progress
Select your invoice
Select Open Bills from the menu. Click on the Action icon for the invoice on which you wish to raise a dispute.
26
disputing
an invoice and tracking its progress
Dispute case details
Select a reason (Cause) from the dropdown list, and enter detailed comments in the free text field. Please specify for which shipment on your invoice you wish to raise a dispute. Then click Send.
27
disputing
an invoice and tracking its progress
Dispute case confirmation
You will receive a confirmation that your dispute case has been created. To track its progress, click on Dispute Cases in the menu.
28
disputing
an invoice and tracking its progress
Dispute Cases Detail View
To view all the dispute cases that you have previously raised, select status All and the period you wish to view, then click Find. To only view disputes cases that are currently open, select status Open and the period you wish to view, then click Find. To display the details of a dispute case, or send a message to TNT regarding a dispute case, click the dispute case ID of the dispute case.
29
adding
further accounts
Registering additioanal accounts Delete account
To add more accounts to your Online Billing user id, select Account Maintenance from the Online Billing landing page. Select Register Additional Account. From this page you can also remove an account from your user id. Simple select the account number you wish to remove, and click Delete Account. To go back to the Online Billing landing page, click Cancel.
30
adding
further accounts
Account details
Please ensure you have an invoice thats less than 3 months old to hand. Then complete your account details and verify your customer status by detailing the invoice number and the full amount. Click Add Account.
31
changing
your password
Change password
To change your password, select Password Maintenance from the Online Billing landing page. Then select Change Password.
32
changing
your password
Change password
Enter your existing password, then enter your new password twice. Click the Save button.
33
cancelling
your Online Billing registration
Cancel registration
To cancel your Online Billing registration, select Password Maintenance from the Online Billing landing page. Then select Cancel Registration, and confirm your cancelation.
34
specifications
There are a number of requirements you need to
operate our Online Billing system. Required Web
browsers Latest version of Microsoft Internet
Explorer 7 or later, and Firefox 3 To view
invoices in PDF format Adobe Acrobat v9.0 and
Adobe Reader v8.0 To enable the download of the
invoice data Microsoft Excel 97 and
above Minimum requirements Windows 95, NT4,
98, Me, 2000 or XP Professional Processor 500
MHz RAM 64 Mbytes Display 800x600 screen
resolution and 16-bit colour
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