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Organizational Structure

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A Quick, Informal Overview Today s Agenda Why we are here, hopes and outcomes for the day Brief introduction to organizational structure Library roles and functions ... – PowerPoint PPT presentation

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Title: Organizational Structure


1
Organizational Structure
  • A Quick, Informal Overview

2
Todays Agenda
  • Why we are here, hopes and outcomes for the day
  • Brief introduction to organizational structure 
  • Library roles and functions  
  • Converging and diverging departments

3
Organizational Structure
  • Organizational structure refers to the formalized
    arrangement of interaction between and
    responsibility for the tasks, people, and
    resources in an organization
  • Communication, duties, decision-making
  • It is most often seen as a chart, often a
    pyramidal chart, with positions or titles and
    roles in cascading fashion

11-3
4
(No Transcript)
5
Simple Organizational Structure
  • CEO/Manager and a few employees
  • Arrangement of communication, responsibilities,
    and tasks is informal and through direct
    supervision
  • Commons to most businesses in this country
  • Can be very demanding on the owner-manager

11-5
6
Types of Structures
  • Functional
  • Divisional
  • Matrix
  • Hierarchical or Flat
  • Strategic Business Unit

7
Functional Organizational Structure
  • Tasks, people, and technologies necessary to do
    the work of an organization are divided into
    separate functional groups (such as marketing,
    operations, and finance)
  • Increasingly formal procedures for coordinating
    and integrating their activities to provide the
    products and services
  • Can improve efficiency
  • Challenges communication

11-7
8
Functional Organization Structures
11-8
9
Divisional Organizational Structure
  • A set of autonomous or self-supporting units, or
    divisions, are governed by a central office but
    where each operating division has its own
    functional specialists who provide products or
    services different from those of other divisions
  • Expedites decision making in response to varied
    environments
  • Challenges communication

11-9
10
Divisional Organization Structure
11-10
11
Strategic Business Unit
  • An adaptation of the divisional or functional
    structure whereby various divisions or parts of
    divisions are grouped together based on some
    common strategic elements, usually linked to
    distinct product / market differences

11-11
12
Matrix Organization Structure
  • One in which functional and staff personnel are
    assigned to both a basic functional area and to a
    project or manager
  • Intended to make the best use of talented people
    by combining the advantages of functional
    specialization and service or project
    specialization

11-12
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Matrix Organization Structure
11-13
14
Trends Affecting Libraries
  • _at_ UTC
  • Staffing and decision-making
  • Positive, responsive, agile services,
    collections, policies
  • Internet , cloud, mobile, etc
  • Access versus ownership and physical versus
    electronic
  • Emphasis on patron space, not book storage, and
    convenience

11-14
15
Why Look to Improve Structures
  • Enhance communication
  • Enhance support and coordination
  • Balance the demand for control and autonomy, with
    the need for coordination and integration
  • Create a flexible, responsive organization
  • Enhance support to strategic, critical activities

11-15
16
Boundaries, Limit, Challenges
  • Horizontal boundaries
  • between different departments or functions in a
    firm.
  • Vertical boundaries
  • between operations and management, and levels of
    management, between corporate and division
  • Our personalities (also a strength!)
  • Money , time, staff size
  • External impacts
  • between a company and its customers, suppliers,
    partners, regulators, and competitors

11-16
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Lots of options
  • Teams - Networks - Virtual
  • Upside or circular organizational chart
  • Puts patrons at the top or center of any chart
  • Put faculty and staff closer to the top or center
    of any chart
  • Puts management at the bottom or at the edge of
    any organizational chart

18
Sample Organizational Chart
19
Another example
20
Another example
21
Public Library example
22
Big Library example
23
Todays Agenda
  • Why we are here, hopes and outcomes for the day
  • Brief introduction to organizational structure 
  • Library roles and functions  
  • Converging and diverging departments
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