Title: BM1 Study Guide created by: BM2 R. Kring
1BM1 Study Guidecreated byBM2 R. Kring
2Personal Property
3The effective control of the procurement, use,
safekeeping, and disposal of property is.
4Each Coast Guard unit must maintain an effective
property accountability and control system in
accordance with..
- Property management manual
5Who is responsible for maintaining accountability
and control of property within a specified area?
6List three supply source references you can use
to locate supplies you need to order.
- General Services administration (GSA)
- Afloat Shopping Guide (ASG)(NAVSUP-4400)
- The Management List Consolidated (ML-C)
7Tangible property including art work, models, and
artifacts is..
8All inventories must have an ...
- Independent person present
9Whos property record does the new custodian sign
after an inventory?
- Property officers copy of the property letter,
noting any discrepancies.
10List two situations when an inventory of property
is required
- Upon relief of the custodian
- annually
- course has it as 3 years
- from last inventory which
- has changed to annually
11What type of property must be marked for
identification?
- CG-owned reportable property
12The property and allowance report is the units
record and allowance list for..
13Who is responsible for the custodial control of
property with in a specified custodial area?
14How many days to inventory property if a joint
inventory is not able to be completed?
- 30 days and submit a letter report of relief to
the CO
15Responsibilities of the property custodian
- Initiate documents affecting the accountability
of property. - Ensure the prompt submission of survey reports
for lost, damaged, or destroyed property. - Ensure that property is used only for official
purposes - Assist in physical inventories
16ARMS
17Why was the Federal Catalog System developed?
- To provide positive and accurate identification
of every item in the supply systems of all
18What are two primary forms used to requisition
stock-numbered material using the ARMS program?
- SF-344
- SURF requisition Log (CG-4960)
19State the purpose of the SURF Requisition Log
- It is a multi-purpose form used to record
MILSTRIP transactions.
20National Stock info
- Series of nine numbers
- Four digit coding structure
- Contains the FSC NIIN numbers
- Two Digits identify the group and two identify
the class within the group - Usually the country which assigned the NIIN
21Label the highlighted part of the SSN
- 8010-01-625-8211
- 8010-01-625-8211
- 8010-01-625-8211
- 8010-01-625-8211
- 8010-01-625-8211
22Procurement
23What information is required on your Procurement
request?
- Accounting data
- Approval signature
- Purchase description
- Certification of funds
- Source of supply
- Required delivery date
24The procurement request is designed as a...
- Basic requesting document for most types of
procurements
25List two references that contain information
concerning the Procurement Request
- Coast Guard FINCEN SOP
- Small Purchase Handbook
26Where will you find specific line-by-line
instructions on completing the Procurement request
- On the back of the Procurement Request form
27Who is authorized to submit or initiate a
procurement request?
28What information is not required on your
Procurement request
- Requesters signature
- Type of request
29Standard Form 44 (SF-44)
30List three uses for the SF-344
- As an initial form for entering the MILSTRIP
system for units not having access to ARMS - When an approval must be obtained.
- When funds authorization must be obtained.
31What is the maximum dollar amount permitted by
FAR when using the SF-44
32You may use the SF-44 ONLY at
33You use the SF-44 for what kind of purchases?
- On-the-spot, over-the-counter
34What are some examples of isolated activities
- Grocery stores
- emergency nonpersonal services or supplies
35You can use the SF-44 to purchase fuel and oil
for aircraft and vessels..true or false
36If the amount of the purchase exceeds the
authorized limitations of the SF-44, you would
make
- Other purchase arrangements
37Where should the SF-44s be kept when not in use
38Four conditions for using the Standard Form 44
- Purchase does not exceed 2500
- Supplies or services are immediately available
- Only one delivery or pickup and one payment
(on-the-spot) - Regulatory requirements fulfilled
39Where will you find instructions for completing
the SF-44?
- Instructions are included in the inside front of
each book of forms.
40IMPAC Card
41List two types of authorization letters required
for an IMPAC card USER at a small boat station,
cutter, or aircraft when the card is issued as a
unit card.
- Signature authority letter (signed by OIC)
- Delegation of procurement authority (signed by
head of contract activity or contracting officer)
42What authorization letter should you carry when
using an IMPAC card not specifically assigned to
you?
- Signature Authority Letter
43List the 2 types of IMPAC card holders.
- Non-warranted cardholders
- Warranted cardholders
44What is the Statement of Account (SOA) for?
- It will itemize each transaction which was
charged to the IMPAC card.
45All IMPAC cardholders are considered what?
46What small purchase methods can be replaced by
the IMPAC card?
- SF-44
- Purchase/delivery orders
- BPA
- Impress funds
47List some considerations that the IMPAC card user
should review before making a commercial purchase
- Required government sources
- Competition and small business requirements
- the cards single limit purchase
- Construction restrictions
48State the security measures for an IMPAC card
that is not being used
- Locked, in a secure location
49State what an IMPAC card MUST NOT be used for
- Cash transactions or personal purchases
50List three steps to verify the monthly statement
of account.
- Review the SOA for accuracy
- Attach all purchase files to the SOA
- Sign and forward to approving official
51What document must all IMPAC cardholder and users
sign?
- A procurement integrity certification, required
by TAR notice 91-08
52What is the maximum dollar amount for purchases
by a non-warranted cardholder
53What is the maximum dollar amount permitted to
purchase fuel and oil for aircraft and vessels
54Report of Survey
55What document number is the Report Of Survey?
56Identify how many people must compose a Board of
Survey
57Abstract of Operations Boat Report
58The Abstract of Operations Boat Report is
prepared when?
59Define maintenance hours
- All hours in which a boat is in scheduled or
unscheduled maintenance.
60Define Underway hours
- Total elapsed time which begins when a boat gets
underway and ends when the boat secures.
61Define employment category
- The purpose of which a resource is used
62Define missions
- Number of times an employment category is
benefited under different sets of orders
63Define standby hours
- The number of hours during which the boat is
available for use, but the time does not fit into
the resource, maintenance, and storage categories.
64Define storage hours
- The number of hours during which the boat is not
in maintenance and not available for use
65Define employment hours
- Total number of underway hours spent benefiting
each employment category
66When are explanatory remarks required?
- Any time hours are reported in the MISC or
SPECIAL category. - When a non-cutter reporting unit has a sum other
than 2160,2184, or 2208 for total hours accounted
for.
67Define Sortie
- The deployment of a boat for the purpose of
providing a service.
68The Abstract of Operations Boat Report is used for
- Programming, budgetary purposes.
69Define resource hours
- Underway hours credited to each employment
category which is benefited during a trip.
70How is the boat identification written on the
Abstract of Operations Boat Report?
- Boat type followed by the Coast Guard number
- IE MLB 44362, UTB 41461, TANB 21270
71The total hours in a quarter should equal
- The sum of the resource, storage, maintenance,
and standby hours
72Where would the time spent underway for sea
trials be logged on the Abstract of Operations
Boat report?
73Hoisting Equipment
74The frequency of load testing for boat hoisting
equipment maintained at shore facilities and
aboard ship is...
- Shore- 24 months
- Ship- 12 months
75What is the frequency of visual inspections for
boat hoisting equipment?
76What conditions warrant wire rope replacement
when found during inspection of boat hoisting
equipment?
- Cuts
- nicks
- crushing
- worn wires
- broken wires
- corroded wires
- abraded wires
- heat damage
- bird caging
- distortion
- fraying
- kinks
77The purpose of placing one-half the load weight
forward and the other one-half aft during a load
test of boat hoisting equipment is to...
- Minimize strain on the boat.
78The boat with the test load is suspended just
above the water during a test load on boat
hoisting equipment for at least?
79What percentage of the normal hoisting load
weight is used when conducting a load test on
boat hoisting equipment?
80Who must a unit order new lifting slings for a
RIB from?
81What is the purpose of tests and inspection of
boat hoisting equipment?
- To establish the adequacy of the boat structure,
davits, boat crane, rigging, slings, attachments,
and hoisting equipment
82What is the full rated capacity?
- The safe limit of the equipment weight lifting
and holding ability, with the maximum authorized
number of parts in the main purchase.
83List the 2 technical manuals you would use for
guidance with an inspection and overhaul of
weight handling equipment and specification
development
- Manufacturers instruction book
- NSTM Chapters 571,573,583,589,613
84Boat Inspections
85What vessels must your unit submit a Boat
Inspection for?
- Boats less than 65 ft long with inboard main
engines
86Which organizations or individuals are required
to schedule the regular detailed boat inspection
of each boat?
- Group
- Section
- District Commander
- Maintenance and Logistics Command (MLC)
87Who is required to submit the Boat Inspection
Report?
- Unit having custody of the boat
88Within how many days after completion of the boat
inspection report will the CG-3022 be submitted
to MLC?
89List two conditions requiring comments from the
commanding officer or OINC
- Unsatisfactory items
- Items deemed necessary, especially those
requiring assistance by higher authority
90Who establishes the interval between boat
inspections?
91Oral Boards
92What qualities of the boat crewman are being
attested to during the certification phase?
- Maturity
- Judgement
- Professional qualifications
93Who will review the Boat Crew Examining Boards
recommendation?
94What skills are to be observed during a boat
crewman check ride?
- Boat Familiarization
- Area Familiarization
- Basic Navigation
- Boat handling
- Emergency procedures
95Instructor
96What system is this program based on?
- Master and apprenticeship system
97When can the certification phase begin?
- When the appropriate training guide is completely
signed off.
98After consultation with the training officer, who
assigns the instructor?
99Who is responsible for the day-to-day management
of the unit training program?
100Who is responsible for interviewing prospective
boat coxswain trainees and instructors?
101Quarterly Training Plan
102What are the responsibilities of the training
board?
- Prepare the entries for drills, exercises, and
all hands training - Schedule departmental training periods
103What are the responsibilities of the department
head?
- Consult with division officers
- Assess current and future training needs
- Enter the training topics for their departmental
training periods on the CG-5293 - Return the CG-5293 to the training officer
104How many sheets are needed to complete the
Quarterly Training Plan?
105What is the format used for the Quarterly
Training Plan?
- The same format as the universal calendar sheet
106What information is required on the Quarterly
training Plan?
- Quarter
- Calendar month
- Fiscal year
- Cutters deployment
- Scheduled training