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Running Effective Chapter Meetings

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Running Effective Chapter Meetings Learning To Live In A Technical World! This Powerpoint is provided courtesy of Georgia TSA Tip #1: Meet Regularly Schedule ... – PowerPoint PPT presentation

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Title: Running Effective Chapter Meetings


1
Running Effective Chapter Meetings
  • Learning To Live In A Technical World!
  • This Powerpoint is provided courtesy of Georgia
    TSA

2
Tip 1 Meet Regularly
  • Schedule regular meetings
  • Be consistent with time and place
  • Keep cancellations to a minimum

3
Tip 2 Have an Agenda
  • Make sure everyone knows what is going on
  • An agenda should be prepared for each meeting
  • Have a set format to your agenda
  • The agenda should not be a substitute for
    attending a meeting
  • It should be a brief and bold summary

4
TIP 3 Create a Sense of Belonging
  • Every person needs to feel welcome and wanted
  • Contact members regularly
  • always be warm and friendly to them
  • By doing this, every person feels a sense of
    belonging and will contribute positively to the
    team.

5
TIP 4 Do What You Say, Say What You Do
  • Always follow through
  • Dont let down the other members of your chapter
  • Also, tell others about the good things your
    chapter is doing
  • Be proud!

6
Top 5 Rules of a Good Meeting
  1. Set goals
  2. Arrange all logistics
  3. Send out announcements, invitations, and
    reminders for the meeting
  4. Be courteous, respectful, and inclusive
  5. Bring closure

7
10 Steps That Make Effective Meeting Groups
  • Discuss
  • Clearly understand
  • Actively listen
  • Focus energy
  • Reveal opposition
  • No personal attack
  • Do not dominate
  • Teamwork
  • Be conscientious
  • Analyze and fix

8
And Seven That Lead To Ruin
  • Dominate
  • Off track discussions
  • No common purpose
  • Ignore
  • Lack of focus
  • Personal disagreements
  • Simple majority vote

9
Setting the Agenda
  • Order of Business/Agenda
  • 1. Call to Order
  • 2. Opening Ceremony (includes roll call,
    introduction of visitors)
  • 3. Reading of Minutes
  • 4. Officer and Standing Committee Reports
  • 5. Special Committee Reports
  • 6. Unfinished Business
  • 7. New Business
  • 8. Announcements
  • 9. Program
  • 10. Closing Ceremony

10
Opening and Closing Tips
  • Attire
  • Officers should be uniform in their dress
  • Timing
  • Sitting, Standing, Turning, Pledging, and Motto
  • Individual Parts
  • Pointing to your symbol
  • When your name is called (Timing)
  • Projection and Enunciation
  • As a Group
  • Togetherness
  • Stand still
  • No hands in pockets
  • Where are your hands? (Example Hands by side,
    Hands crossed in front, etc.)

11
General Rules for Small Group Communication
  • Maintain Control with an Agenda
  • Maintain Control through Procedure
  • Maintain Harmony

12
How to Maintain Harmony
  • Get to know all of the members of the group and
    encourage everyone else to get to know each
    other.
  • Go into depth.
  • Save your view point for last.
  • Remember that people support what they help to
    create.
  • Use peoples names often and give them credit
    when credit is due.
  • Know when to say when.
  • Have FUN!

13
Group Decision Making
  • Brainstorm Ideas
  • Defer Judgment
  • Encourage Piggybacking
  • Use Imagination
  • Try Mind Mapping
  • Synthesize

14
Make the Decision
  • Consensus
  • The rules of Consensus are simple and few
  • Everybody gets an opportunity to voice his or her
    opinion.
  • The group focuses on the positive aspects of each
    argument.
  • Piggybacking and/or pulling apart ideas are
    encouraged.
  • Voting is not allowed.

15
Running Effective Chapter Meetings
  • Learning To Live In A Technical World!
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