BRIEFING TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS: CHILDREN TRAVELLING INTO AND OUT OF SOUTH AFRICA AND CITIZENS RELATED ABILITY TO OBTAIN UNABRIDGED BIRTH CERTIFICATES - PowerPoint PPT Presentation

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BRIEFING TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS: CHILDREN TRAVELLING INTO AND OUT OF SOUTH AFRICA AND CITIZENS RELATED ABILITY TO OBTAIN UNABRIDGED BIRTH CERTIFICATES

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Title: BRIEFING TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS: CHILDREN TRAVELLING INTO AND OUT OF SOUTH AFRICA AND CITIZENS RELATED ABILITY TO OBTAIN UNABRIDGED BIRTH CERTIFICATES


1
BRIEFING TO THE PORTFOLIO COMMITTEE ON HOME
AFFAIRS CHILDREN TRAVELLING INTO AND OUT OF
SOUTH AFRICA AND CITIZENS RELATED ABILITY TO
OBTAIN UNABRIDGED BIRTH CERTIFICATES
  • 26 May 2015

1
2
OUTLINE OF THE PRESENTATION
  1. Background
  2. INTERNATIONAL BENCHMARK
  3. Movement Statistics
  4. Implementation of regulations on unabridged
    certificates (UBC)
  5. Accelerating issuance of ubc
  6. INTERVENTION AND INITIATIVES TO ACCELERATE
    ISSUANCE OF UBC
  7. ACTIVITY TO CLEAR BACKLOG
  8. PROJECTIONS
  9. PROGRESS ON Registration OF BIRTH REGISTRATION
    WITHIN 30 DAYS and late registration of birth
  10. CHALLENGES AND MITIGATIONS
  11. BENEFITS FOR ACQUIRING UBC
  12. WAY FORWARD
  13. Recommendation

3
1. BACKGROUND
  • The Immigration Regulations, 2014 came into
    effect on 26 May 2014.
  • The Regulations introduced a number of changes in
    relation to the travelling of minors in and out
    of the Republic.
  • These changes are in line with South Africas
    international obligation to curb child
    trafficking and also in line with the provisions
    of the Childrens Act, 2005 (Act No. 38 of 2005).
  • It is estimated that 30 000 minors are trafficked
    through RSA borders every year and 50 of these
    minors are under 14 years.
  • In order to enable travellers to prepare for the
    implementation of the regulation dealing with
    minors travelling, its implementation was
    postponed to 1 June 2015.

4
1. BACKGROUND cont.
  • As from 1 of June 2015, the immigration
    regulations require that parents (married, single
    and divorcees) travelling with their children
    (minors under 18 years) must, in addition to
    their passport, produce an unabridged birth
    certificate (UBC) of the child reflecting the
    particulars of the parents of the child or any
    other document with similar details, when exiting
    and entering South African ports of entry.
  • In terms of the South African Passport and Travel
    Documents Act, both parents must provide consent
    in as far as the issuance of a travel document is
    concerned.
  • In the case of single parents where the other
    parent, at the time of birth registration, did
    not acknowledge paternity, such consent would not
    be required for the purposes of travelling with a
    minor.
  • Single parents who by virtue of agreement at the
    time of birth registration had an acknowledgement
    of paternity from the other party, must produce
    consent from such party for the purposes of
    travelling with a minor.

5
1. BACKGROUND Cont.
  • In the case of divorcees, the parents where
    custody of a child/children is shared, must
    produce consent from the other parent for the
    purposes of travelling with a minor.
  • Where a person is travelling with a child who is
    not his or her biological child, he or she must
    amongst others, produce
  • a copy of the unabridged birth certificate of the
    child
  • an affidavit from the parents or legal guardian
    of the child confirming that he or she has
    permission to travel with the child.
  • Standard Operating Procedures for the above have
    been approved for implementation to ensure
    uniformity in all Ports of Entry.
  • The Department presented these requirements
    during the Civil Registration and Vital
    Statistics Conference that took place in Cote d
    Ivoire in February 2015 and there was no
    objection.

6
2. INTERNATIONAL BENCHMARK
SOUTH AFRICA SOUTH AFRICA SOUTH AFRICA SOUTH AFRICA
Country Biometric Unabridged Birth Certificate Police Clearance
United Kingdom (UK) Yes It is a mandate document if minor is applying for visa and travelling with guardian or one parent No for short stay
Canada It is required for 40 high risk countries, South Africa is exempted Consent form signed by both parents No for short stay
United States of America (USA) Yes Birth Certificate and Consent form signed by both parents is required No for short stay
Australia Yes Consent form signed by both parents No for short stay
Schengen It is mandatory to enroll for biometric but if any applicant who applied after 6 June 2013, his/her biometric details are stored in the common visa information system (VIS) used by all Schengen countries. This details are valid till 59 months so applicant need not enroll for biometric data if travelling again within 59 months. Unabridged Birth Certificate is required to apply for visa applicant below 18 years No for short stay

7
3. MOVEMENT STATISTICS OF CHILDREN The following
numbers of movements relating to persons under
the age of 18 years have been recorded on the
Departments Movement Control System
8
3. MOVEMENT STATISTICS OF CHILDREN cont.
  • Statistics have been obtained from the
    Departments Enhanced Movement Control System
    (EMCS) on the numbers of movements recorded over
    the last four (4) calendar years at the ports of
    entry (PoE).
  • The statistics do not include the movements of
    minors who travelled through a small number of
    POEs where the EMCS has not yet been installed,
    namely
  • Gemsbok
  • Bray
  • Makgobistad
  • Zanzibar
  • Mokopong
  • Monanatsa Pass
  • Boesmansnek
  • 8. Saldanha Bay
  • 9. Mossel Bay
  • 10. Ongeluksnek
  • 11. East London harbour
  • 12. Durban harbour passenger terminal
  • 13. Couga harbour
  • 14. Onseepkans

9
4. IMPLEMENTATION OF REGULATIONS ON UNABRIDGED
BIRTH CERTIFICATE (UBC)
  • South African children born from 3 March 2013
    onwards and whose births are registered were
    issued with UBC on-the-spot.
  • Therefore, the population of children / minors
    that will be required to apply for unabridged
    certificates in line with the regulations would
    be children born between 1996 and February 2013.
  • On 1 August 2014 the DHA Ministers Management
    Meeting took a decision that Civic Services
    should develop a project plan that will improve
    citizens ability to obtain UBC in support of the
    new Immigration Regulation requirements
    (regulation 6(12)(a)(b)(c)) which will be
    implemented with effect from 01 June 2015.
  • The UBC project team was established to address
    the population of children / minors born between
    1996 and February 2013 that are envisaged to
    apply for a UBC, hence already in possession of a
    passport.

10
5. ACCELERATING ISSUANCE OF UBC PREMODIFICATION
PROJECT
  • Approximately 17 million children were born
    between 1996 and February 2013
  • Out of this population, approximately 1.1 million
    children have been issued with valid SA passports
  • Out of the above population, 86 387 children born
    in 1996 with passports no longer require UBC due
    to the fact that they have turned 18 years of
    age.
  • The UBC Pre-modification project therefore
    focused on preparing the UBC for 1 071 145 who
    are potential travellers that will be immediately
    affected by the implementation of Immigration
    Regulations 6(12)(a)(b)(c) whilst the existing
    backlog on UBC applications had to be eradicated

11
6. INTERVENTIONS AND INITIATIVES TO ACCELERATING
/ FAST TRACK ISSUANCE OF UBC - (PROGRESS REPORT
PRE-MODIFICATION)
  • In order to accelerate the issuance of UBCs the
    following interventions and initiatives were
    undertaken through the project
  • Development and implementation of a
    function/application that allows the insertion of
    parent particulars prior to them applying for UBC
    (Pre-modification Function).
  • A UBC pre-modification team has been established
    and is currently pre- modifying birth records.
    Therefore children whose UBC has been
    Pre-Modified will receive their UBC on-the-spot
    upon application.
  • The records indexing system was enhanced to
  • Validate all data inputs against NPR before
    acceptance thereof
  • ease record locating thereby significantly
    reducing the time and resources required to
    locate a record
  • simplified the indexing of new records by
    changing it from manual capturing of IDN to
    scanning of the barcode on the registration form
    which has already been linked to the IDN

12
6. INTERVENTIONS AND INITIATIVES TO ACCELERATING
/ FAST TRACK ISSUANCE OF UBC - (PROGRESS REPORT
PRE-MODIFICATION) cont.
  • An instruction was issued to all front offices to
    encourage all parents applying for passports in
    respect of children under the age of 18 years to
    also apply for the UBC (Passport Control
    Instruction)
  • In order to deal with capacity demands trainees
    (cadets) from the Learning Academy were trained
    and deployed to assist with UBC project. In
    addition officials from the respective provinces
    were seconded to the project. (Pre-modification
    team)
  • An analysis was done of all UBC applications
    lodged to date and it was revealed that
  • 26 098 from the 1 071 145 children with passports
    have already applied for UBC which has not been
    modified yet. These applications were prioritised
    and finalised.
  • amongst these applications there are 9 112
    children who are below 18 years of age. These
    applications are currently being fast-tracked
    with the purpose of having it finalised before 1
    June 2015. (Backlog)

13
6. INTERVENTIONS AND INITIATIVES TO ACCELERATING
/ FAST TRACK ISSUANCE OF UBC - (PROGRESS REPORT
PRE-MODIFICATION) cont.
  • The current volume of UBC applications balance
    on-hand, i.e applications that are still within
    the 6-8 week turnaround time, is 5 674 (18 May
    2015).
  • In order to ensure that the backlog is eradicated
    and to avoid the creation of a cumulative
    backlog, work streams for both these categories
    were established.
  • Except for instances where records cannot be
    located (F170), all new UBC applications are
    immediately modified to avoid cumulative backlog
  • An amount of 10 million rand has been allocated
    to digitize records for easy retrieval. This
    could expedite modification of records

14
Statistics Children in possession of Passports
YEARS of birth (A) NO. OF PASSPORT HOLDERS PY (B) UNABRIDGED CERTIFICATES ON CVT ALREADY PRINTED/COLLECTED AT INCEPTION OF PROJECT (C) APCAPTURED AGAINST CVT (MODIFIED) (BACKLOG) PRE-MODIFIED (D) CLOSING BALANCE AS AT 14 May 2015
Mar-13 4 984 1 448 26 098 389 939 551 739
2012 33 688 1 555 26 098 389 939 551 739
2011 40 723 563 26 098 389 939 551 739
2010 47 755 427 26 098 389 939 551 739
2009 54 291 305 26 098 389 939 551 739
2008 60 912 261 26 098 389 939 551 739
2007 45 377 55 26 098 0 551 739
2006 40 801 42 26 098 0 551 739
2005 59 832 34 26 098 0 551 739
2004 69 578 106 26 098 0 551 739
2003 69 447 79 26 098 0 551 739
2002 70 230 83 26 098 0 551 739
2001 73 186 79 26 098 0 551 739
2000 76 580 63 26 098 0 551 739
1999 76 235 123 26 098 0 551 739
1998 78 566 55 26 098 0 551 739
1997 (May Dec) 69 942 7 26 098 0 551 739
1997 (Jan April) 12631 7 26 098 0 551 739
1996 86 387 26 098 0 551 739
  1 071 145 5 288 26 098 389 002
  • Total number of Children born between 1996 and
    2013/03 with passports 1 071 148 (Project
    Population)Total number of children already in
    possession of UBCs (CVT) (PRINTED/COLLECTED)
    5 288Total number of children
    application lodged against CVT (Backlog)
    26 098Total number of children born in 1996
    with passports no longer requiring UBC due age
    18 86 387Total number of children born
    in 1997 (Jan - Apr) with passports no longer
    requiring UBC due age 18 12
    631Pre-modified records (14 May 2015)
    389 002
  • Total number of children in possession of
    passports without UBC 551 739 (Closing
    Balance)

Out of the 1 071 145 project population a total
of 519 406 cases concluded
15
7. ACTIVITY PLAN TO CLEAR BACKLOG
  • There are 9112 outstanding UBC applications for
    children who are 18 years of age and below, who
    have applied for passports (backlog).
  • The current UBC applications is 5674 which is
    within 6 - 8 weeks
  • Prioritizing of UBC applications for below 18
    years. The project team has been set up to clear
    the outstanding UBC will be by end of May 2015.
  • Matched all UBC applications against available
    records in batches
  • More than 14 000 records already been requested
    from records team
  • Increased modification of records norm from 120
    to a minimum of 150 per day
  • Finalisation of outstanding UBC applications and
    be ready for issuance on or before 01 June 2015

16
8. PROJECTION
OUTSTANDING (as at 14 May 2015) 551 739 Norm
300 pre-modifications per day per official
Officials (Pre-modification) 33Weeks until
implementation 3Projected production for
the month of May 198 000 PROJECTION of
Cases Concluded BY END MAY Production Status as
on 14 May 2015 519 406Projected production
(15 30 May) 99 000Production
Performance against project end May 618
406 Outstanding by end of May (Projection)
452 739 ESTIMATED PROJECT CONCLUSION PHASE 1
(end July 2015)
17
9. PROGRESS ON BIRTH REGISTRATION
  • There has been an increase in the number of
    births registered within 30 days since 2010
  • An increase in the number of birth registration
    is a result of heightened awareness programmes
    aimed at encouraging birth registration within 30
    days

Subject F year 2012/13 2013/14 2014/15
Midyear birth estimates (Stats SA) 1 18 4867 1 196 395 1 207 711
Birth Registration within 30 days (DHA) 602 530 650 682 704 527
18
10. CHALLENGES MITIGATIONS
CHALLENGES MITIGATION

No records/ Missing records Effect F170 (reconstruction of records) an SMS is sent to the client
Non response by client when requested to submit required documents (DHA 24) Reminder / Communication with client
19
11. BENEFITS FOR ACQUIRING UBC
  • Child protection and security (including
    protecting children from child trafficking)
  • Ability to travel with children across RSA
    borders from 01 June 2015
  • Access to government socio-economic benefits
    (social grants)
  • UBC is required for elementary school admission,
    medical aid schemes and estates
  • Other countries need UBC for Permanent Residence
    and Visa applications, etc

20
12. WAY FORWARD
  • The new immigration regulations will be
    implemented from 1 June 2015.
  • Every year the number of requests for UBC will
    decrease as affected minors reach age of
    majority.
  • A Passport Control Instruction was issued that
    parents applying for a passport for their
    child/ren must simultaneously apply for a UBC for
    their child/ren.
  • A Hotline will be put in place to address
    emergency cases.
  • An amount of R10 million has been allocated for
    the digitisation of records project

21
  • Thank you!
  • End
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