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Grant Proposal Writing and Researching

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Title: Grantsmanship 101: Grant Proposal Writing and Researching Author: crhoads Last modified by: PA Department of Education Created Date: 4/5/2007 4:03:15 PM – PowerPoint PPT presentation

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Title: Grant Proposal Writing and Researching


1
Grant Proposal Writing and Researching
  • Cindy Rhoads
  • Regional Coordinator
  • Division of Federal Programs

2
Worship Goal
  • Examine the essential components of grant writing
    and learn how to produce a grant proposal and
    message that is clear and compelling.
  • Explore the basis for grant research and learn
    how to evaluate grants.

3
Agenda
  • Grant Research Where to Find Data
  • Essential Components of Grant Writing
  • Practice Grant Writing Strategies
  • Review Sample Grants

4
Types of Grants
  • Formula
  • Recipients determined by criteria established by
    the awarding agency
  • Allocations are calculated based on a formula
    usually defined in legislation
  • Plan required on how funds will be used
  • Competitive
  • Awarding agency determines who is eligible to
    apply
  • Plans are written and evaluated by a panel of
    reviewers.

5
Sources for Grants
  • Federal Government
  • United States Department of Education
  • http//www.ed.gov/news/fedregister/announce/2007-
    1.html
  • Federal Register
  • http//www.gpoaccess.gov/fr/index.html
  • State
  • State Agencies
  • http//www.state.pa.us
  • PA Bulletin
  • http//www.pabulletin.com/search.asp
  • Foundation/Private Organizations
  • Corporate

6
Which one to pick??
  • BEFORE YOU APPLY FOR ANY GRANT
  • Know the Mission of Your Organization
  • Know the Programs You Administer
  • Know the Clients You Serve
  • Review Grant Guidelines
  • Make sure that your idea precisely matches the
    grantors criteria.

7
Method of Application
  • How do you need to apply for the grant?
  • Online?
  • Obtain Access to the System
  • Review through the system to ensure that you
    understand how it works.
  • Paper?
  • Review space limitations and requirements

8
Preparing Grant Proposal
  • Grants are generally comprised of these sections
  • Abstract
  • Needs Assessment
  • Project Goals
  • Implementation Plan
  • Evaluation Plan
  • Budget
  • Additional sections may be added to gain
    additional information on the particular grants
    focus.

9
Abstract
  • Brief overview of the entire project.
  • First thing the grant reader reads (and scores).
  • Summarizes information from the needs
    assessments, goals, activities, evaluation and
    management plan.
  • Therefore, from a GRANT WRITERS perspective, it
    should be written LAST!

10
Needs Assessment
  • Systematic review of information collected by a
    variety of sources, analyzed to determine
    strengths and weaknesses and prioritized for
    action.
  • Beware of Backwards Engineering
  • Foundation of your proposal.
  • Data, data, data!
  • Multiple data sources
  • Easily Measurable Quantitative (test scores,
    absentee rates, etc.)
  • Qualitative data (surveys, interviews, focus
    groups)

11
Where to find existing data
  • PDE
  • BIS/Division of Data Services
  • Enrollment
  • Attendance
  • eGrant System
  • Other Program Offices
  • Food/Nutrition
  • Nonpublic School Services, etc.
  • For Student Achievement Data
  • School Improvement Status www.paayp.com
  • Standard and Poors
  • Bureau of Assessment and Accountability

12
Where to find existing data
  • State Level Data
  • NCES (National Center for Education Statistics)
  • www.nces.ed.gov
  • Comparison data
  • Demographic data for schools and districts in PA
  • Bureau of Census
  • Poverty Data

13
State Library Data Resources
  • Kathy Hale, Outreach Services Supervisor, State
    Library

14
Project Goals
  • States exactly what the project intends to
    accomplish.
  • All goals must address problems identified in the
    needs assessment.
  • Not all problems (prioritize)
  • A well stated goal will
  • Specify the problem to be addressed (needs
    assessment)
  • Be easily measured and demonstrate clear
    achievement.
  • Specify the target population.
  • Reference local data or standards (not national
    statistics).
  • Be specific in its time frame but long term in
    scope
  • Have a realistic and achievable end.

15
Project Goals (Contd)
  • Example of a good goal statement
  • By the year 2009, 70 of 8th graders in the three
    participating schools, who scored at Below Basic
    and Basic on the 6th grade PSSA Reading and Math
    test, will achieve scores at the Proficient and
    Advanced levels on the 8th grade PSSA.
  • Objectives/Benchmarks
  • Specific and measurable means to achieve each
    goal.
  • Short term goals should be achievable by the end
    of the grant period.
  • Long Term goals should have benchmarks set for
    the end of each year or designated phase of the
    project to make sure everything is on track to
    meet the goal by the target timeframe.

16
Project Goals (Contd)
  • Example of an objective/benchmark statement
  • By the end of 2007-08, 35 of 7th graders in
    participating middle schools who scored at basic
    or below basic on the 6thgrade PSSA in Reading
    and/or Math will score at proficient or advanced
    on the 7th Grade PSSA.
  • Milestones
  • Checkpoints that measure periodic progress toward
    meeting the benchmarks

17
Implementation Plan
  • Details what it is the project will do to
    accomplish the stated goals. Describes
    strategies and activities the project will
    employ.
  • Implementation Plan will relate to the goals.
  • Strategies are broad approaches (methods,
    procedures, techniques) and should be research
    based to show evidence of effectiveness in
    similar situations.
  • Every goal should have at least one strategy
    associated with it.
  • Examples of strategies include professional
    development, after-school programs, mentoring,
    parent nights, etc.

18
Implementation Plan (Contd)
  • Activities are specific steps taken to
    accomplish the goals.
  • Activities happen on specific dates and involve
    direct services to clients.
  • If after school tutoring is a strategy, the
    days/times it is offered each week is an activity
    to support it.
  • Actions that are not activities specifically
    related to a strategy should be included in the
    Management Plan instead
  • Purchasing Equipment
  • Hiring Staff
  • Developing Curriculum
  • Holding Meetings

19
Evaluation Plan
  • Required to demonstrate project effectiveness.
  • Answers the question How do I know if this
    project is successful?
  • Most Projects require Ongoing and Final
    Evaluations
  • Good Evaluations Plans should include
  • Quantitative Data (test scores, attendance rates,
    etc.)
  • Qualitative Data (surveys, opinions, etc.
  • Use your needs assessment as your baseline
    whenever possible.
  • Use the same methods of evaluation established in
    your needs assessment to evaluate your project
    effectiveness.

20
Management Plan
  • Describes, schedules and assigns responsibilities
    for all actions necessary to carry out and
    support the implementation and evaluation plans.
  • Who is responsible for what by when?
  • Cover the entire grant period
  • Include letters of commitment from partners
  • Include statements of what the partners will
    commit to in their letters.

21
Things to consider when developing a Management
Plan
  • Will you need additional staff to carry out the
    proposal?
  • Will you need contracts approved and in place in
    order to conduct evaluations?
  • Allow processing time
  • What data will the grantor require to be
    submitted for the project?
  • Surveys
  • Data collection systems, etc.

22
Budget
  • Should tell the same story as the narrative.
  • Dont put anything in the budget that isnt
    mentioned in the narrative.
  • Dont put anything in the narrative that isnt
    mentioned in the budget.

23
Peer Review Process
  • Best way to become a better grant writer is to be
    a grant reader.
  • Opportunities
  • PDE (Classrooms for the Future, Governors
    Schools, School Improvement, etc.)
  • USDE (Small Learning Communities)
  • Mock Peer Review Process

24
Mock Peer Review Process
  • 2 Proposals from a former EETT Grant Competition
  • Scoring Rubric
  • Each reader will read and score two grants.
  • Use Peer Review Handbook for assistance.
  • Discussion

25
Grant Overview
  • Title II.D (Enhancing Education Through
    Technology) Grants
  • 18 million Available
  • 203 grants submitted requesting 76 million
  • Purpose of grant is to help eligible LEAs obtain
    and to implement technology and infrastructure to
    help student achievement.
  • Hardware
  • Software
  • Infrastructure (wiring, internet access, etc.)
  • 25 of grant must be used for professional
    development for teachers.
  • Eligible LEAs
  • High Poverty/High Technology Need

26
Process
  • Read Grants
  • Using Rubric score each grant to the best of
    your ability.
  • Do you recommend this grant for funding?

27
Questions???
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