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DEVELOPING EFFECTIVE SAFETY MEETINGS

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developing effective safety meetings presented by orm loss prevention unit why conduct safety meetings? orm requirement purpose of meetings promote safety awareness ... – PowerPoint PPT presentation

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Title: DEVELOPING EFFECTIVE SAFETY MEETINGS


1
DEVELOPING EFFECTIVE SAFETY MEETINGS
  • PRESENTED
  • BY
  • ORM
  • Loss Prevention Unit

2
WHY CONDUCT SAFETY MEETINGS?
  • ORM REQUIREMENT

3
PURPOSE OF MEETINGS
  • PROMOTE SAFETY AWARENESS
  • MOTIVATION OF EMPLOYEES
  • SHARING OF IDEAS SUGGESTIONS
  • DISCUSSION OF SAFETY STANDARDS
  • ESTABLISH COMMUNICATION
  • DEMONSTRATES MANAGEMENTS CONCERN FOR SAFETY

4
WRITTEN PROCEDURES
  • Written procedures should be included in the
    safety manual.
  • Indicate responsibilities
  • Indicate frequency
  • Class A at least monthly
  • Class B at least quarterly

5
SAFETY MEETING OBJECTIVE
  • Change unsafe acts and/or unsafe conditions
  • Provide information
  • Introduce new materials, machines, or processes
  • Report of past injury experience.
  • To conduct policy orientation

6
TYPES OF MEETINGS
  • Informal discussions
  • E-Mail with return receipt
  • Formal presentations w/QA

7
Meeting Presenters
  • Employee
  • Supervisor
  • Department Head
  • Safety and Health coordinator
  • Outside speaker

8
Meeting vs Training?
  • Safety meeting
  • Excludes NO employee or group
  • Applies to ALL attendees
  • Educational
  • Provides information
  • Safety Training
  • Focuses on skills development-- how-to-do a
    task
  • Task-specific
  • Usually performance-based
  • All P-B training is measurable or observable

9
SAFETY MEETING REFERENCES
  • ORM Video Library
  • Public Libraries
  • Internet
  • Newsletters
  • Outside speakers

10
SAFETY MEETING TOPICS
  • Recent accidents ( high frequency)
  • High Risk Jobs
  • New machinery or processes
  • Observed unsafe acts by employees
  • Motivational subjects

11
MORE POSSIBLE TOPICS
  • BBP
  • Sexual Harassment
  • Drug Free Workplace/Substance Abuse

12
AUDIT REQUIREMENT
  • Safety rules must be reviewed annually during
    safety meetings.

13
PLANNING THE MEETING
  • Lecture
  • Discussion
  • Reports
  • Demonstration
  • Visual-aids
  • Time Date
  • Main Topic (One)
  • Video

14
TIP!
  • Avoid scheduling a meeting on Monday morning or
    Friday afternoon.

15
ATTENDANCE
  • Strive for 100
  • Mandate attendance from all employees
  • Management should attend all meetings
  • Any meeting under 75 attendance will not count
    toward the audit
  • Department/Agency head shall attend 100 of
    meetings

16
Attendance Continued
  • For absent employees
  • Forward relevant information
  • Opportunity to discuss topic/ask questions
  • Sign for attendance

17
DOCUMENTATION OF MEETING
  • Should include
  • Date
  • Topic(s)
  • Attending employees original signatures
  • Instructors name and signature
  • Teaching aids used
  • Total of employees on staff
  • Total of employees attended

18
Sample Safety Meeting Report www.doa.louisiana.g
ov/orm

19
(No Transcript)
20
QUESTIONING
  • Purpose of questions - encourage group
    participation
  • Types of Questions
  • Direct - focus attention on a specific area
  • Reflective - meanings of the speaker for
    understanding
  • Open - to the group but no one in particular

21
Suggestions for Questioning
  • Challenge the group
  • Questions should be clear and concise
  • Concentrate on one idea
  • Avoid repetition
  • Allow only one response at a time
  • Commend good answers

22
Closing the meeting
  • Summarize important points and ideas
  • Be receptive to suggestions
  • Close

23
  • QUESTIONS???

24
THANKS FOR ATTENDING ORMS CONDUCTING EFFECTIVE
SAFETY MEETINGS PROGRAM
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