Administrative sources used in the field of SBR in Slovenia

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Administrative sources used in the field of SBR
in Slovenia

• Aleksandra Lešnjek

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Content of the presentation

• History of setting up and using administrative
  registers
• Cooperation with administration
• Examples of good practice
• Todays used main sources in SBR

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History of setting up and using administrative
registers
AJPES

• Ministry of the Interior

SBR 2003/ 04
SORS
Business Register
POPULATION
1998
2002
1971
1976
INTRASTAT 2003
FARM. REG. 2003
1995
TERRITORY
Enterprise Groups 2007
1971
Ministry of the Environment and Spatial Planning
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National Statistics act (1995)

• For the purpose of rational implementation of the
  national statistics enables Statistical Office
  (SORS) to use identifiable individual data from
  various administative data collections (of public
  and private sectors) free of charge
• SORS can link administrative data collections by
  data collected by surveys in order to keep and
  maintaine its own statistical registers
• Data from statistical registers may be used for
  statistical purposes only (disseminated in
  agregated form)
• In practice SORS makes contracts with all
  relevant institutions for receiving data in the
  prescribed e-form

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• Cooperation with administration

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Statistical Advisory Committees (1)

• Established as professional methodological
  advisory bodies with a long tradition
• Set up for individual fields of national
  statistics (currently 25)
• 340 outside members and 95 SORS members
• Members are appointed by the heads of
  institutions upon SORSs proposal
• Their work had significant impact on the
  development of national statistics at expert
  level and in co-operation of institutions to
  provide quality statistics

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Statistical Advisory Committees (2)

• Main tasks
• To exchange knowledge about sources and
  methodological solutions in implementing surveys
• To discuss statistical programme
• To propose rationalisation of national statistics
• To discuss classifications
• To discuss questions and initiatives of data
  providers and data users

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Statistical Advisory Committee for
administrative sources

• Focuses on the field of collecting, using and
  harmonising data from administrative sources for
  statistical needs an purposes
• Monitor the development and content of
  administrative sources
• Monitor legislation and good practices in the
  area of adm. sources
• Members are representatives of various
  institutions representing primary keepers of adm.
  registers (AJPES, ministries, chambers, Pension
  and Disability Insurace Institute, Health
  Insurance Institute, Bank of Slovenia, Court
  Register etc.)
• Meetings 1-2 times/year

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Working group for business register purposes

• Cooperation with the Agency of the Public Legal
  Records and Related Services (AJPES) which is in
  charge of keeping the Adm. Business Register
  (ABR)
• Issues regarding the introduction of Nace Rev. 2
  in ABR and SBR
• Issues of keeping and maintaining the ABR
• Development of structural survey for ABR
• Other important contents related to ABR
• Group meets several times / year

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Other WG

• WG for main activity code in ABR (SORS-AJPES)
• WG for institutional sector code in ABR (SORS,
  AJPES, Ministry for Finance and National Bank)

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Cooperation with AJPES in the field of Nace
Rev.2 (1)

• Automatic reclassification 61, survey 39
• Methodology for the e-survey, WG
• Designing e-questionnaire, WG
• Programming the e-questionnaire, AJPES
• Realization of e-survey, data editing and dealing
  with non-respondents, AJPES

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Cooperation with AJPES in the field of Nace
Rev.2 (2)

• The final response rate for the survey was 70
• Non-respondents (mainly micro enterprises) were
  reclassified on the basis of provisional
  conversion matrix prepared by SORS or availably
  administrative data
• Data were forwarded from AJPES to SORS weekly
• AJPES sent units the Notification on
  reclassification at the beginning of 2008 with
  the opportunity for enterprises to object to the
  reclassification of their main activity code in
  ABR
• Benefit for both institutions and all users of
  ABR and specially for enterprises that recive
  when necessary only one questionnaire for Nace
  Rev. 2.

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Plans for cooperation with AJPES in the future
LU (1)

• The needs for regional data are more and more
  important
• To provide quality regional statistics the
  sufficient coverage of local units is required in
  ABR
• The number of registered local units in ABR is
  decreasing
• Administrative burden
• Strict administrative procedures

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Plans for cooperation with AJPES in the future
LU (2)

• SORS and AJPES agreed that radical changes in the
  area of the coverage of local units in ABR are
  needed
• Amendment of the Act on Business Register is
  planned
• The WG is preparing the amendments and also a
  content of a new yearly structural ABR
  questionnaire that will increase the quality of
  the important variables keept in the ABR

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• Main administrative sources used in the field of
  SBR

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Administrative Business register(ABR)

• Set up by SORS in 1976, since 2002 keept by
  AJPES
• Central data base on all registered legal units
  in Slovenia up dated daily as an OLTP database
• Units legal units, local units of domestic
  business entities (LKAU level), affiliates of
  foreign business entities
• All sections of NACE (exept family farms)
• Assignes a unique ID as a linking element in adm.
  files
• Assignes the main activity code and institutional
  sector code
• Legal base Act on the Business Register
• Used for administrative, statistical, commercial
  etc. purposes
• Data is public available

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Sources for ABR
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Annual accounts

• In accordance by laws certain kind of legal units
  (75) are obliged to submit annual accounts to
  AJPES yearly in e-form for public viewing and
  statistics requirements
• AJPES processes and disseminates the data
• Data for companies and sole proprietors are
  provided on the AJPES website on the basis of the
  Companies Law

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Court register

• Is keept by the Supreme Court
• The legislation stipulates that all legal persons
  must be registered in the Court Register - data
  are daily transfered to ABR
• By entry into the court register, companies
  obtain the status of legal persons
• Beside the ordinary variables, it comprises the
  structure of ownership for all legal persons that
  are subject of entry in the register and
  information of demografic events like take-overs,
  mergers etc.
• It is a source of data for enterprise groups for
  identifying parent companies of Slovenian limited
  liability companies (based on ownership shares
  of parent companies in daughter companies)
  non-residents legal and natural persons included

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Register of dematerialised securities (1)

• Central Securities Clearing Corporation was
  established by law regulating the securities
  market for performing the services of
  calculation, equalisation and providing payment
  on the basis of securities transactions on
  organised sequrities market
• Is the first and only institution in Slovenia to
  provide central securities custody services,
  clearance and settlement of securities
  transactions and maintenance of the central
  registry of holders of dematerialised securities
  in the Republic of Slovenia
• Keep the data on securities in the central IT
  data base (daily updated)
• It is a source of data for identifying parent
  companies of Slovenian joint stock companies
  (based on ownership shares of parent companies in
  daughter companies) non-residents legal and
  natural persons included

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Register of dematerialised securities (2)

• Data on Slovenian joint stock companies (jsc)
• Data on the number and types of issued jscs
  shares
• Name, address on holders of the shares (legal
  units
• and natural persons, residents and
  non-residents)
• Data on the number and types of holders shares
• Data on holders country of residence (ISO
  Standard)
• Information if the jsc quoted on the organised
  sequrities market

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Conclusion

• In the past SORS put a lot of efort in developing
  main administrative registers and maked them
  operational
• Now SORS turned from the keeper of administrative
  sources to the user and keeping the role of
  co-ordinator that uses them with the possibility
  to rationalise and improve the national
  statistics
• Demand for statistical information is increasing,
  it is important to manage the reporting burden
  of enterprises by activating administrative
  sources
• To activate adm. sources it is not always a
  simple task but with persistant co-operation
  positive results are inevitable