2010 Tenure and Promotion Workshop Policy and Procedures Overview - PowerPoint PPT Presentation

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2010 Tenure and Promotion Workshop Policy and Procedures Overview

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Title: 2010 Tenure and Promotion Workshop Policy and Procedures Overview


1
2010Tenure and Promotion WorkshopPolicy and
Procedures Overview
2
Agenda
  • Formal Review of Packets
  • Preparing your Tenure and Promotion Packet
  • Definitions
  • Time in Rank
  • Criteria
  • Process Timeline
  • Tenure Progress Assessment
  • Voting

3
What is Tenure?
  • End of the probationary period
  • Qualified right to continuous employment
  • Available to qualifying faculty
  • Subject to certain requirements initially and
    throughout employment
  • Requires distinction in at least two areas

4
What is Promotion?
  • Promotion is the official conferring of
    faculty-ranked titles
  • State faculty titles
  • Assistant Professor
  • Associate Professor
  • Professor
  • Recognizes distinguished performance

5
Non-tenure Track Promotion
  • Criteria for promotion is relevant to the
    performance of the work that the faculty member
    has been assigned

6
Non-tenure Track Promotion
  • The same promotion procedures are followed as
    tenure track
  • Exception Final promotion decision made by
    Senior Vice President for
  • Assistant In series
  • Courtesy faculty

7
Time in Rank
  • Tenure Nominated by sixth academic year of
    full-time service or when ready
  • Promotion Generally, five or six years of work
    minimum for promotion to next rank

8
Criteria
  • Quality of scholarship -- teaching, research,
    extension
  • Research or other creative activities
  • Distinction in your program areas
  • Effective working relationships with clientele
    and colleagues
  • Above average performance appraisals

9
Process Timeline
  • Spring IFAS workshops
  • Late Summer Unit deadlines for submission,
    voting, external review
  • Mid-August One copy due to IFAS Human Resources
  • Mid-September Packets due in IFAS Office of
    Human Resources
  • Early November IFAS T/PS/P Committee and IFAS
    deans review

10
Process Timeline continued
  • Mid December Final copies are due to IFAS HR
  • December IFAS Deans make recommendation to
    President
  • January to March UF Academic Personnel Board
    review
  • April / May Presidents review and
    recommendation to Board of Trustees for tenure

11
Process Timeline continued
  • May Candidates notified of status
  • July 1 Tenure effective
  • July 1 Promotions effective, but has varied

12
Voting Process for Units
  • Tenure and Promotion votes are separate
  • Tenure
  • tenured faculty in the tenure department vote
  • tenured faculty at the research center vote,
    regardless of discipline, but only once (with the
    tenure department)

13
Voting Process for Units
  • Promotion
  • faculty at a higher rank in the tenure department
    vote
  • faculty at the research center at a higher rank
    vote, regardless of discipline, but only once
    (with the tenure department)

14
Unit Voting Process Departments Research Centers
  • Although the final tally of votes is public,
    individual votes must be kept confidential
  • Votes are based on information in the packet

15
IFAS Review of Packets
  • IFAS T/PS/P committee reviews all packets
  • 12 members at the Professor or Agent IV level
  • Representative of state and county faculty
  • Six are elected by IFAS faculty
  • Six are appointed by the Senior Vice President
  • Serves in fact-finding, consultative role to the
    IFAS deans
  • Complete an individual assessment included on the
    nominee cover sheet
  • Confidential discussion

16
Review of Packets
  • Deans review, determine support, and prepare
    letter
  • All packets forwarded to University
    Administration unless withdrawn by the applicant
    in writing
  • UF Academic Personnel Review Board reviews IFAS
    has one representative

17
Review of Packets
  • Academic Personnel Board provides assessment to
    the President
  • Promotions -- President makes final decision
    except Assistant In series
  • Tenure -- Board of Trustees makes final decision
    based on Presidents recommendation

18
Feedback to candidate
  • Department / Center vote
  • Unit leader support / letter
  • IFAS committee individual assessment
  • Dean support / letter

19
What Happens if Tenure is Not Supported
  • If tenure is not supported by either the Deans or
    the Academic Personnel Board
  • Candidates not at the end of the probationary
    period may withdraw the packet and resubmit when
    appropriate.
  • Candidates at the end of the probationary period
    may withdraw the packet and resign or allow the
    packet to be forwarded.

20
What Happens if Tenure is Not Supported
  • If tenure is not supported by the President, a
    letter of non-renewal is issued by IFAS
  • Candidate may choose to withdraw the tenure
    packet at any time prior to the Presidents
    decision

21
Promotion
  • If you have been granted tenure, you may withdraw
    your promotion packet any time in the process.

22
Third-Year Progress Assessment
  • Third academic year
  • Assess progress towards tenure
  • Participation is required

23
UF Regulations
  • Related to Tenure, Permanent Status and
    Promotion
  • 6C1-7.025
  • 6C1-6.009
  • 6C1-7.019
  • On the web at http//regulations.ufl.edu/

24
Unit Deadlines
  • Department and Center deadlines are different
    (earlier) than IFAS HR deadlines
  • Check with your unit leader(s) to make sure you
    are on time

25
Follow-up and Feedback
  • IFAS Human Resources is responsible for the
    T/PS/P process. Contact us with procedural
    questions.
  • Questions regarding unit timelines, content,
    criteria, etc. contact your Chair/Director
  • Candidates are notified of packet status at key
    stages
  • IFAS Human Resources website - http//personnel.if
    as.ufl.edu/

26
The Packet
  • The packet is your means of presenting
    accomplishments for Tenure/Promotion
    consideration
  • Review the Provosts Memo when distributed

27
  • Questions?

28
The Packet
  • Preparing the packet

29
Extension Program Section
30
Expectations
  • Excellence in teaching
  • Innovation
  • Engagement
  • Scholarship
  • Funding
  • Documented impact

31
  • Programs
  • Quality
  • Impact

32
Why
  • If you have an extension assignment, it is a
    major component of your job
  • You will not receive tenure or promotion without
    sufficient documentation
  • Must show excellence

33
Job Duties
  • This description should delineate the major areas
    of your assignment
  • Provide a percentage breakdown of each
  • Address each area of your assignment in the same
    order listed at the front of the packet
  • Organize this section to be as easy as possible
    for the reader

34
What is an Extension Program?
  • Each description of your program(s) should
    contain
  • Program title
  • Situation statement
  • Program objectives
  • Educational methods
  • Program accomplishments/impacts

35
Section 1 - Program Title
  • Example Improving the Quality of Beef Cattle
    and Forage
  • Example Improving Nutrition of Senior
    Citizens
  • Example Improving Water Quality A Watershed
    Approach
  • Be as descriptive as possible - dont just state
    Beef or Foods and Nutrition

36
Section 2 - Situation
  • This should be a succinct overview of the program
    rationale.
  • Answers the questions Why is this important?,
    Who is the intended audience? and What is
    intended outcome/impact?
  • Written with the intention of helping non-IFAS
    folks understand.

37
Section 3 - Program Objectives
  • Succinct statements of the major intended outcome
    of the program.
  • Measurable
  • Can be change in practices, knowledge, economic
    status, etc.
  • Should be an obvious link with the situation
    statement.

38
Section 4 - Educational Methods
  • Delineate the nature and extent of the
    educational methods
  • Sequential
  • Examples number and type of meetings,
    newsletters developed, demonstrations held, etc.

39
Section 4 - Educational Methods (continued)
  • Summarize information from other parts of the
    packet as follows
  • Related work reported in other sections
    (2000-2006)
  • Creative Works (15)
  • Refereed Journal Articles (2)
  • Newspaper articles (25)
  • Extension Publications in EDIS (12)
  • Extension Presentations (14)
  • Field Days (4)
  • Seminars and Workshops (15)
  • Grants and Contracts (50,000)
  • In-service training for agents (3)

40
Section 5 Accomplishments / Impacts
  • Quantifiable and clear
  • Results
  • Number of people
  • Number satisfied
  • Knowledge increase
  • Practices adopted
  • Change in status
  • economic
  • social
  • environmental
  • Explain scholarly effect
  • Should answer the question so what?

41
Other Programmatic Efforts
  • State significant program activities that do not
    fit within the listed job duties

42
  • Questions about the Extension section?

43
  • Preparing the rest of the packet

44
Need Help? Please contact us!
  • Unit Leader
  • Mentoring Committee
  • Program Leader
  • IFAS Office of Human Resources
  • Susan Hudson
  • Mary Anne Morgan
  • 352/392-4777
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