Information Systems Unit 3

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Information Systems Unit 3
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What is Data?

• On its own, it is random unprocessed facts that
  have little or no value until they have undergone
  some sort of processing activity.
• Data Processing
  Information

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Examples of Random Data

• Date 15/01/2020
• Customer number DY2389/OOPPS
• Student registration NC89900000000STG
• Booking Reference AAA456TT07
• Relates to what?

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• A string of numbers and/or letters is meaningless
  on its own.
• In order for us to make any sense of it
  additional data needs to be present.

Student Number Student Name
CS10037900 Jane Herring
PJ100379001 Mohammed Khan
JH100379002 David Hampshire
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What is information?

• Information is a set of meaningful data that is
  of use to somebody.
• Information is transmitted every second of every
  day, and it is the infrastructure to every
  organisation.
• If we could not transmit information, nothing in
  the world would be achieved how would we know
  what people and systems want, how they want it
  and in what quantity?

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• How is information expressed?
• Verbal
• Physical
• Visual
• How is information transmitted?
• speech, sound
• graphics, pictures
• body language, writing
• sign language.

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Information in Organisations

• Information is pivotal to any organisation
  without it, a business cannot survive.
• Information is used for many different purposes,
  such as negotiating contracts, delegating day to
  day tasks, advising colleagues and instructing
  third parties on stock requirements or
  deliveries.

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Purpose of Information

• Operational support monitoring and controlling
  activity, analysis, identifying patterns and
  trends.
• Decision making (operational, tactical,
  strategic)
• Commercial advantage

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• Generic and Specialist Information.
• Generic information is common to any organisation
  and the organisational need.

Financial
Despatch / Delivery
ICT
Generic
Operations
Personnel
Sales
Administrative
Marketing
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• Specialist information is exclusive to the
  organisation or the organisation type.
• For example the information required by a bank
  would be different to that required by a retail
  organisation.

Organisation type Generic department Generic information Specialist information
Bank
Game station
Further education College
Leisure centre
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Task Sheet 1

• In pairs investigate and find three examples of
  specialist
• information for the following
• A school/college,
• A cinema
• A restaurant
• Using the following headings
• Marketing
• Financial
• Administrative
• Write a short summary stating why specialist
  information is important to each organisation.