?? ?? e-Procurement??? ( ?? Manual )

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3. Bidding
Materials
Screen Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description View Bid Running Status Screen Description View Bid Running Status Screen Processes and functionalities Processes and functionalities
Click BIDDING on first page Clicking Bid running status will display the list of bids being underway
? Special notes ? Special notes
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Screen Description Display bidding list (bids participated by logged-in suppliers only will be displayed bids of other suppliers will not be displayed) Clicking bid No. will display detailed bid information and it will allow submitting a quote Screen Description Display bidding list (bids participated by logged-in suppliers only will be displayed bids of other suppliers will not be displayed) Clicking bid No. will display detailed bid information and it will allow submitting a quote
Case name Name of a bid clicking it will display detailed bid information and will allow quote submission
Bid beginning date Date when bidding will begin
Day and hour for bid closing Bid end day after the bid closing hour, quotes cannot be submitted
RFQ No. RFQ number (RFQ Request For Quotation)
Bid No. Number of a bid When bidding is done in a Round format, put Round number after the bid number e.g., Q10080020-1 (1 Round), Q10080020-2 (2 Round)
Bidding method Display bidding method Sealed bidding Compare supplier quote prices and determine a successful bidder Bid continues until the target price is reached Negotiation Bidding is done through negotiations
Unit price entry method Method with which successful bidder is determined Total amount system Based on the total amount, supplier that presented lowest price will be determined as final bidder Item by Item Supplier that presented lowest price by item will be determined as final bidder
Status Show bidding status - Scheduled bidding has not begun yet detailed bidding information can be checked In Progress bidding is in progress quotes can be submitted Completed bidding deadline has passed and buyer has not decided successful/failed bid Contract awarded (or Successful Bid) bidding deadline has passed and buyer awarded a contract Bidding failed bidding deadline has passed and buyer turned down bids Emergency Suspension buyer suspended bid submission Simple Estimation buyer launches a bid to estimate item price supplier can help buyer survey prices by submitting fake quotes Partially Won contract has been awarded to partial items Draw Lots when quote prices are the same, drawing lots can be used to determine a successful bidder when this appears, it will be settled by lots
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3. Bidding
Materials
Screen Bidding Detail (Scheduled) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Search Bidding Status Description Search Bidding Status Processes and functionalities Processes and functionalities
Click BIDDING on first page Clicking Bid running status will display list of bids being submitted
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Screen Description Can check detailed information about bidding method, bidding conditions, bidding time and purchase item set by buyer If buyer required bidding participation application, suppliers must fill out application form to participate in bidding If buyer required non-disclosure agreement, suppliers must sign non-disclosure agreement to participate in bidding Suppliers must sign bidding notice form to fill out tender document Screen Description Can check detailed information about bidding method, bidding conditions, bidding time and purchase item set by buyer If buyer required bidding participation application, suppliers must fill out application form to participate in bidding If buyer required non-disclosure agreement, suppliers must sign non-disclosure agreement to participate in bidding Suppliers must sign bidding notice form to fill out tender document
Bidding method Display bidding method Sealed bidding Compare supplier quotes to award a bid. If it does not reach buyers target price, bidding starts again Negotiation Bidding is done through negotiations
Bid types Bid type that determines whom to award a contract Total amount system Based on the total amount, supplier that presented lowest price will be determined as final bidder Item by Item Supplier that presented lowest price by item will be determined as final bidder
Longest round Number of rounds that can be run longest buyer fails a bid and receives quotes again in the next round and determines whom to award a contract (number of most rounds that can be run at this point)
Cut Off Number of suppliers that will be dropped when the next round is up
Closing day and hour for bidding (Date and time when bid participation application finish) Time and date when bidding participation application closes If buyer required bidding participation application, suppliers must submit bidding participation application form before the deadline if not, participating in bidding will be prohibited
Bid day and hour Bidding start date/time and end date/time
Main currency Base currency that can be used to compare quote prices presented by suppliers
Currencies allowed Currencies that are allowed for suppliers to use when submitting quotes
Added conditions Additional conditions to a bid that buyer set Total cost (price, non-price) purchase (not used) Awarding of multiple bids allowed
Other bidding terms Other terms regarding bidding
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3. Bidding
Materials
Screen Bidding Detail (In Progress) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Tender Creation Screen Description Tender Creation Screen Processes and functionalities Processes and functionalities
Click Case name on Bid running status list Click Prepare bid Read bidding instructions When pressing OK, bid instruction agreement pop-up window will appear Scroll down the agreement and check Agreed and press Confirm to see bid document page - Continued in the next slide
? Special notes ? Special notes
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3. Bidding
Materials
Screen Bidding Detail (In Progress) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Bid Creation Screen Description Bid Creation Screen Processes and functionalities Processes and functionalities
Select a currency Check delivery due date and quantity (move the scroll bar to the right) Insert bid unit price Confirm the bid price (it will be calculated automatically) Click Interim saving to save the bid Click Finalize bidding to save the bid document Continued in the next page
? Special notes bid price is the total of each item (unit price X bid price) ? Special notes bid price is the total of each item (unit price X bid price)
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Screen Description Fill out bid document and click Finalize bidding to submit a bid paper Until the bid closing time, bid document can be modified (even after the bid document is submitted, modification can be done if is before the bid closing time) Bid documents cannot be submitted after the bid closing time Screen Description Fill out bid document and click Finalize bidding to submit a bid paper Until the bid closing time, bid document can be modified (even after the bid document is submitted, modification can be done if is before the bid closing time) Bid documents cannot be submitted after the bid closing time
Bid Price Currency allowed for bidding when the currency is changed, inserted bid unit price will be initialized Bid price will be calculated automatically (inserted unit price X quantity)
Supplier comments Add comments to buyer Use Attach file button to send files to buyer
Due date Delivery due date if buyer set in a way that delivery due date can be changed, supplier can present a due date
Quantity Purchase quantity when buyer set in a way quantity can be changed, supplier can present a quantity
Bid unit price Insert unit price inserted unit price will have a comma every thousand won
Delivery method Delivery method General Courier Service






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3. Bidding
Materials
Screen Bidding Detail (In Progress) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Bid Creation Screen Description Bid Creation Screen Processes and functionalities Processes and functionalities
Click Finalize bidding Sanctioned supplier list will appear click POSCO-Mexico list of suppliers sanctioned for unfair practices After checking the sanctioned supplier list, click The above details are confirmed Continued in the next slide
? Special notes ? Special notes
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POSCO-Mexico
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POSCO-Mexico
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3. Bidding
Materials
Screen Bidding Detail (In Progress) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Bid Creation Screen Description Bid Creation Screen Processes and functionalities Processes and functionalities
Check the sanctioned supplier list and click The above details will be confirmed When a pop-up opens confirming on sanctioned supplier, click Not included Click Participate in bidding after agreeing on the POSCO-Mexico sanction criteria compliance pop-up When bid completion pop-up appears, click OK When normal processing pop-up appears, click OK
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POSCO-Mexico
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POSCO-Mexico
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3. Bidding
Materials
Screen Bidding Detail (In Progress) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Bid Creation Screen Description Bid Creation Screen Processes and functionalities Processes and functionalities
Click OK on It has been duly processed, and processed bid result will appear Bid information and purchase item list can be exported to an excel sheet
? Special notes ? Special notes
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3. Bidding
Materials
Screen Bidding Detail (Contract awarded) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Contract Award Result Description Contract Award Result Processes and functionalities Processes and functionalities
When the bid fails, 2nd Round of bidding begins When a final bidder is determined, clicking a case name will display contract-winning supplier and bid price Clicking Export on Purchase items table will enable bid contents to be downloaded in an excel format
? Special notes details of failed bids will not be accessible ? Special notes details of failed bids will not be accessible
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3. Bidding
Drawing Lots
Screen Bidding Detail (Drawing lots) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Drawing Lots Screen Description Drawing Lots Screen Processes and functionalities Processes and functionalities
Click Bid running status and list of bids will appear Click a bid case name if the Status is Draw Lots Click Drawing lots selection - Continued in the next slide
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3. Bidding
Drawing Lots
Screen Bidding Detail (Drawing lots) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Drawing Lots Screen Description Drawing Lots Screen Processes and functionalities Processes and functionalities
Select a lot in the Drawing selection box and a flash screen will appear Click Check or Confirm Click Register and complete drawing lots setting
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Screen Description When there are more than two suppliers that presented the same bid price, lots drawing will be used to determine the final bidder Suppliers will draw lots at a time buyer set Lots drawing result can be checked after the time buyer set Screen Description When there are more than two suppliers that presented the same bid price, lots drawing will be used to determine the final bidder Suppliers will draw lots at a time buyer set Lots drawing result can be checked after the time buyer set
Bidders/manufacturers Suppliers who need to draw lots
Start Set a time for drawing lots to start for each supplier
Closing Set a time for drawing lots to end for each supplier
Drawing selection A list of lots to select from after selecting a lot, click Check or Confirm After registering, a selected lot will be displayed
Register button Save lots drawing settings and finish








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3. Bidding
Drawing Lots
Screen Bidding Detail (Drawing lots) Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status Menu path BIDDING/Bidding running/Bid running status
Description Drawing Lots Result Screen Description Drawing Lots Result Screen Processes and functionalities Processes and functionalities
Click a case name on the Bid running status list Click View drawing lots results on detailed bidding screen Clicking View drawing lots result will display flash page showing drawing lots result and a successful bidder Click Confirm to accept the result
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3. Bidding
Common
Screen Search bidding history Menu path BIDDING/Query of statistics/Query of bidding participation history Menu path BIDDING/Query of statistics/Query of bidding participation history Menu path BIDDING/Query of statistics/Query of bidding participation history
Description Screen to Search Bidding History of Participated Suppliers Description Screen to Search Bidding History of Participated Suppliers Processes and functionalities Processes and functionalities
Search participated bids and their details Set search terms and click Search - Query subject Contract All/Successful Bid - Bid types Bidding/Negotiation - Query period from to Click Case name to see details of a bid
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3. Bidding
Equipment/Construction
Screen ITB Menu path BIDDING/Bidding running/ITB Menu path BIDDING/Bidding running/ITB Menu path BIDDING/Bidding running/ITB
Description ITB List Screen Description ITB List Screen Processes and functionalities Processes and functionalities
Click ITB menu to move to ITB list screen Click Case name to check for details
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3. Bidding
Equipment/Construction
Screen ITB Menu path BIDDING/Bidding running/ITB Menu path BIDDING/Bidding running/ITB Menu path BIDDING/Bidding running/ITB
Description Detailed ITB Search Screen Description Detailed ITB Search Screen Processes and functionalities Processes and functionalities
Check ITB contents Click Confirm and send Buyer whether or not ITB has been searched/viewed
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Screen Description For facility item purchase, buyer must send ITB before bidding When buyer set specification briefing date and venue, attend the briefing and learn about purchase items Create and submit specifications for purchase items before specification quote submission date Screen Description For facility item purchase, buyer must send ITB before bidding When buyer set specification briefing date and venue, attend the briefing and learn about purchase items Create and submit specifications for purchase items before specification quote submission date
Specification/site briefing Indicate briefing time and venue for purchase items
Quote spec submission day and hour Last day when quote specifications for purchase items need to be submitted
Quote spec submission place Venue where quote specifications for purchase items need to be submitted
Bid scheduled day and hour Date and time when bidding is scheduled to take place
Other terms Messages that buyer want to send to supplier are displayed
Attached file Clicking this button will display a list of files that buyer wants to send to supplier