Developing a Compliant Drug and Alcohol Education Program Presented by Diana Byrnes, Substance Abuse Management Specialist; CUTR - PowerPoint PPT Presentation

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Developing a Compliant Drug and Alcohol Education Program Presented by Diana Byrnes, Substance Abuse Management Specialist; CUTR

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Title: Developing a Compliant Drug and Alcohol Education Program Presented by Diana Byrnes, Substance Abuse Management Specialist; CUTR


1
Developing a Compliant Drug and Alcohol
Education Program Presented by Diana Byrnes,
Substance Abuse Management Specialist CUTR
2
Todays discussion will
  • Outline the three drug and alcohol education and
    training components required under FTA Regulation
    655.14
  • Provide each attendee with suggested training
    materials
  • Provide sample training agendas
  • Provide each attendee with a copy of Clean, Sober
    and Safe employee drug awareness video

3
FTA Regulations
  • FTA Regulation 655.14 requires
  • Education Component- Display and Distribution of
    material
  • Covered Employee Drug Awareness Training
  • Supervisory Training for Reasonable Suspicion
    Referral

4
1. Education Component
5
Education Component
  • 49 CFR Part 655.14 reads
  • The education component shall include the
    display and distribution of informational
    material and community service hot-line telephone
    numbers for employee assistance, to every covered
    employee.

6
Education Component Display
  • Community hot-line numbers for assistance with
    drug and alcohol issues
  • Obtain from local phone book, websites and/or
    your EAP

Included in materials packet
7
Education Component Display
  • Items for Display can include any or all of the
    following
  • Posters
  • Flyers
  • Newspaper clippings
  • Magazine articles
  • Be creative, but be accurate!

8
Education Component Distribution
  • Items for distribution MUST include
  • A copy of your agencys Substance Abuse Policy
  • Items for distribution can include any or all of
    the following
  • Employee Assistance Program brochures
  • Flyers
  • Postcards
  • Magazine and/or newspaper articles books
  • Messages in payroll envelopes
  • Creative messages (candy, wrist bands, etc.)

9
Resources for Display and Distribution Materials
  • Substance Abuse and Mental Health Services
    Administration
  • www.samhsa.gov
  • National Institute on Drug Abuse (NIDA)
  • www.drugabuse.gov
  • National Institutes of Health
  • www.nih.gov
  • Street Drugs (Images, stats, great information)
  • www.streetdrugs.org

10
Resources Continued
  • Drugs and Human Performance Fact Sheet. National
    Highway Traffic Safety Administration (NHTSA)
    www.nhtsa.dot.gov.
  • Driving While You Are Taking Medications.
    National Highway Traffic Safety Administration
    (NHTSA) www.nhtsa.dot.gov.
  • Drug Facts. Office of National Drug Policy
    Control (ONDCP) www.whitehousedrugpolicy.gov.
  • Prevention On-line. National Clearinghouse for
    Alcohol and Drug Information (NCADI)
    www.health.org.

11
Best Practices for Meeting the Education Component
  • Keep material fresh
  • Messages lose impact after only a few months
  • Use a variety of media
  • What attracts one employee may not attract
    another- message delivery methods should be
    varied
  • Include messages in safety meeting
  • Repetition increases effectiveness

12
2. Training for all Covered Employees
13
Training for Covered Employees
  • 49 CFR Part 655.14 reads
  • Covered employees must receive at least 60
    minutes of training on the effects and
    consequences of prohibited drug use on personal
    health, safety, and the work environment, and on
    the signs and symptoms that may indicate
    prohibited drug use.

14
Whos your Trainer?
  • Who is qualified to conduct the training for
    covered employees?
  • Anyone equipped with knowledge about the drug and
    alcohol testing program and access to training
    materials
  • FTA does not require the trainer to obtain or
    hold any certification or educational credentials

15
Suggested Training Materials
  • Substance Abuse Policy specific to your agency
  • Video or other visual media, such as Clean Sober
    and Safe (specific to FTA covered employees)
  • Employee Drug Awareness manual
  • Employee Drug Awareness Assessment Quiz

16
Training Materials
  • Substance Abuse Policy Review
  • Inform employees of the five prohibited drugs
    under the regulation
  • Inform employees that the regulations prohibit
    the use of alcohol 4 hours prior to performing
    safety sensitive duties and at all times while
    performing safety sensitive duties or on call to
    perform safety sensitive duties
  • Inform employees that adherence to the drug and
    alcohol testing program is a condition of their
    employment
  • Inform employees of the test types they are
    subject to
  • Inform employees of System Contacts for further
    questions regarding drug and alcohol

17
Training Materials
  • Clean, Sober and Safe a CUTR produced video,
    approved by FTA and available free of charge

http//www.cutr.usf.edu/byrnessamsite
18
Training Materials
  • National Clearinghouse for Alcohol and Drug
    Information (NCADI)
  • CDs
  • Videos
  • Web-casts
  • PowerPoint presentations

http//ncadi.samhsa.gov
19
Training Materials
  • Employee Drug Awareness Manual
  • Review the manual with employees highlighting the
    effects and consequences of prohibited drug use
    on personal health, safety, and the work
    environment

20
Training Materials
  • Employee Drug Awareness Assessment Quiz
  • Provide employee with a quiet area
  • Review the completed quiz with the employee
    correcting any inaccuracies
  • Return the completed and corrected test to the
    employee

21
Additional Training Topics (not required but
suggested)
  • Urine Collection and Breath Alcohol Testing
    Process
  • Shy bladder or shy lung situations
  • Laboratory process (assure employees of the
    quality and accuracy of the testing- DHHS
    certification)
  • Discuss the MRO interview, as it relates to
    prescription medication
  • Discuss the employees right to split specimen

22
Sample Training Agenda for Covered Employees
1000 a.m. Distribution and oral review of substance abuse policy key points employee documentation of policy receipt
1015 a.m. Distribution of Clean, Sober and Safe Handbook followed by viewing of Clean, Sober and Safe video
1040 a.m. Distribution and review of Employee Drug Awareness Manual
1050 a.m. Distribution of Employee Drug Awareness Assessment Quiz (open book)
1110 a.m. Oral review of assessment quiz
1130 a.m. Collection of sign in sheet adjourn
23
Best Practices for meeting training requirements
  • Exceed the 60 minute minimum
  • Conduct the training as part of the new employee
    orientation
  • Provide varying forms of training media
  • Conduct refresher training annually
  • Foster an Open Door policy to encourage
    employees to seek help if needed

24
3. Training for Supervisors
25
Training Supervisors
  • 49 CFR Part 655.14 reads
  • Supervisors and/or other company officers
    authorized by the employer to make reasonable
    suspicion determinations shall receive at least
    60 minutes of training on the physical,
    behavioral, and performance indicators of
    probable drug use and at least 60 minutes of
    training on the physical, behavioral, speech, and
    performance indicators of probable alcohol
    misuse.

26
Whos your Trainer?
  • Who is qualified to conduct the training for
    covered employees?
  • Anyone equipped with knowledge about the drug and
    alcohol testing program and access to training
    materials
  • FTA does not require the trainer to obtain or
    hold any certification or educational credentials

27
Training Material
  • FTA has produced a video and training manual,
    available via web

http//transit-safety.volpe.dot.gov/safety/datesti
ng/ ReasonableSuspicion.asp
28
Training Materials
  • Photos
  • Web-casts
  • Drug Paraphernalia
  • Role Playing Scenarios
  • Training material available via CUTR website
  • http//www.cutr.usf.edu/byrnessamsite/

29
Additional Training Topics (not required but
suggested)
  • In house protocol to follow when making referrals
  • In house protocol for transporting employees to
    collection sites when referrals are made
  • FTA Post Accident Criteria- Decision and
    Documentation Form
  • Windows for testing
  • How to contact on-site collectors for after hours
    testing
  • In house protocol for supervision of employee
    until testing takes place

30
Sample Agenda for Supervisor Training
1000 Distribute FTA Reasonable Suspicion Workbook View FTA Reasonable Suspicion Video
1200 Question and answer session following FTA Video
1215 Discussion on identifying prohibited drugs and drug paraphernalia (use of props, images, etc.). Distribution and discussion of Analysis of Employee Behavior.
1245 Role play, acting out reasonable suspicion scenarios using FTA documentation form
115 Closing remarks from management. Optional Discussion of Post accident testing procedures and protocols
130 Adjourn
31
Best Practices for Supervisor Training
  • Supplement FTAs material with other media
    images, drug paraphernalia etc.
  • Incorporate role playing, act out scenarios
  • Equip supervisors with a form for documenting the
    reasonable suspicion referral
  • Emphasize the support management is prepared to
    give supervisors in making referrals

32
Conclusion
  • Exceed FTA minimum training requirements
  • Vary the delivery method
  • Send the message often
  • Create an atmosphere that encourages employees to
    seek help if needed
  • Support supervisors

33
Question and Answer Period
34
Thank you for attending!
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