FM Guidance for Design Teams MEFMA Focus Group

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FM Guidance for Design TeamsMEFMA Focus Group
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Team Members

• Neil Blakey
• FM Consultant, Mace Macro
• Stuart Clayton
• Project Manager, Serco Middle East
• Ryan Darnell
• Senior Services Manager, Khidmah
• Brad Robbins
• Director of Services, Khidmah

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Focus Group Goals
To provide an FM Guidance for Design Teams
briefing document to inform design teams, at all
stages of the design construction process, of
the issues they should address to enable
effective and sustainable FM operations to be
undertaken. To identify those recommendations
that are critical to effective operations and
those that are simply beneficial to FM
operations. To be published by MEFMA to the
benefit of members

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Setting the Scene

• Why should and FM be involved in the design
  stages of a development?
• With the increased cost in building operations
  there is a renewed focus on cost reductions with
  Facility Managers at the forefront.
• Many of the operational reductions would be made
  in a more cost effective manner in the design
  stages of a development rather than post
  handover.

Davis Langdon Strategic Consulting Effect on
Whole Life Cycle
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Setting the Scene Current Market

• Developer reluctance due to value vs. cost and
  limited understanding
• Late engagement of FM expertise leading
  operational difficulties
• Issues at Handover too little to late to attempt
  to rectify
• Lack of Life Cycle Consideration or value in cost
• HS risks to operations valued in leasehold
  properties more and more
• Additional operational costs due to lack of
  efficient operational methodologies which now has
  an impact with more educated owners and buyers
  comparing total cost of occupancy
• Sophisticated Developers do this though should
  we outline if this has better placed them in the
  market or the downturn with better products or
  not

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Literature Review

• Developer Project Structures in developed
  countries
• FM Design Activities in Industry guides and
  standards
• Existing FM/Developer Processes

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Project Structure

• From the literature review the Royal Institute
  of British Architects (RIBA) plan of work was
  chosen as most comprehensive and is followed by
  many leading developers.

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Project Structure

• Most organizations follow the RIBA project
  stages A to L

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Project Structure
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Project Structure
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Challenges

• Defining the user/s of the report
• Focus Group members Experience Not Diverse and
  all aligned
• Restrictions on organizations Intellectual
  Property
• Limited strata specific literature for design
  guidelines

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Progress

• The team is developing outline guidance for the
  Design stages
• Appraisal
• Design Brief
• Concept
• Design Development
• Technical Design
• Team is now developing actions for the
  Pre-Construction Stage

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Example of FM Design Guide Considerations

• RIBA STAGE A APPRAISAL
• FM should be involved in Identifying the
  Stakeholders expectations and will consider the
  following from an FM perspective
• Use of the site by the Client
• Site location
• Infrastructure
• Roads, Utilities, Public transport
  infrastructure, What is already in place
• What options are available
• Accessibility
• Restrictions
• Zoning, Industry use, Freezone areas
• Prestige associated with location
• Environmental considerations
• Location
• Client desire e.g LEED/PEARL ratings
• Site Procurement e.g. Leasehold/Freehold
• End user, sale or return, what are the drivers
  e.g. Lifecycle considerations
• Political and regulatory influences e.g.
  Anticipated code changes

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Survey Development

• Why produce a survey?
• Narrow range of experience
• Test our concepts
• The survey is designed to
• Gauge the industry importance placed on FM
  involvement in the design stage
• Gauge level of FM involvement at present in
  projects
• Discover any new processes being utilized in the
  industry
• Develop trends on current review processes
• Determine if special considerations are given to
  Strata developments
• Expand upon our literature review findings.
• The data will be key to determining further the
  audience for the report
• The survey data will be presented in the final
  report

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Survey Content
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Survey Content
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Survey Content
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Project Timeline

• Timeline
• 26th September Focus Group formed
• 3rd of October - Review of Objectives
• 3rd of October to 24th October - Literature
  Review
• 24th October to 1st November - Compile Design
  Review Activities
• 1st November to 14th November Actions for
  Preparation
• 14th November to 30th November Actions for
  Design
• 21st November to 4th December Survey
• 1st December to 21st December Actions for
  Pre-Construction
• 2nd January to 8th January Actions for
  Construction
• 9th January to 15th January Actions for Use
• 15th January to 26th January Draft Report
• 26th January Submit draft to MEFMA Board for
  Review

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Forward Actions

• Collate Surveys and review the implication of the
  survey results
• Review remaining RIBA plan sections F-L
• Review Focus Group structure and seek
  Developer/Project involvement
• Involve additional representatives from Strata
  and Developer backgrounds
• Group is presenting at Arabian Build and
  Construction Expo, taking place from 22 25
  April 2012 with Cityscape

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• Questions?