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CHAPTER%204%20The%20strategic%20Planning%20function%20%20??.??.????%20????????

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Title: CHAPTER%204%20The%20strategic%20Planning%20function%20%20??.??.????%20????????


1
CHAPTER 4The strategic Planning function
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2
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  • 1. Concept or intent to bid

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3
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  1. Feasibility analysis
  2. Decision to proceed or cease
  3. Formation of a bidding body and bid preparation

3/18
4
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  • Establishment of an organisational structure
  • 5.1 The functional organisational structure of a
    festival

4/18
5
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  • Establishment of an organisational structure
  • 5.2 Games organizational structure

5/18
6
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
6/18
7
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  • 6. Strategic plan
  • 6.1 Purpose, vision and mission statements
  • 6.2 Goals and objectives
  • - Economic
  • - Attendance / participation
  • - Quality
  • - Awareness / knowledge / attitudes
  • - Human resources
  • 6.3 Situation analysis
  • 6.4 Identification of strategy options

7/18
8
THE STRATEGIC PLANNING PROCESS AND EVENT
ORGANISATION
  • 6. Strategic plan
  • 6.5 Strategy evaluation and selection
  • 6.5.1 Consistency with mission and objectives
  • 6.5.2 Suitability
  • 6.5.3 Validity
  • 6.5.4 Feasibility of options
  • 6.5.5 Business risk
  • 6.5.6 Attractiveness to stakeholder
  • 6.6 Operational planning
  • 6.6.1 Control systems
  • 6.6.2 Event evaluation, shutdown and reporting
  • 7. Legacy

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9
MANAGEMENT OF EVENTS
  1. Initiation
  2. Planning
  3. Implementation
  4. The event
  5. Shutdown

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10
MANAGEMENT OF EVENTS
  • Knowledge areas
  • 6.1 Scope
  • 6.2 Marketing
  • 6.3 Finance
  • 6.4 The management
  • 6.5 Design
  • 6.6 Risk management
  • 6.7 Procurement
  • 6.8 Human resources
  • 6.9 Stakeholder
  • 6.10 Communication

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MANAGEMENT OF EVENTS
  • Key competencies of a project manager in events
  • 7.1 Develop and work in a team and provide
    leadership
  • 7.2 Successfully define tasks and deliver on
    time and to quality
  • 7.3 Integrete the project plan with
    strategics , marketing and artistic plan of the
    event
  • 7.4 Undertake risk management according to the
    standards of the industry
  • 7.5 Use financial controls, indicators and
    reports effectively
  • 7.6 Develop a procurement plan and manage
    contracts
  • 7.7 demonstrate high level communication
    skills in presentation and public and private
    organisations
  • 7.8 Produce management progress reports for
    senior management and clients, Including project
    closure
  • 7.9 Possess knowledge of the event and similar
    events in the field
  • 7.10 Have the ability to employ and assess
    project software and management systems related
    to events

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12
PROJECT MANAGEMENT TECHNIQUES
  • Project management cascade

1. Defining the project and scope of work 2.
Creating a work breakdown structure
12/18
13
Plans and documents created from the work
breakdown structure ( WBS )
13/18
14
  • Analyzing the resources
  • Identifying tasks and responsibilities
  • Scheduling
  • 5.1 chart

Simplified chart of a small festival
Tasks F S S M T W T F S S M T W T F S S
Clear and prepare site
Generators arrive
Lighting on site
Tents arrive
Stages arrive and set up
Site security
Sound system arrives
14/18
15
5. Scheduling 5.2 network analysis
critical path
15/18
16
6. Responsibilities from document to
deliverables 7. Payback period and return
investment 8. Monitoring the project 8.1
Establishing standards of performance 8.2
Indentifying deviations from standards of
performance 8.3 Correcting deviations 9.
Delegation and self control 10. Quality 11.
Work in progress report
16/18
17
Project evaluation The event plan, archive and
review system
Defining the event
Archiving and review
Document Legend
17/18
18
CHAPTER 4The strategic Planning function- The
End -
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