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PROJECT MANAGEMENT 101

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Title: PROJECT MANAGEMENT 101


1
PROJECT MANAGEMENT 101
Your company name presents
  • Training Course

2
Course contents
  • Overview Module Structure
  • Lesson 1 Introduction to Project Management
  • Lesson 2 Understanding Terminologies
  • Lesson 3 PMBOK Fundamental
  • Lesson 4 Enterprise Project Management

Each lesson includes a list of suggested tasks
and a set of test questions.
3
Overview Module Structure
  • The modules are structured into 4 building blocks
    of knowledge levels. Each module is sub-divided
    into Online Lecture Lesson and Workshop Lesson.
    The 4 building blocks are as follows
  • PM 101 Basic Level
  • PM 102 Intermediate Level (focus is Project
    Team)
  • PM 103 Advance Level (focus is Project Manager)
  • PM 104 Executive Level

4
Course goals
  • By completing all the lesson modules, you would
    reach the following competencies
  • Build a good understanding of the fundamentals of
    Project Management.
  • Build a good understanding of the methodology and
    how it ties into your professional world as a
    stakeholder.
  • Converse and understand conversation in the arena
    of project management.
  • Build a high level of understanding of the
    Enterprise Project Management Solutions.

5
Lesson 1
  • Introduction to Project Management

6
Lesson 1 contents
  • Lesson 1.1 The Finding at First Glance
  • Lesson 1.2 What is a Project?
  • Lesson 1.3 What is Project Management?
  • Lesson 1.4 Change and how it impacts Projects
  • Lesson 1.5 Balancing Four Elements
  • Lesson 1.6 Process Methodology

Each lesson includes a list of suggested tasks
and a set of test questions.
7
The Findings at a Glance
  • KPMG survey demonstrates
  • Boards executives are making increasing
    commitments to achieve business results through
    project outcomes.
  • These commitments are delivered through projects,
    and are often articulated as project benefits to
    a business case.
  • Both compliance performance initiatives drove,
    and continue to drive, increases in project
    activity, budgets and complexity.

8
Reasons Why Projects Fail
  • The Top 10 Reasons Projects Fail
  • Inadequately trained and/or inexperienced project
    managers
  • Failure to set and manage expectations
  • Poor leadership at any and all levels
  • Failure to adequately identify, document and
    track requirements
  • Poor plans and planning processes
  • Poor effort estimation
  • Cultural and ethical misalignment
  • Misalignment between the project team and the
    business or other organization it serves
  • Inadequate or misused methods
  • Inadequate communication, including progress
    tracking and reporting

9
What is a Project?
  • A Project is
  • A temporary endeavor undertaken to create a
    unique product or service.

A StartDate Time
A FinishDate Time
10
What is a Project?
  • A Project is
  • A temporary endeavor undertaken to create a
    unique product or service.

This term means that a project
temporary Has a beginning and an end
endeavor Involves effort, work
to create Has an intention to produce something (project deliverables)
unique One of a kind, rather than a collection of identical items
product Tangible objects, but could include things like computer software, editorial or book
service Might include the establishment of a day-care center, for instance but NOT its daily operations
11
What is Project Management?
  • Project management is the application of
    knowledge, skills, tools and techniques to
    project activities to meet project requirements.
  • PMBOK (Project Management Body of Knowledge as
    defined by the Project Management Institute -
    PMI)
  • The planning, monitoring and control of all
    aspects of the project and the motivation of all
    those involved in it to achieve the project
    objectives on time and to the specified cost,
    quality and performance.
  • PRINCE2 Project Management Methodology

12
What does it mean in simpler terms?
  • A simultaneous management of four basic elements
    of a project that lead to project success

Scope
Time
Budget
Resources/Performance
13
Change how it impacts Project
  • Changes to any one of the basic elements will
    effect at least one other elements

14
Balancing Four Elements
  • In order to execute a project in harmony with the
    four elements, we require a process

15
Process
A process is a set of interrelated actions and
activities that are performed to achieve a
prescribed set of products, results or
services. PMBOK (Project Management Body of
Knowledge as defined by the Project
Management Institute - PMI)
TOOLS TECH
INPUT
OUTPUT
16
Methodology
  • A methodology is a repeatable process with
    project-specific methods, best practices, rules,
    guidelines, templates, checklists, and other
    features for building quality systems that are
    manageable and deliver value to the organization.
    The methodology can be used and reused any number
    of times.
  • Richard Murch (2005), Methodologies in IT
    Comprehension, Selection, Implementation

17
Lesson 1 Question 1
  • A Project is defined as
  • The work that must be done in order to deliver
    the product and/or service.
  • A temporary endeavor undertaken to create a
    unique product or service.
  • The amount of work in labor hours required to
    complete a task.
  • A temporary endeavor undertaken to create a
    repeatable product or service.
  • Answer B

18
Lesson 1 Question 2
  • PRINCE2 defines Project Management as the
    application of knowledge, skills, tools and
    techniques to project activities to meet project
    requirements.
  • Is this true or false?
  • Answer False. This is a definition of PMBOK not
    PRINCE2
  • The planning, monitoring and control of all
    aspects of the project and the motivation of all
    those involved in it to achieve the project
    objectives on time and to the specified cost,
    quality and performance.
  • PRINCE2 Project Management Methodology

19
Lesson 1 Question 3
  • PMBOK means
  • Project Management Body of Knowledge
  • Project Management Book of Knowledge
  • Program Management Body of Knowledge
  • Program Management Book of Knowledge
  • Answer A.

20
Lesson 1 Question 4
  • PMBOK defines a process as a set of interrelated
    actions and activities that are performed to
    achieve a prescribed set of products, results or
    services.
  • Is this true or false?
  • Answer True.

21
Lesson 2
  • Understanding
  • Terminologies

22
Lesson 2 contents
  • Lesson 2.1 Understanding Terminologies
  • Lesson 2.2 Understanding PM Language

Each lesson includes a list of suggested tasks
and a set of test questions.
23
Understanding Terminologies
  • To better understand a methodology, we first must
    understand the language.

24
Understanding Project Management Language
  • Like any other profession, project management has
    a language of its own. Terminologies are like
    vocabulary and we must understand them in order
    to speak the language of project.
  • Project Scope
  • Scope Creep
  • Baseline
  • Milestone
  • Risks
  • Work Breakdown Structure
  • Critical Path
  • Critical Task
  • Constraint
  • Dependencies
  • Lead/Lag Time
  • Slack

25
Lesson 2 Question 1
  • Which is a TRUE statement for a Scope?
  • The work content and products of a project or
    component of a project.
  • Scope is fully described by naming all activities
    performed, the resources consumed and the end
    products which result, including quality
    standards.
  • A statement of scope should be introduced by a
    brief background to the project, or component,
    and the general objective(s).
  • Answer A B.

26
Lesson 2 Question 2
  • What is a Critical Path?
  • The original approved plan plus or minus approved
    scope changes.
  • A sequence in which one task must be completed
    before another task can start.
  • The sequence of tasks that form the longest
    duration of the project that must be completed on
    schedule for the entire project to be completed
    on schedule.
  • Answer C.

27
Lesson 2 Question 3
  • What is a Milestone?
  • A significant event in the project, usually
    completion of a phase or of a major deliverable
    with a 0 day duration.
  • A significant event in the project, usually
    completion of a phase or of a major deliverable
    with a 1 day duration.
  • A significant event in the project, usually
    completion of a phase or of a major deliverable
    with a of completion.
  • Answer A.

28
Lesson 3
  • PMBOK Fundamentals

29
Lesson 3 contents
  • Lesson 3.1 Understanding Roles
  • Lesson 3.2 Understanding Triple Constraint
  • Lesson 3.3 Understanding Processes
  • Lesson 3.4 Understanding Knowledge Areas
  • Lesson 3.5 Understanding Project Plan

Each lesson includes a list of suggested tasks
and a set of test questions.
30
Understanding Roles
Stakeholders
Sponsors
Customer
Co President
Project Manager
Project Team
31
Understanding Triple Constraint
Quality
Time
Cost
Scope
32
Understanding Processes
Initiate authorizes work, defines initial scope
Plan solidifies scope requirements
Execute/Control team performs the work,
measures variance, corrects (controls) as needed
Close formally ends phase or project
Execute
Initiate
Close
Plan
Control
33
Understanding Knowledge Areas
ScopeMgt
TimeMgt
IntegrationMgt
ProcurementMgt
CostMgt
Project Management
CommunicationsMgt
QualityMgt
HRMgt
RiskMgt
34
What is a Project Plan?
  • A formal, approved document used to guide both
    project execution and project control. The
    primary uses of the project plan are to document
    planning assumptions and decisions, facilitate
    communication among stakeholders, and document
    approved scope, cost, and schedule baselines.
  • PMBOK (Project Management Body of Knowledge as
    defined by the Project Management Institute -
    PMI)
  • A statement of how and when a project's
    objectives are to be achieved, by showing the
    major products, milestones, activities and
    resources required on the project.
  • PRINCE2 Project Management Methodology

35
What does it mean in simpler terms?
  • A description what is to be done, what funds are
    available, when it will be done and by whom of
    the entire set of tasks that the project
    requires.

Scope
Planning
Time

Managing
Schedule

Quality
Controlling
Risk
36
What is NOT a Project Plan?
  • Microsoft Project Schedule is NOT a Project Plan
  • It is only a tool to facilitate a Project

37
Lesson 3 Question 1
  • Who are Stakeholders?
  • Project Manager and Project Sponsor.
  • Project Manager and his Project Team.
  • Project Manager, Project Team and Project
    Sponsor.
  • Individuals and organizations who are involved in
    or may be affected by project activities.
  • Answer All Of The Above.

38
Lesson 3 Question 2
  • What is a Triple Constraint?
  • It is Project, Program and Portfolio Management.
  • It is to harmonize Scope, Time and Cost in order
    not to compromise Quality.
  • It is to mitigate Risk, maintain Quality and Cost
    in order not avoid Scope Creep.
  • None Of The Above.
  • Answer B.

39
Lesson 3 Question 3
  • What are the 5 phases of a project according to
    PMBOK?
  • Initiate, Plan, Execute, Monitor and Close.
  • Initiate, Plan, Execute, Monitor and Control.
  • Initiate, Plan, Execute, Control and Close.
  • None Of The Above.
  • Answer C.

40
Lesson 3 Question 4
  • What is a Project Plan?
  • A document with Work Breakdown Structure, Gantt
    Chart and Microsoft Project MPP file.
  • A formal, approved document used to guide both
    project execution and project control. The
    primary uses of the project plan are to document
    planning assumptions and decisions, facilitate
    communication among stakeholders, and document
    approved scope, cost, and schedule baselines.
  • A statement of how and when a project's
    objectives are to be achieved, by showing the
    major products, milestones, activities and
    resources required on the project.
  • Answer B C.
  • B is based on PMBOK and C is based on PRINCE2

41
Lesson 4
  • Enterprise Project Management (EPM)

42
Lesson 4 contents
  • Lesson 4.1 Overview
  • Lesson 4.2 Information Rollup
  • Lesson 4.3 Information Connectivity

Each lesson includes a list of suggested tasks
and a set of test questions.
43
Overview
  • Enterprise Project Management (EPM) is the
    strategic management of business and IT
    priorities, investments, and projects across the
    enterprise. The objective of EPM is to take full
    advantage of the synergies across your enterprise
    architecture, portfolio management, and project
    management office disciplines to get maximum
    strategic value and return on project
    investments.

Enterprise Architecture
Portfolio Management
Enterprise Project Management (EPM)
PMO Project Program Management
44
Information Rollup
WithoutEPM
WithEPM
HBM Executives
HBM Executives
Business Unit B President
Business Unit A President
Dependency Layer 1
Business Unit B President
Business Unit A President
Project Managers
Dependency Layer 2
Project Managers
Project Managers
Information is second-hand and has dependency
layers
Information is first-hand and on-time
45
Information Connectivity
Silo Project Management Operation
Standards
Best Practices
Policies
Governance
Interconnected Project Management Operation
46
Lesson 4 Question 1
  • Which of the following is not incorporated into
    the EPM System
  • Portfolio Management
  • Strategic Initiatives
  • Project Management
  • Public Relations
  • Answer d) Public Relations

47
Lesson 4 Question 2
  • TRUE OR FALSE
  • The EPM Solution does not allow high level
    executives to see detailed Business Unit
    activity.
  • Answer False the EPM solution provides high
    visibility at the corporate level

48
Lesson 4 Question 3
  • Which of the following information is not
    available in the EPM Solution?
  • Best Practices
  • Employee Benefits
  • Standards
  • Policies
  • Governance
  • Answer b) Employee Benefits
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