RI Board of Elections Agency Voter Registration Site Coordinators

1
RI Board of ElectionsAgency Voter
RegistrationSite Coordinators

• http//www.elections.ri.gov/agencies

2
Board of ElectionsVoter Registration Coordinator
Tabulates Monthly Activity Reports for all
agencies. Processes completed voter registration
forms. Supplies blank voter registration forms
to agencies upon request.
Health Source RI Agency Coordinator
Completes Monthly Activity Report that includes
data from all sites in the agency, and transmits
to the Board of Elections. Responsible for
training of agency employees.
Site Coordinator (YOU)
Collects certification forms and registration
forms from site employees. Sends registration
forms directly to Board of Elections. Completes
Monthly Activity report and sends to the Agency
Coordinator.
3
Completed Voter Registration Forms

• Send completed voter registration forms to the
  Board of Elections within 10 days of signature

Board of Elections
Site Coordinator
4
Site Monthly Reports
Health Source RIAgency Coordinator
Site Coordinator

• Submit your Monthly Activity Report (5 days
  after end of month)

5
Spanish language forms must also be made available
6
Agency Voter Registration Certification Form
7
Each employee should have 3 active files for each
month
Each Site Employee
Collect these weekly or monthly
Collect these daily
Completed Registrationforms
8
Completed Voter Reg. Forms

• You must send completed registration forms with
  packing slip to the BOE within 10 days of
  completion by your client.
• This become 5 days if the registration form was
  signed within 5 days of the deadline to register
  to vote.
• Registration forms can be hand-delivered.

9
Voter RegistrationPackingSlip
10
Completed Voter Reg. Forms
2014 Statewide Elections (deadline is 30 days
prior) September 9, 2014 (Primary) November 4,
2014 (General Election)
11
Monthly Activity Report

• You must send this to the Health Source RI Agency
  Coordinator with all your site data.
• Does not need to be notarized.

12
MonthlyActivity Report

• Back of page must contain registration activity
  detail for each employee.
• A fillable version of this form is available at
  http//elections.ri.gov/agencies

13
Summary of Site Coordinator Responsibilities

• Coordinate the program at your office
• Monitor number of forms available
• Manage storage of certification forms
• Send a monthly report to the Health Source RI
  Agency Coordinator
• Send completed voter registration forms to the
  Board of Elections
• Notify us if another employee will be
  coordinating the program.

14
Helpful Tips for the Agency/Site Coordinator

• Plan on sending completed voter registration
  forms to the BOE at least once per week.
• If you will be out of the office, make sure a
  co-worker completes the requirements outlined
  today.

15
Contact Us!

• If you need more forms (forms may be
  photocopied)
• If you have any questions.
• Steve Quirk
• [phone]
• Miguel Nunez
• [phone]

16
Thanksfor attending!