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Parliamentary Procedures

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Parliamentary Procedures Principles of Health Science – PowerPoint PPT presentation

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Title: Parliamentary Procedures


1
Parliamentary Procedures
  • Principles of Health Science

2
History of Parliamentary Procedure
  • Parliamentary Procedure arose out of the early
    days of English Parliamentary Law.
  • Formalized by an individual name General Henry M.
    Roberts
  • -19th century US Army Engineer
  • -Roberts Rules of Order

3
What is Parliamentary Procedure?
  • An organized way to conduct business, and make
    decisions in meetings using 3 basic principles.
  • Principles
  • 1. The right of the majority to rule
  • 2. The right of the minority to be heard
  • 3. The equal right of each individual to be
    heard and represented.

4
What is Parliamentary Procedure?
  • Fundamentally, parliamentary procedure defines
    how groups of people, no matter how formal or
    informal, can most effectively meet and make
    decisions in a fair, consistent mannerand make
    good use of everyones time. (NAP)

5
Who Uses Parliamentary Procedure?
  • U.S. Congress
  • State legislatures
  • City and county councils
  • School boards
  • Clubs
  • Professional Organizations

6
Important Terms
  • Adjourn-close the meeting
  • Aye-yes
  • Debate-to discuss
  • Germane-closely related to, or having a direct
    bearing upon
  • Has the floor-has the right to speak
  • Lay on table-a motion made to put the current
    motion on hold until a later time
  • Point of Order-a motion made to point out that a
    mistake has occurred in Parliamentary Procedure
  • Point of information-a motion made when a member
    needs to gather additional information or ask a
    question
  • Minutes-a record of all the proceedings performed
    at the meeting-not what was said, but what was
    done

7
Simple Majority
  • 51 or more-the rule of simple majority
  • Since the primary objective is to determine the
    will of the majority and execute its will, a
    simple majority must be used.

8
Equal Rights
  • All members have equal rights, privileges and
    obligations
  • Guarantees the right of the majority to decide
  • Rights of minority are respected by Parli
    Procedure. The right to be heard and oppose are
    the rights of the minority.
  • Each member has an equal right to propose a
    motion, debate, ask for information, and vote.
  • Only one question can be considered at a time.
  • Any motion restricting the rights of members to
    speak or vote must be passed by a 2/3 majority
    vote.

9
Agenda
  • A list of all of the work to be considered at the
    meetingorder of business.
  • Decided by the Chair or President prior to the
    meeting

10
Agenda
  • Usual agenda includes
  • 1. Call to order-done by the Chair or acting
    Chair with a gavel
  • 2. Taking of roll by the secretary
  • 3. Reading of the minutes from the previous
    meeting
  • 4. Treasurers Report
  • 5. Report of Officers
  • 6. Standing Committee Reports
  • 7. Special Committee Reports
  • 8. Unfinished Business
  • 9. New Business
  • 10. Program
  • 11. Adjournment

11
Officers
  • President, Chair, Chairman, Presiding Officer
  • Secretary
  • Treasurer
  • Historian
  • Parliamentarian
  • Sergeant at Arms

12
President
  • Conduct meetings according to the chapter bylaws
    and standing rules
  • Take the leadership role when working with
    officers and members
  • Develop the Program of Work and coordinate
    activities with the chapter advisor
  • Keep chapter meetings and activities on task
  • Appoint committees and serve as an ex-officio
    member

13
Secretary
  • Prepare the minutes of meetings, chapter
    correspondence, and reports
  • Help develop meeting agendas with the president
  • Record the roll at all chapter meetings
  • Work with the treasurer in maintaining membership
    data
  • Read minutes and communications at chapter
    meetings

14
Treasurer
  • Maintain efficient management and documentation
    of chapter funds
  • Help collect club dues
  • Keep financial records neat and accurate
  • Assist in preparing the chapter budget
  • The treasurers report is always filed with the
    secretary

15
Historian
  • Maintain a history of local club activities
    throughout the yearthey may want to save this in
    a notebook or make a slide show

16
Parliamentarian
  • Watches over the meeting and enforces the use of
    correct parliamentary procedure

17
Sergeant at Arms
  • Helps to maintain order

18
Motions
  • To introduce a motion
  • -no one else has the floor
  • -stand and address the chair Mr/Madam
    President
  • -remain standing until recognized by the chair
  • I move that (to)..... and sit down.
  • Someone must second that motion by saying
  • -I second the motion or Second
  • The chair states the motion It is moved and
    seconded that....

19
Motions, contd
  • Members may debate the motion.
  • -Debate is acceptable and helps the organization
    make the best decision
  • -Debate must be approached fairly and
    consistently
  • Members must obtain the floor
  • All remarks are addressed to the chair not to
    other members
  • Should only debate for 10 minutes unless it is
    decided to continue by the assembly.
  • No member can speak twice on the same motion

20
Motions, contd
  • The maker of the motion cannot speak against it,
    but you may vote against it.
  • The presenter may be the first person to speak in
    the debate

21
Voting on the Motion
  • The chair asks Are you ready for the question?
  • The question is on the adoption of the motion
    that....As many as are in favor, say Aye.
  • Those opposed, say no
  • Madam/Mr. Chairperson announces the result of the
    vote
  • The ayes have it, the motion is adopted,
    and..... or The noes have it, and the motion is
    lost

22
Model Meeting
  • Any actors?

23
Sources
  • National Association of Parliamentarians,
    http//parliamentarians.org/index.php
  • UNT-Health Science
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