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PARLIAMENTARY PROCEDURES

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PARLIAMENTARY PROCEDURES D E L T A S I G M A T H E T A S O R O R I T Y, I N C. * Have sorors write the steps showing how motions are presented. – PowerPoint PPT presentation

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Title: PARLIAMENTARY PROCEDURES


1
PARLIAMENTARY PROCEDURES
  • D E L T A S I G M A T H E T A S O R O R I T
    Y, I N C.

2
Agenda
  • Deltas Governing Documents
  • Learning Activity 2
  • Order of Business
  • How Members Express Themselves
  • Types of Motions
  • Learning Activity 3
  • Presenting Motions
  • Question/Answers
  • Wrap-up and Evaluation
  • Introduction
  • Meditation
  • Icebreaker
  • Purpose/Objectives
  • Definitions
  • Parliamentary Procedure
  • Robert Rules of Order
  • Learning Activity 1
  • Principles of Parliamentary Procedures

3
Objectives
  • Define parliamentary procedure and identify the
    reasons for using it
  • Define Roberts Rules of Order
  • Identify and describe the steps in presenting and
    disposing of a motion
  • Classify motions into classes of privileged,
    incidental, subsidiary, unclassified, and main
  • Describe the purpose of the most often used
    procedures such as main motion, amend, refer to
    a committee, point of order, adjourn, lay on the
    table, and others
  • Identify whether certain motions require a
    second, whether they are debatable and/or
    amendable, the vote necessary for passage,
    whether the motion may be reconsidered and/or
    rescinded, and other significant information

4
Icebreaker
5
What is Parliamentary Procedure?
  • Refers to the rules of democracythat is, the
    commonly accepted way in which a group of people
    come together, present and discuss possible
    courses of action, and make decisions
  • Defines how groups of people, no matter how
    formal or informal, can most effectively meet and
    make decisions in a fair, consistent mannerand
    make good use of everyone's time

6
Why Should I Know Parliamentary Procedure?
  • Time tested method used by Delta Sigma Theta to
    conduct business
  • Empowers you as a member of your chapter
  • Prepares you to be more effective when
    participating in your business meetings
  • Adds structure to your meetings
  • Provides an orderly fashion for your discussions
    and decision making

7
What are Rules of Order?
  • Written rules of parliamentary procedure formally
    adopted by a group of people or by an
    organization
  • Relate to the orderly transaction of business in
    meetings and to the duties of officers in
    facilitating the conduct of business
  • Help ensure that the organization functions
    smoothly and that questions about procedure can
    be resolved quickly and fairly
  • Include bylaws, standing rules, policy manuals,
    and other rules, inc.

8
Learning Activity 1Parliamentary Procedures Quiz
9
General Principles
  • The rights of the sorority supersede the rights
    of individual Sorors.
  • All members have equal rights, privileges, and
    obligations rules must be administered
    impartially.
  • The minority has rights which must be protected.
  • A quorum must be present to do business or to
    vote.
  • The majority rules.

10
General Principles
  • Silence is consent. The chair should not call for
    abstentions.
  • Two-thirds vote rules.
  • Members may not make a motion or speak in debate
    until they have been recognized by the chair and
    thus have obtained the floor.
  • One question at a time and one speaker at a time.
  • Debatable motions must receive full debate.

11
General Principles
  • Once a question is decided, it is not in order to
    bring up the same motion or one essentially like
    it at the same meeting.
  • Personal remarks in debates are always out of
    order.
  • In voting, members have the right to know at all
    times what motion is before the assembly and what
    affirmative and negative votes mean.

12
Parliamentary Terms
13
Governing Documents
  • What governing documents do you use
  • to provide order in chapter operations?
  • National Constitution and Bylaws
  • Chapter Policies Procedures
  • Chapter Rules of Order
  • Roberts Rules of Order
  • Chapter Management Handbook
  • The Ritual

14
Key Players
  • President
  • Secretary
  • Parliamentarian
  • Members

15
Learning Activity 2Parliamentary Terms Quiz
16
Order of Business (Agenda)
  • Call to Order
  • Roll call
  • Reading of Minutes
  • Officers Reports
  • Committee Reports
  • Unfinished Business
  • New Business
  • Announcements
  • Adjournment

17
How Members Express Themselves
  • Members express themselves in the form of motions
  • Make a motion
  • Second a motion(s)
  • Debate/discuss motions
  • Vote on motions
  • Call a point of order

18
Basic Types of Motions
  • Privileged Motions
  • Not related to the business on the floor but to
    the rights of the members
  • Have the right to interrupt business
  • Because of their high privilege, are undebatable
  • Have a rank among themselves

19
Basic Types of Motions
  • Subsidiary Motions
  • Relate directly to the main motion thats on the
    table
  • May change the words of the motion, send it to
    committee, delay it, etc.
  • Designed to expedite business
  • Class of motions most often used in meetings
  • Have a rank among themselves

20
Basic Types of Motions
  • Main Motions
  • A proposal that certain action be taken
  • Allows the group to do its work
  • Can be made only when no other motion is pending
  • Must be capable of standing by itself
  • Lowest in ranked motions
  • Requires a second, is debatable, is amendable
  • Normally takes a majority vote
  • Exception?

21
Basic Types of Motions
  • Incidental Motions
  • Deal with questions of procedure
  • Arise out of another pending motion or item of
    business
  • Are not debatable
  • Exception Motion to appeal from the ruling of
    the chair

22
Basic Types of Motions
  • Restorative Motions (Unranked)
  • Reconsider and Rescind
  • Separate category Contradict the parliamentary
    rule that once a question has been decided it
    cannot be brought up again at the same meeting
  • Roberts Rules of Order says, Within limits,
    members have the right to rethink a situation if
    they feel their decision has been made too
    quickly or without enough information.

23
Questions Pertaining to Motions
  • Is It In Order?
  • Your motion must relate to the business at hand
    and be presented at the right time. It must not
    be obstructive, frivolous or against the bylaws.
  • May I Interrupt The Speaker?
  • Some motions are so important that the speaker
    may be interrupted to make them. The original
    speaker regains the floor after the interruption
    has been attended to.
  •  
  •  

24
Questions Pertaining to Motions
  • Do I Need a Second?
  • Usually, yes. A second indicates that another
    member would like to consider your motion. It
    prevents spending time on a question that
    interests only one person.
  • Is It Debatable?
  • Parliamentary procedure guards the right to free
    and full debate on most motions. However, some
    subsidiary, privileged and incidental motions are
    not debatable.
  •  

25
Questions Pertaining to Motions
  • Can It Be Amended?
  • Some motions can be changed by striking out or
    inserting wording, or both. Amendments must
    relate to the subject as presented in the main
    motion.
  • What Vote Is Needed?
  • Most require only a majority vote (more than half
    the members present and voting). But, motions
    concerning the rights of the assembly or its
    members need a 2/3 vote to be adopted.

26
Questions Pertaining to Motions
  • Can It Be Reconsidered? 
  • Some motions can be debated again and revoted to
    give members a chance to change their minds. The
    motion to reconsider must come from the winning
    side.

27
Learning Activity 3Parliamentary Motions Match
28
How Motions are Presented
  • A Member requests the floor.
  • Member rises.
  • Addresses the chair, Madam President.
  • The floor is assigned.
  • Chair recognizes the member.
  • Chair assigns the floor by calling her name or
    microphone number (if appropriate).
  • The motion is made.
  • Introduce motion by saying, I move

29
How Motions are Presented
  • The motion is seconded.
  • Another member will second your motion.
  • If there is no second, the motion dies.
  • The chair restates the motion.
  • The chair states, It has been moved and seconded
    that which places the motion before the
    membership for consideration and action.
  • The membership either debates the motion or it
    moves directly to a vote.

30
How Motions are Presented
  • Debate is held.
  • The chair opens debate by saying, Is there any
    discussion?
  • All comments and debate must be directed to the
    chair.
  • Debate continues unless motions have been adopted
    to limit or close debate.
  • The chair puts the question to a vote.
  • The chair restates the motion.
  • The vote is taken.
  • The chair announces the vote.

31
Questions and Answers
32
Resources
  • National Constitution By-Laws, Delta Sigma
    Theta Sorority, Inc.
  • Roberts Rules of Order
  • Chapter Management Handbook, Delta Sigma Theta
    Sorority, Inc.
  • The a-b-cs of Parliamentary Procedures
  • Parliamentary Procedures at a Glance
  • Officers Institute Manuals, Delta Sigma Theta
    Sorority, Inc.
  • National Association of Parliamentarians
  • Jim Slaughter, Certified Professional Registered
    Parliamentarian
  • http//www.csuchio.edu/sac/parliament.html
  • http//www.robertsrules.otg/rulesintro.htm
  • www.jimslaughter.com
  • www.parliamentarians.org

33
Evaluations
  • Thank you for attending our workshop.
  • Please complete the evaluation
  • and submit to your trainer.
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