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PARLIAMENTARY PROCEDURES D E L T A S I G M A T H E T A S O R O R I T Y, I N C. * Have sorors write the steps showing how motions are presented. – PowerPoint PPT presentation

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  • D E L T A S I G M A T H E T A S O R O R I T
    Y, I N C.

  • Deltas Governing Documents
  • Learning Activity 2
  • Order of Business
  • How Members Express Themselves
  • Types of Motions
  • Learning Activity 3
  • Presenting Motions
  • Question/Answers
  • Wrap-up and Evaluation
  • Introduction
  • Meditation
  • Icebreaker
  • Purpose/Objectives
  • Definitions
  • Parliamentary Procedure
  • Robert Rules of Order
  • Learning Activity 1
  • Principles of Parliamentary Procedures

  • Define parliamentary procedure and identify the
    reasons for using it
  • Define Roberts Rules of Order
  • Identify and describe the steps in presenting and
    disposing of a motion
  • Classify motions into classes of privileged,
    incidental, subsidiary, unclassified, and main
  • Describe the purpose of the most often used
    procedures such as main motion, amend, refer to
    a committee, point of order, adjourn, lay on the
    table, and others
  • Identify whether certain motions require a
    second, whether they are debatable and/or
    amendable, the vote necessary for passage,
    whether the motion may be reconsidered and/or
    rescinded, and other significant information

What is Parliamentary Procedure?
  • Refers to the rules of democracythat is, the
    commonly accepted way in which a group of people
    come together, present and discuss possible
    courses of action, and make decisions
  • Defines how groups of people, no matter how
    formal or informal, can most effectively meet and
    make decisions in a fair, consistent mannerand
    make good use of everyone's time

Why Should I Know Parliamentary Procedure?
  • Time tested method used by Delta Sigma Theta to
    conduct business
  • Empowers you as a member of your chapter
  • Prepares you to be more effective when
    participating in your business meetings
  • Adds structure to your meetings
  • Provides an orderly fashion for your discussions
    and decision making

What are Rules of Order?
  • Written rules of parliamentary procedure formally
    adopted by a group of people or by an
  • Relate to the orderly transaction of business in
    meetings and to the duties of officers in
    facilitating the conduct of business
  • Help ensure that the organization functions
    smoothly and that questions about procedure can
    be resolved quickly and fairly
  • Include bylaws, standing rules, policy manuals,
    and other rules, inc.

Learning Activity 1Parliamentary Procedures Quiz
General Principles
  • The rights of the sorority supersede the rights
    of individual Sorors.
  • All members have equal rights, privileges, and
    obligations rules must be administered
  • The minority has rights which must be protected.
  • A quorum must be present to do business or to
  • The majority rules.

General Principles
  • Silence is consent. The chair should not call for
  • Two-thirds vote rules.
  • Members may not make a motion or speak in debate
    until they have been recognized by the chair and
    thus have obtained the floor.
  • One question at a time and one speaker at a time.
  • Debatable motions must receive full debate.

General Principles
  • Once a question is decided, it is not in order to
    bring up the same motion or one essentially like
    it at the same meeting.
  • Personal remarks in debates are always out of
  • In voting, members have the right to know at all
    times what motion is before the assembly and what
    affirmative and negative votes mean.

Parliamentary Terms
Governing Documents
  • What governing documents do you use
  • to provide order in chapter operations?
  • National Constitution and Bylaws
  • Chapter Policies Procedures
  • Chapter Rules of Order
  • Roberts Rules of Order
  • Chapter Management Handbook
  • The Ritual

Key Players
  • President
  • Secretary
  • Parliamentarian
  • Members

Learning Activity 2Parliamentary Terms Quiz
Order of Business (Agenda)
  • Call to Order
  • Roll call
  • Reading of Minutes
  • Officers Reports
  • Committee Reports
  • Unfinished Business
  • New Business
  • Announcements
  • Adjournment

How Members Express Themselves
  • Members express themselves in the form of motions
  • Make a motion
  • Second a motion(s)
  • Debate/discuss motions
  • Vote on motions
  • Call a point of order

Basic Types of Motions
  • Privileged Motions
  • Not related to the business on the floor but to
    the rights of the members
  • Have the right to interrupt business
  • Because of their high privilege, are undebatable
  • Have a rank among themselves

Basic Types of Motions
  • Subsidiary Motions
  • Relate directly to the main motion thats on the
  • May change the words of the motion, send it to
    committee, delay it, etc.
  • Designed to expedite business
  • Class of motions most often used in meetings
  • Have a rank among themselves

Basic Types of Motions
  • Main Motions
  • A proposal that certain action be taken
  • Allows the group to do its work
  • Can be made only when no other motion is pending
  • Must be capable of standing by itself
  • Lowest in ranked motions
  • Requires a second, is debatable, is amendable
  • Normally takes a majority vote
  • Exception?

Basic Types of Motions
  • Incidental Motions
  • Deal with questions of procedure
  • Arise out of another pending motion or item of
  • Are not debatable
  • Exception Motion to appeal from the ruling of
    the chair

Basic Types of Motions
  • Restorative Motions (Unranked)
  • Reconsider and Rescind
  • Separate category Contradict the parliamentary
    rule that once a question has been decided it
    cannot be brought up again at the same meeting
  • Roberts Rules of Order says, Within limits,
    members have the right to rethink a situation if
    they feel their decision has been made too
    quickly or without enough information.

Questions Pertaining to Motions
  • Is It In Order?
  • Your motion must relate to the business at hand
    and be presented at the right time. It must not
    be obstructive, frivolous or against the bylaws.
  • May I Interrupt The Speaker?
  • Some motions are so important that the speaker
    may be interrupted to make them. The original
    speaker regains the floor after the interruption
    has been attended to.

Questions Pertaining to Motions
  • Do I Need a Second?
  • Usually, yes. A second indicates that another
    member would like to consider your motion. It
    prevents spending time on a question that
    interests only one person.
  • Is It Debatable?
  • Parliamentary procedure guards the right to free
    and full debate on most motions. However, some
    subsidiary, privileged and incidental motions are
    not debatable.

Questions Pertaining to Motions
  • Can It Be Amended?
  • Some motions can be changed by striking out or
    inserting wording, or both. Amendments must
    relate to the subject as presented in the main
  • What Vote Is Needed?
  • Most require only a majority vote (more than half
    the members present and voting). But, motions
    concerning the rights of the assembly or its
    members need a 2/3 vote to be adopted.

Questions Pertaining to Motions
  • Can It Be Reconsidered? 
  • Some motions can be debated again and revoted to
    give members a chance to change their minds. The
    motion to reconsider must come from the winning

Learning Activity 3Parliamentary Motions Match
How Motions are Presented
  • A Member requests the floor.
  • Member rises.
  • Addresses the chair, Madam President.
  • The floor is assigned.
  • Chair recognizes the member.
  • Chair assigns the floor by calling her name or
    microphone number (if appropriate).
  • The motion is made.
  • Introduce motion by saying, I move

How Motions are Presented
  • The motion is seconded.
  • Another member will second your motion.
  • If there is no second, the motion dies.
  • The chair restates the motion.
  • The chair states, It has been moved and seconded
    that which places the motion before the
    membership for consideration and action.
  • The membership either debates the motion or it
    moves directly to a vote.

How Motions are Presented
  • Debate is held.
  • The chair opens debate by saying, Is there any
  • All comments and debate must be directed to the
  • Debate continues unless motions have been adopted
    to limit or close debate.
  • The chair puts the question to a vote.
  • The chair restates the motion.
  • The vote is taken.
  • The chair announces the vote.

Questions and Answers
  • National Constitution By-Laws, Delta Sigma
    Theta Sorority, Inc.
  • Roberts Rules of Order
  • Chapter Management Handbook, Delta Sigma Theta
    Sorority, Inc.
  • The a-b-cs of Parliamentary Procedures
  • Parliamentary Procedures at a Glance
  • Officers Institute Manuals, Delta Sigma Theta
    Sorority, Inc.
  • National Association of Parliamentarians
  • Jim Slaughter, Certified Professional Registered
  • http//
  • http//www.robertsrules.otg/rulesintro.htm

  • Thank you for attending our workshop.
  • Please complete the evaluation
  • and submit to your trainer.