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Parliamentary Procedures

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Parliamentary Procedures Presented by: Suzy Schares, CMC City of Waterloo City Clerk Parliamentary Procedure What is it? A set of well proven _____ designed to move ... – PowerPoint PPT presentation

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Title: Parliamentary Procedures


1
Parliamentary Procedures
  • Presented by
  • Suzy Schares, CMC
  • City of Waterloo City Clerk

2
Parliamentary Procedure
  • What is it?
  • A set of well proven _______ designed to move
    business along in a meeting while maintaining
    order and controlling the communications.
  • Why use it?
  • To accomplish tasks utilizing an orderly,
    democratic __________.

3
Rules of Parliamentary Procedure
  • The rules of Parliamentary Procedure are _______,
    not ________.

4
Where do we find the rules?
  • State Code
  • Chapter 380 City Legislation
  • City Code
  • ByLaws
  • Document containing the basic rules for
    ___________ an organization.
  • Parliamentary Authority
  • The book adopted by an assembly to govern
    parliamentary procedure in meetings of the
    organization e.g. Roberts Rules of Order Newly
    Revised

5
The Chairperson
  • The presiding officer president, chairman, mayor
    or supervisor is known as the _______________.
  • In most cities this is the Mayor

6
Order of Business
  • Call to Order
  • Role Call
  • Adoption of agenda
  • Approval of the Minutes
  • Reports of Officers/Committees
  • Unfinished Business
  • New Business
  • Announcements/Citizen Comments
  • Adjournment

7
Agenda
  • An established sequence of items of
    _________________ to be considered in a meeting
    is known as the agenda

8
Minutes
  • The Official written record of business conducted
    at a ________________.

9
Motions
  • Main Motion
  • A proposal that introduces a subject to the
    ______________ for discussion and action or which
    expresses an opinion
  • Incidental Motion
  • Arises out of another motion that is or has just
    been pending and must be disposed of before the
    pending _______________ is acted upon

10
Motions
  • ____________ Motion
  • Unrelated to pending business but is of such
    importance that it takes priority over a pending
    motion
  • ____________ Motion
  • Applied to another motion for the purpose of
    changing it or appropriately disposing of it,
    temporarily or permanently

11
Steps in a Motion
  • State the motion
  • I move that .
  • Second the motion
  • Chairperson restate the motion
  • Discuss (Debate) the motion
  • Vote on the motion
  • Announce the result of vote

12
Lets Try It!
13
Discussion (Debate)
  • A member should not speak until recognized by the
    Chair
  • Remarks must remain germane
  • _______________ Closely related used in
    relation to amendments and debate
  • Remarks should be addressed to the Chairperson
  • No personal attacks

14
Voting
  • Voice Vote (all in favor, please say aye)
  • Simplest and most common
  • Roll Call
  • Calling each members name for their vote
  • Others
  • Vote by standing, show of hands, ballot

15
Voting
  • Majority vote more than half
  • Necessary for ordinance, resolutions, and motions
  • ¾ vote
  • Necessary to suspend the rules to pass an
    ___________ without two considerations before
    final passage
  • Abstain
  • Publicly ____________ from voting, usually due to
    a conflict of interest
  • Adopt
  • vote to accept or approve a __________ when the
    affirmative vote prevails

16
Lets Try It!
17
Amending a motion
  • Inserting words
  • I move to amend by inserting the words
  • Striking words
  • I move to amend by striking the words.
  • Striking out and inserting
  • I move to amend by striking the words and
    inserting the words..

18
Lets Try It!
19
Postponing and Tabling
  • Lay on the table
  • The highest-ranking ___________ motion that
    enables the assembly to set aside the pending
    motion temporarily to take up something more
    urgent
  • Usually a motion to take from the table is done
    at that same meeting but can wait until the next
    meeting if necessary
  • Motion to postpone
  • Indefinitely
  • To a certain time

20
Bring Back Motions
  • Motions that bring a question again before the
    assembly, e.g. reconsider.
  • _____________
  • A motion to consider a second time the vote on a
    previously adopted or defeated question

21
Adjourn
  • A motion to close a _______________ immediately

22
References
  • Roberts Rules of Order Newly Revised In Brief
  • Simplified Parliamentary Procedure, Iowa State
    University, revised December 2009
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