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Managing Roles and Permissions for Schoolnet

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Managing Roles and Permissions for Schoolnet Thursday, May 15, 2014 Presenters: Cynthia Crowdus & Kayla Siler Today s Objectives Updates and Information Role ... – PowerPoint PPT presentation

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Title: Managing Roles and Permissions for Schoolnet


1
Managing Roles and Permissions for Schoolnet
  • Thursday, May 15, 2014
  • Presenters Cynthia Crowdus Kayla Siler

2
Todays Objectives
  • Updates and Information
  • Role Reminders
  • Examples
  • Too Many Permissions
  • Not Enough Permissions
  • Export and Import Role Assignments
  • Questions

3
Updates and Information
  • Two new roles added last week (5/8/14)
  • Access to Review Approve Instructional
    Materials
  • Access to Review Approve Assessment Items
  • http//www.ncpublicschools.org/homebase/getting-re
    ady/implementation/category?categoryUser20Roles
    20and20Access
  • Presentation and webinar from May 8 will be
    posted on the Home Base website
  • http//www.ncpublicschools.org/homebase/resources/
    videos/webinars/

4
Role Reminders
  • Leadership
  • Add if needed (all other roles are already
    included for Leadership)
  • Test Item Administrator (if you need to view
    assessment items)
  • Access to Curriculum Management (if you need to
    manage curriculum)
  • Staff
  • Add any of the additional operations as needed
    based on the responsibility of the individual
    staff member
  • Teacher
  • Has all the roles and permissions needed to
    conduct classes and view student information for
    his/her own sections
  • Only add roles if you want a teacher to have
    access to information beyond his/her sections and
    students
  • Access for Teachers to Share Assessments (this
    role is ONLY for teachers)

5
To Teachers vs. For Teachers
6
Roles and Permissions Documents
  • All documents referenced in this presentation can
    be found athttp//www.ncpublicschools.org/homeb
    ase/getting-ready/implementation/Under User
    Roles and Access

7
Too Many Permissions?
8
Access To Teacher and Section Level Data
  • If the user is a District Level User, they would
    have access to ALL student and teacher data
    across the district
  • If the user is a School Level User, they would
    only have access to ALL student and teacher data
    at their school

9
Example 1
  • Teacher has the additional role of Access to
    Teacher and Section Level Data

10
Not Enough Permissions
  • Test Item Administrator
  • Operations include
  • Create and edit test items for an institution
  • Review item, passage, or rubric
  • This role should NOT be assigned to teachers!

11
Example 2
  • My role is district level leadership and I want
    to look at assessment items available in my
    schools and district.
  • Current Role Assignment

12
Example 2 (continued)
  • Even with Leadership, a user must have Test Item
    Administrator to view assessment items.
  • Change needed to Role Assignment

13
Export and Import Roles
  • Only District Level PowerSchool Administrators
    have access to export and import roles.
  • Documentation for this process will be added to
    the website at http//www.ncpublicschools.org/home
    base/getting-ready/implementation/category?categor
    yUser20Roles20and20Access

14
How to Edit the Export
  1. Work with your district PowerSchool Data
    Administrator to export the Schoolnet roles list
    from PowerSchool.
  2. Open the tab delimited text file.
  3. For each existing staff member, enter the
    appropriate Schoolnet roles using the following
    format schoolidroleschoolidrole. Note that a
    colon separates schoolid and role and a semicolon
    separates each pair of schoolid and roles.
  4. Save the export file as a tab-delimited text
    file.
  5. Provide the edited file back to you district
    PowerSchool Data Administrator for import

15
Why is this important?
  • In order to do their jobs, users need the right
    level of access
  • In order to keep data secure, users need only the
    level of access required for their jobs
  • More data is coming in Schoolnet
  • EOC/EOG
  • mClass
  • ACT, PLAN, and EXPLORE
  • CTE Post Assessments

16
Contact Us
  • home_base_ready_at_dpi.nc.govNorth Carolina
    educators have asked about many of the scenarios
    in this document. If you have additional roles
    and permissions that will help you use Schoolnet,
    please let us know and well work on it.
  • If you have questions or need help setting up
    roles and permissions for your LEA/school, please
    contact the Home Base Support Center at
    homebase.incidents_at_its.nc.gov.
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