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Scheduling of Clerkship/Courses for Years 3 and 4

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Practical Information Scheduling of Clerkship/Courses for Years 3 and 4 Faculty Advisor, Clinical Mentor Responsibilities – PowerPoint PPT presentation

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Title: Scheduling of Clerkship/Courses for Years 3 and 4


1
Practical Information
  • Scheduling of Clerkship/Courses for Years 3 and 4
  • Faculty Advisor, Clinical Mentor Responsibilities

2
Scheduling of Clerkships
  • Core Goals
  • To successfully navigate the web site for
    scheduling of Year 3 and 4 clerkships/courses
  • To successfully craft with your faculty advisor
    both a preferred and several alternate clerkship
    schedules for Years 3 4 of clinical education
    which includes all required clerkships and the
    necessary hands-on elective credits

3
Scheduling of Clerkships
  • Core Objectives for Scheduling of clerkships
  • Outline requirements to start rotations in Year 3
  • Describe requirements for graduation from Medical
    School
  • List all required clerkships with number of
    weeks/credits needed for graduation
  • Describe requirements for elective credits needed
    for graduation and what constitutes hands-on
    credits
  • Outline approximate dates (if available) for RPAP
    application, scheduling lottery, and Transition
    Day
  • List four main responsibilities of a Faculty
    Advisor and two responsibilities for Clinical
    Mentors

4
Overview of Important Dates Years 1-4
  • Aug, Year 1-Orientation
  • Fall (Sept), Year 2
  • February (late), March Year 2
  • April, Year 2
  • May, June (Year 2?3) ? end of Period 2
    (mid-August)
  • Faculty Advisor
  • Specialty series
  • Schedule selection (lottery) Faculty Advisor
    approval required
  • Transition Course (required)
  • USMLE Step 1 Board Exam

5
Overview of Important Dates Years 3, 4
  • Beginning of Year 3 or 4 (Intersession) Next to
    Last or Last Monday (May) or
    First Monday (June)?
  • Required clerkships Year 3 (Medicine I)
  • Residency Information day March-April, Year 3
  • Career selection residency Spring, Year 3
    Summer,Year 4

6
Overview of Important Dates Years 3, 4
  • Interviews-residency programs Fall, Winter
    (Nov, Dec, Jan)?Year 4
  • MSPE (Deans letter) Late Spring, Summer
    to Aug 1, Year 4
  • Submit Applications September 15, Year 4
  • MSPE complete, sent Oct 1(submit),Year 4
  • Clinical Competence June-October, Year 4

    Assessment
    (CCA)-OSCE
  • Residency interviews Regular Match Nov.
    thru early Jan
    (December)Year 4

    Early Match Sept?,October-
    November,Year 4

7
MSPE New Dates, Deadlines for 2012
  • Dates
  • Deadlines
  • April 1 Duluth Students
  • Year 3
  • April-August 1-Year 4
  • September 15-Year 4
  • October 1-Year 4
  • Paragraphs summarizing Years 1-2 of incoming Year
    4 students as prepared by Duluth Faculty Advisors
    are sent to MSPE writers in TC by 4/1
  • Interviews with Faculty Advisor for MSPE
  • Unique Characteristics
  • Summary
  • Students may submit residency program
    applications to ERAS
  • MSPEs submitted to ERAS by Medical School

8
Overview of Important Dates Years 3, 4
  • USMLE Step 2 CK, CS Before February 1 (CK)
    or December 31 (CS), Year 4
  • Match Day Third Friday of March, Year 4
  • Transition to residency During Graduation week
  • Graduation First Friday of May, Year 4

9
Important Upcoming DatesClass of 2014
  • Event Date
  • RPAP Application - Submitted November, December
    2011
  • - Interviews Jan (D), Jan (TC)
  • -
    Selection February, 2012
  • Select/Schedule Clerkships March 5-8, 2012
  • Faculty Advisors Approve Schedules
    March12-March 26, 2012
  • Transition Course/ Days (Required) ???
  • Must register for USMLE Step 1 exam before access
    to on-line scheduling system
  • Must take USMLE Step 1 exam before end of Period
    2 (Year 3)-mid August

10
Curriculum Requirements for Graduation
  • Required Course/Clerkships Must pass ALL
    Courses or Clerkships
  • Must pass all Year 1 and 2 Courses before
    entering into Year 3
  • Must have 76 Credits for Graduation (Maximum of
    85 Credits for non-RPAP, 95 Credits for RPAP
    Students-may do more upon request)
  • 56 Credits Required Clerkships
  • 20 Credits Elective (at least 8 hands-on)
  • Must pass USMLE Step I, Step II CK and
    CS Board Examinations to graduate

11
Required Courses/Clerkships Years 3 and 4
  • Courses Length
  • MED 7500 (Medicine I) 6 weeks
  • MED 7500 (Advanced Medicine/Medicine II) 6
    weeks
  • ADPY 7500 (Psychiatry) 6 weeks
  • OBST 7500 (Obstetrics/Gynecology) 6 weeks
  • PED 7501 (Pediatrics) 6 weeks

12
Required Courses/Clerkships Years 3 and 4
  • Courses Length
  • SURG 7500 (Surgery) 6 weeks
  • FMCH 7600/ Dept-7700 or 7701 8 weeks
  • Family Medicine Clerkship (FMCH 7600) 4
    weeks
  • Primary Care SelectiveClinics in Family Med
    (UCAM), Medicine, Pediatrics, Med/Peds
    4 weeks
  • Sequential, non-sequential
  • NEUR 7510 (Neurology) (adult) 4 weeks
  • EMMD 7500 (Emergency Medicine) 4 weeks
  • Medicine or Surgery pre-requisite

13
Required Courses/Clerkships Years 3 and 4
  • Courses Length
  • Surgical Specialty Selective(s)
  • (4-week block) 4 weeks
  • 4 weeks in one or 2 weeks in two of four
  • (sequential, non-sequential)
  • Neurosurgery (7200)
  • Otolaryngology (ENT) (7200) (general,
    pediatrics?)
  • Urology (7200) (general)
  • Orthopaedic surgery (7200) (general,
    pediatrics, sports)
  • TOTAL 56

1 week 1 credit
14
Required Clerkships Twin Cities,
Duluth Campuses
  • Both
  • Medicine I
  • Obstetrics/Gynecology
  • Surgery
  • Pediatrics
  • Family Medicine Course, Primary Care Selective
    Clinics
  • Orthopaedic Surgery
  • Neurology
  • Emergency Medicine
  • Twin Cities only
  • Medicine II
  • Psychiatry
  • Neurosurgery
  • Otolaryngology
  • Urology

15
Clerkship SchedulesSuggestions/Hints
Clerkship Timing
Medicine I, Peds, Surgery Ob/Gyn, Psychiatry, Neurology Year 3 Year 3, Early Year 4
Medicine II Surgical Specialties Late Year 3, Year 4 before USMLE Step 2 CK (preferred) for Med II can NOT take Med I and Med II in sequence or same site
Emergency Medicine Prerequisite Medicine I or Surgery take before USMLE Step 2 CS if possible
Family Medicine Clerkship, Primary Care Selective Clinics Prerequisites None - suggest one required course take at least one clinic before USMLE Step 2 CS if possible opt out-RPAP, MetroPAP

16
Primary Care Clerkship
  • Family Medicine Clerkship
  • (FMCH 7600)
  • (4 weeks)
  • Primary Care Selective Clinics (4 weeks)
  • Fam Med (FMCH 7700)-UCAM
  • Medicine (MED 7700)
  • Med-Peds (MED 7701)
  • Peds (PED 7700)

17
Family Medicine Clerkship (FMCH 7600), Primary
Care Selective Clinics
  • Each is 4 weeks, Each is Required, Each is a
    Separate Lottery Selection
  • Do NOT need to take sequentially, may take in
    Year 3 or 4
  • Sites Twin Cities, Duluth, Greater Minnesota
  • Clinics Family Medicine (UCAM), , Medicine (MED
    7700), Med/Peds (MED 7701), Pediatrics (PED 7700)
  • Do NOT need a prerequisite but recommend Med I or
    Peds
  • Take at least one course before Step 2 CS if
    possible
  • RPAP, MetroPAP students- opt out of both
  • May take UCAM (12 weeks three four week periods
    sequentially)
  • Sign up for UCAM as the UC site (FMCH 7600, FMCH
    7700) and FMCH 7511 as elective (third month)

18
Scheduling Required ClerkshipsOn Call
  • 6 Weeks
  • Medicine I-1000pm Pediatrics-Call
  • Medicine II-1000pm Ob/Gyn-Call
  • Psychiatry-no call Surgery-Call
  • 4 Weeks
  • Emergency Medicine (Block hours including
    nights)
  • Neurology-site specific call
  • Surgical Specialties (NSG, OTO, Ortho
    Surgery, Urology)
  • One (four weeks) or Two (two weeks
    each)-no or minimal call
  • 8 Weeks
  • Family Medicine Course (4weeks), Primary Care
    SelectiveClinic(4 weeks) -no call

19
Curriculum Planning?SchedulingElectives in Years
3 and 4
  • 20 weeks (20 credits) electives (over 180
    courses)
  • 8 weeks direct patient interaction or hands-on
    in Twin Cities metropolitan area or Duluth
    (hospital, clinic/office)
  • Does NOT include radiology (except
    interventional), laboratory medicine, research,
    elective away for credit, international rotation,
    military rotations
  • 12 weeks available for research
  • Can NOT earn credits and be paid
  • 6-12 weeks available for Elective Away for Credit
    including international electives (flexible)
  • RPAP/MetroPAP students
  • 2-8 weeks for electives
  • Hands-on requirement waived

20
Common Electives (over 180 available)
  • Subinternships
  • Dermatology
  • Anesthesiology
  • Radiology
  • Ophthalmology
  • Cardiology
  • Research
  • Sports medicine
  • International medicine
  • Family medicine rotations
  • Indian Health Service
  • Elective away
  • Laboratory - data interpretation

21
Curriculum Planning?SchedulingYear 3 and 4
Medical Students
  • 23 weeks of Free Time
  • Leave time in fourth year for residency
    interviews, USMLE Step 2 exams, electives away,
    international rotations)
  • Medical education
  • Research
  • Special projects
  • Other
  • Two weeks vacation

22
Tracks or Pathways-Flexibility
  • Second degree-Flexible MD
  • RPAP (36 credits total)-MetroPAP (pilot)
  • Required courses (all students) - 22 credits
  • Medicine I (before RPAP) 6 weeks-D, TC
  • Advanced Medicine/Medicine II 6 weeks-TC
  • Psychiatry 6 weeks-TC
  • Neurology 4 weeks-D, TC

1 year 2 years
MD/PhD MD/JD
MD/MPH
MD/MBA
MD/MS informatics
MD/MS biomedical engineering
23
Rural Physician Associate Program (RPAP)
  • 35-40 students (plus 2 students-MetroPAP) per
    year, spend 9 months with preceptor in Greater
    Minnesota (North Memorial-Broadway Family
    Medicine)
  • Period 4 (Year 3) through Period 1 (Year 4)
  • Apply in November-December, Year 2
  • Must take at least two required clerkships (12
    credits strongly recommended, 10 credits if
    extenuating circumstances and permission of
    Director of RPAP and Lead Academic Advisor before
    RPAP/MetroPAP begins (October)
  • Medicine I plus second required clerkship
    (e.g.,Ob, Peds, Psych)
  • Lottery for Duluth students at Duluth sites 12
    students (Medicine I)
  • Contacts Deann Dahl (Duluth), Genne Fritts
    Kathleen Brooks, MD (MetroPAP)
  • Third elective rotation in Duluth (Deann Dahl),
    in Twin Cities (lottery)
  • MUST OBTAIN CREDIT FOR ALL REQUIRED CLERKSHIPS
    TO GRADUATE
  • MUST HAVE PASSING SCORE for STEP 1 in hand
    BEFORE RPAP BEGINS

24
RPAP
  • May opt out24 credits (weeks) maximum
  • Family Medicine Clerkship/Primary Care Selective
    Clinic8 weeks (all sites)
  • Surgery 6 weeks (all sites)
  • Pediatrics 6 weeks (selected sites)-not
    MetroPAP
  • Ob/Gyn 6 weeks (selected sites, otherwise
    before RPAP)
  • Orthopaedics and/or Urology 2 or 4 weeks
    (selected sites) both or one counts as one
    opt out-not MetroPAP
  • Emergency Medicine 4 weeks (selected sites)

Note Opt out courses dependent on site,
educational experience and approval of RPAP
director, preceptor, faculty advisor, Department
Head and Lead Academic Advisor
25
Required Courses in the Twin CitiesYear 3 and 4
  • RPAP students
  • Medicine I (before RPAP) (6 weeks)-D, TC
  • Medicine II (Advanced Medicine) (6 weeks)-TC
  • Psychiatry (6 weeks)-TC
  • Neurology (4 weeks)-D, TC
  • Pediatrics, Ob/Gyn, Surgical Specialties,
    Emergency Medicine-Twin Cities or Duluth if not
    taken at site
  • Take courses with specialty residents when
    possible
  • Encourage 2-8 weeks of elective credits in the
    Twin Cities
  • Hands on requirement waived for RPAP/ MetroPAP
    students

26
RPAP Applicants
  • Applications Due November, December 2011
  • Interviews January 2012 (Duluth)
  • January 2012 (Twin Cities)

27
Evaluation System - 2008
  • Competencies
  • Patient care
  • Interpersonal and communication skills
  • Professionalism
  • Medical knowledge
  • Practice-based learning
  • Systems-based practice
  • Competence overall (50-60 of grade)

Rating scale Below expectations Meets
expectations Above expectations Far exceeds
expectations
28
Areas to Address or Discuss with Advisees Update
GRADES
  • Review evaluations - grades
  • Residency selection grades/evaluations in
    required courses
  • Grading (required courses only)-annual
  • Honors up to 30
  • Excellent 30-60
  • Satisfactory 20-30
  • Evaluation (faculty of student student of
    faculty, rotation)
  • Electronic
  • Linked to scheduling system

29
Keys to Success in Clinical Rotations/Clerkships
  • Demonstrate professionalism consistently
  • Be on time (early)
  • Be prepared (like Boy Scouts)
  • Be respectful to all
  • Be a team player
  • Be interested, collegial
  • Present accurate, concise histories, physical
    examinations, assessments, plans
  • Demonstrate passionate commitment to patients
  • Be motivated to learn
  • Participate actively in rounds discussion
  • Know objectives, expectations of clerkship/course
  • Use correct books and know how to study
  • Seek and receive formative feedback
  • Demonstrate interest in lifelong learning

30
Years 3 and 4 Scheduling System
  • Accessible from any PC that has Internet access
    available, flexible, fast, efficient and
    effective
  • Guards against favoritism when students select
    periods, sites for setting up their clerkship
    (lottery system)
  • Empowers students to design their own experience
    in medical school - FLEXIBILITY
  • Ensures that students schedule courses correctly
    (all required clerkships are to be scheduled
    before electives)
  • Provides staff an easy way to track students
    locations

31
Access to Course Scheduling
www.meded.umn.edu Current Students, Years 3,
4 Course Registration Demonstration / Instruction
32
Scheduling LotteryMarch, 2012
  • Number of groups 10
  • Students per group 20-24
  • Time period per group
    8 Min
  • 530-1030 pm
  • March 5-8, 2012
  • Number of rounds 15
  • Select one REQUIRED course per round 11 rounds
  • Select remaining electives 4-5 rounds

33
Clerkship Schedules-Suggestions/Hints
  • Year 3 usually begins second to last or last
    Monday in May-excludes 3 week intersession (May)
  • STRONGLY ENCOURAGE take required clerkship(s)
    during Period 1 and/or 2 of Year 3 (before or
    after taking Step I)- YOU DO NOT need to take
    USMLE Step 1 before taking clinical courses.
  • USMLE Step 1 take end of Year 2, early year 3
    but MUST TAKE BEFORE end of Period 2 (early to
    mid-August) of Year 3
  • To Take Step l exam after Period 2 concluded
    need extenuating circumstances plus faculty
    advisors signature and permission of Lead
    Academic Advisor or Senior Associate Dean
  • MUST Register for Step I before access to
    scheduling system
  • MUST have score in hand to extend beyond 18
    credits (weeks)--cannot start course/rotation if
    18 weeks falls within course.
  • MUST pass all courses/clerkships plus USMLE Step
    I and Step II CK and CS exams to graduate

34
Scheduling for Years 3 and 4
  • Take REQUIRED courses/clerkships in periods 1 and
    2 of year 3
  • Better site selection
  • Avoids problems at the end of 4th year
  • May assist in taking USMLE Step 1 examination
  • Stable numbers of students across periods is
    valuable to the sites and faculty for educational
    experiences
  • Goal--have a full complement of students in all
    the required clerkships during periods 1-2
  • Lead Academic Advisor/Senior Associate Dean will
    consider exceptions for educational reasons/
    personal emergencies (in writing)

35
Additional Scheduling Suggestions/Hints
  • Take Required Courses/Clerkships in Year 3 (AS
    MANY AS POSSIBLE) Attempt to have completed
    42-44 required credits by start of Period 4
    (mid-late Sept)
  • Career specialty selection--maximal information
  • Take required clerkship(s) in Period 1and/or
    Period 2 of Year 3-strongly encouraged-do NOT
    need to take USMLE Step 1 first
  • Allows time for interviews (Year 4)
    Nov.,December, early January (Oct, Nov-early
    Match)
  • Grades, evaluations available for residency
    interviews (Year 4)
  • Letters of recommendation--easier to obtain
  • Electives, research projects, electives away for
    credit (summer fall), international health in
    Year 4--Flexibility
  • USMLE Step 2 CK, 2 CS preparation (Year 4)

36
Scheduling Suggestions/Hints Step 2 CK, CS Exams
  • Take USMLE Step 2 CK and CS after most required
    courses are completed, but before February 1 (CK)
    or December 31 (CS) of Year 4
  • Medicine I II(?), Pediatrics, Surgery, Ob/Gyn,
    Family Medicine Clerkship/Primary Care Selective
    (before 2 CS), Neurology/Psychiatry, Emergency
    Medicine (if possible, before 2CS)
  • Military students mid-September, Year 4
  • MUST pass both exams to graduate
  • - Difficult tests take seriously, prepare

37
Additional Clerkship Scheduling Suggestions/Hints
  • Regular Match--Leave time for residency
    interviewing from Nov-early Jan (DECEMBER) of
    Year 4
  • Early Match--Leave time for residency
    interviewing in Oct-Nov of Year 4 (Ophthalmology,
    Urology)
  • 0.5 day/week (3days per 6 weeks) off allowed in
    REQUIRED COURSES for interviewing, illness days
    preceptor permission NOT personal holidays
  • NOT ALLOWED to take any required course/clerkship
    with or without shelf exam in latter part of
    Period 8 of Year 4 without permission from Senior
    Associate Dean or Lead Academic Advisor and
    Faculty Advisor
  • Take elective away for credit (VSAS-Genne),
    subinternship in Summer/ Early Fall of Year 4
  • Take international elective late Year 4

38
Additional Clerkship SchedulingSuggestions/Hints
  • CANNOT take same course/clerkskhip twice ?
    University policy
  • (unless failed course)
  • CANNOT vary length of course/clerkship
    ?predetermined for educational purposes
  • Encourage you to take required course(s) in
    Period 1 and/or 2 of Year 3 and throughout Year
    3--DO NOT need to take USMLE Step I first.
  • MUST take required courses, direct patient care
    or hands-on electives at University of Minnesota
    Medical School (Twin Cities, Duluth, Greater
    Minnesota)
  • CANNOT take Med I and Med II back to back, but
    can take clinics, surgical specialties back to
    back.
  • CANNOT receive retroactive credit for research,
    elective away turn in forms at least six weeks
    early
  • Clinical Competence Assessment (CCA)-REQUIRED
    (Pass, FailJune-Oct)-Year 4

39
Additional Clerkship Scheduling Suggestions/Hints
  • Adhere to cancel/add deadlines
  • (6-7 weeks before each period begins)
  • No changes two weeks prior to the start of a
    course/ clerkship except in extreme emergencies
  • Do NOT plan to change schedule past the deadline
    to accommodate interview time in Year 4 time is
    built into the schedule specifically for that
    purpose

40
Additional Clerkship SchedulingSuggestions/Hints
  • Research, elective away for credit
  • To receive credit for these courses, the course
    MUST be on your schedule prior to participation
    and the correct forms must be COMPLETED and filed
    with the Curriculum Office

41
Forms to be Downloaded for Completion
www.meded.umn.edu
  • INMD application/evaluation (elective away for
    credit)
  • Research application/evaluation - elective
  • Change of advisor
  • ERAS

42
Please complete and submit the forms EARLY for
electives away for credit, research and
international rotations retroactive credit will
NOT be given
43
Student Swapping of Clerkships/Courses
  • Student run
  • Scott Davenport, G. Fritts, T. Thompson do NOT do
    swaps
  • Will help with required clerkship swaps if
    difficulty encountered and if submit
  • ID numbers of both students needed
  • Swap periods, sites, and course numbers for both
    courses
  • e-mail from BOTH students approving swap

44
Additional Scheduling Suggestions
  • Leave time in schedule for interviewing (Periods
    4 (?) and 5 of Year 4)-0.5 day off per week for
    emergencies like interviewing
  • Do elective away rotations (you may need a letter
    explaining our schools flexible scheduling)
    through VSAS (Genne) and sub-internships in
    summer,early fall of year 4
  • Take Step 2 early if you did not do as well as
    you would have liked on Step 1
  • Take Surgery before a surgical specialty if you
    want to enter that surgical specialty
  • Enjoy rotations work hard, be professional, be
    interested and committed, take responsibility
    and learn as much as you can.

45
Important Decisions for SchedulingYear 3, 4
Medical School
  • DO NOTS
  • Delay taking required clerkships to mid or late
    Year 3 and Year 4
  • Delay registering for required clerkships in
    Periods 1 and 2 of Year 3
  • Register for required clerkships in Period 5
    (interviewing) and Period 8 (Graduation)
  • Register for Medicine I and Medicine II back to
    back
  • Register for subspecialty elective(s) in a
    specialty without taking the core
    clerkship/course (e.g, cardiology before Med I)
  • Register for Emergency Medicine without taking
    Medicine I or Surgery
  • Delay discussion with clinical mentors past
    mid-later Year 3 about specific requirements to
    match in highly competitive specialties (e.g.
    research, other projects, electives away,
    sub-internships)

46
Curriculum Changes for 2012-2013
  • NO required courses in period 8 unless approved
    by Drs. Watson or Thompson.
  • MetroPAP (pilot)-2 students
  • Clinical Competence Assessment (CCA),
    OSCE-Required in Year 4 (June-October, Pass/Fail)
  • New Faculty Advisor System for incoming Year 1
    students in TC similar to Learning Communities in
    Duluth
  • Emergency MedicineRemains Required Course
  • Scheduling (required clerkships)Shorter time
    period530-1030 pm for four days.

47
Clerkship Scheduling - Lottery
  • Clerkship, site of choice, period Put in first
    (often Med I)
  • Come prepared with several schedules clerkships
    may be filled
  • Family Medicine Clerkship and Clinics in Primary
    Care Selective replace Primary Care Clerkship
    (PCC) both are required courses do NOT need to
    be sequential (similar to surgical specialties)
  • UCAM Select FMCH 7600 and FMCH 7700 early (if
    strong desire to take UCAM-- sign up for it as
    the UC site and FMCH 7511 as elective (3rd
    month)-no Fam Med PCS Clinic
  • Grading at sites more similar with more central
    oversight
  • Follow cancel-add deadlines.
  • Monitor the scheduling system for
    openingsmultiple hits or changes contact
    colleagues to switch (student run swap)

48
Clerkship Scheduling Lottery
  • Your schedule will NOT be perfect , but it will
    work out over time.
  • You will get the courses you need to graduate!
  • You will get into your career specialty
    residency, despite your schedule!
  • Take time off for interviews
  • ALL WILL WORK OUT IN THE END!!!

Do NOT stress out
49
Important Upcoming DatesClass of 2014
  • Event Date
  • RPAP Application - Submitted December 2011
  • - Interviews Jan (D), Jan (TC)
  • -
    Selection February, 2012
  • Select/Schedule Clerkships March 5-8, 2012
    530-1030pm
  • Advisors Approve Schedules March 12-26, 2012
  • Transition Course/ Days (Required) ???
  • Must register for USMLE Step 1 exam before access
    to on-line scheduling system
  • Must take USMLE Step 1 exam before end of Period
    2 (Year 3)-mid August

50
Important Decisions
  • Schedule - Years 3, 4
  • RPAP, MetroPAP (late fall-Year 2)
  • UCAM
  • Required courses/clerkships (56 credits)
  • Period 1, 2 Year 3
  • USMLE Step I exam (when take)
  • Career choice
  • 0.5 day/week off for emergencies only, not
    vacation day
  • Select periods, sites of educational experiences
    for clerkships/courses

51
Important Decisions-Year 3,4
  • International rotation (4-12 credits)
  • Elective away
  • Flexible MD program
  • Free time remember residency interviews
    (November-mid-January)
  • Research critical inquiry (6-12 weeks)
  • Electives (20 credits)
  • Direct patient care or hands-on 8 credits
    minimum
  • Sub-internships
  • Non hands on radiology (except interventional),
    laboratory medicine, electives away, alternative
    medicine, research, international rotations

52
Important Decisions about Scheduling
  • Take required clerkships in Periods 1, 2 of Year
    3
  • Better site selection
  • Increased flexibility throughout Years 3, 4
  • Take 42-44 credits (weeks) by start of Period 4
    in Year 4 (mid-late September) if
    possible-STRONGLY RECOMMEND
  • Allows for improved career specialty selection
  • Allows for interviewing, seeking letter of
    recommendations-Year 4
  • Grades, evaluations available for MSPE,
    interviewing
  • Allows for study for Step 2 CK, CS exams-Year 4
  • Allows for research, international rotations in
    Year 4
  • Allows for elective away for credit courses in
    Year 4
  • NO required clerkships in latter part of Period 8
    of Year 4
  • Minimize required clerkships in Period 5 of Year
    4 (interviews)

53
Scheduling LotteryMarch, 2012
  • Number of groups 10
  • Students per group 20-24
  • Time period per group
    8 Min
  • 530-1030 pm
  • March 5-8, 2012
  • Number of rounds 15
  • Select one REQUIRED course per round 11 rounds
  • Select remaining electives 4-5 rounds

54
Resources to Help
  • Faculty Advisors
  • Fellow Students (Year 3 and 4)

55
Resources to Help
  • Lil Repesh, Ph.D
  • Ted Thompson, MD
  • 612-626-2841 (telephone)
  • 612-626-4853 (fax)
  • thomp005_at_umn.edu (e-mail)
  • Senior Associate Dean-- Kathy Watson, MD

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Three Very Important People
  • 612-625-4692
  • mcand003_at_umn.edu
  • 218-726-7034 or 7897
  • bpeters5_at_d.umn.edu
  • 218-726-8872
  • lrepesh_at_d.umn.edu
  • Genne Fritts
  • Deann Dahl
  • Lil Repesh

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Communication with Students
  • Information Web sites
  • Curriculum Scheduling Advisors
  • www.meded.umn.edu
  • USMLE Board Examination
  • www.nbme.org
  • NRMP-Match
  • www.aamc.org
  • Careers in Medicine
  • www.aamc.org/careersinmedicine

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Faculty Advisors
  • (FA)

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Faculty Advisors
  • Goals/Aims
  • Build long term relationships among
    students/faculty
  • Identify students needs and connect them to
    helpful resources
  • Promote professional formations throughout
    medical school

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Duluth Faculty Advisors
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Curriculum
Assessment
Students activities
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Suggested Pairing of Duluth/TC Faculty Advisors
  • Duluth
  • Twin Cities
  • Ray Christensen
  • Joy Dorscher
  • Sue Nordin
  • Jennifer Pearson
  • Jake Prunuske
  • Ruth Westra
  • Ted Thompson
  • Jane Lewis
  • David Satin
  • Nersi Nikakhtar
  • Peter Weissmann
  • Holly Boyer
  • Marshall Hertz

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Faculty Advisor for Medical Students
  • Specific requirements
  • Specific interest in advising students
  • Selected by Senior Associate Dean with approval
    of department (TC)
  • Continuation of Learning Communities in Duluth
  • 24-25 students per year in TC, about 10 students
    in Duluth
  • Minimum of one meeting/semester/student
  • May require more, dependent on issues
  • Both advisor and student responsible for meeting
    arrangements

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Qualities of A Good Advisor/ Mentor
  • Available/Approachable/Accessible
  • Honesty, integrity
  • Respectful
  • Common Sense
  • Enthusiastic/Interested
  • Good listener
  • Understanding-Supportive
  • Good judgment
  • Creates a trust relationship
  • Encourages students to develop to full potential

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Faculty Advisors
  • RESPONSIBILITIES
  • - Academic Progress/Performance
  • Review evaluations, grades, transcript
  • Review USMLE scores
  • Review individualized learning plans
  • Review e-portfolios (Duluth)
  • Review need for LOAs, deceleration
  • Prepare MSPE (Deans Letter) April-August (Year
    3 ?4)
  • Co-edit with Duluth FA for Duluth students
  • Identify, explain gaps in time
  • Identify students at risk for not matching
  • Provide support/advocacy (e.g. COSSS)

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Faculty Advisors
  • RESPONSIBILITIES Continued
  • CURRICULUM PLANNING SCHEDULE PREPARATION
  • Approve schedule for Year 3, 4 clerkships/courses
    (March, Year 2) 76 credits for graduation (56
    required)
  • One-on-one meetings before schedule submission
  • Required clerkships 56 credits for graduation
  • Best sequence is there one?
  • Required clerkships in Year 3
  • Appropriate electives (20 credits, 8 being
    hands-on) for career, graduation
  • CAREER COUNSELING-NETWORKING-CLINICAL MENTORS
  • Guidance in career selection
  • Network Clinical Mentors
  • SPECIAL INTERESTS ADVISORY
  • International rotations
  • Flexible MD
  • RPAP/MetroPAP
  • Research
  • LOAs/Deceleration
  • Volunteer Activities Student Organizations
  • Summer Preceptorship (SIM)

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Clinical Mentor Program
  • StudentsIncoming Year 3 (Class of 2014) (other
    years-future)
  • Twin Cities, Duluth Campuses (240 students)
  • Each student has available one or more mentor (s)
    through the Faculty Advisor
  • May change mentor
  • Each student and mentor jointly arrange
    communication, initially through the Faculty
    Advisor
  • Entering Year 4 students-Clinical
    Advisor-Residency Program Director
  • Number of Mentors per Department
  • Two (small departments) to 10 (large)
  • Residency program directors (many) plus others
    involved and interested in educational activities
    of students and who understand residency
    programs, selection (what is required) and career
    specialty options
  • Department Head approval/notification-support
  • Names of Clinical Mentors on the web--listed by
    department and available to Faculty Advisors,
    incoming Year 3 students
  • STARTS January 2012

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Responsibilities
Faculty Advisor Clinical Mentor
Schedule Preparation Yes NO
Academic Progress (Advocacy, COSSS, Flexible MD, IMER, RPAP) Yes No unless requested (students permission)
MSPE Preparation Yes NO
Network (specialty choice, research, joint programs, IMER) Yes Yes Major Focus
Career Specialty Selection Yes Yes Major Focus
Support/Assistance Yes-ongoing Yes ongoing
Large and small group sessions (e.q. graduation, match day, Interviewing, GHHS or AOA meetings) Yes Invited
FRIEND/ROLE MODEL
  • Note The faculty advisor makes the final
    recommendation regarding scheduling and academic
    progress of the student.
  • Both impart information, valuable tips,
    perspectives to students.
  • Both encourage students to develop to their full
    potential.

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Clinical Advisors-Clinical Mentors-Faculty
Advisors
  • Clinical Advisors Entering Year 4 students in
    2012 (Class of 2013) ONLY
  • Faculty Advisors Started August 2010 in TC
    (earlier in Duluth)
  • Entering classes 2014, 2015 ?
  • Same Faculty Advisor for Years 1 4
  • Curriculum planning (scheduling) academic
    progress advocacy networking career
    counseling MSPE preparation
  • Support/Assistance
  • Clinical Mentors Begins January 1, 2012
  • Entering Year 3 students in 2012 (Class of
    2014)
  • Networking, career specialty information/selectio
    n (Students provide grades, USMLE scores,
    research, volunteerism)
  • Support, assistance

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http//www.meded.umn.edu/year34/mentors.php
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NO Selection of Clinical Advisors After Jan 1,
2012 except by Incoming Year 4 Students
  • Information
  • Faculty Advisors ? Clinical Mentors
  • Referral
  • (Year 1,2, incoming 3 students)

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Resources to Help
  • Career Counseling Faculty Advisors,
    Clinical Mentors
  • T. Thompson, MD
  • K. Watson, M.D.
  • Scott Davenport
  • A. Johns, M.D.
  • Lil Repesh, Ph.D

Duluth
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Communication with Students
  • In Person
  • Telephone, pager
  • Letter
  • E-mail
  • Fax
  • Information Web sites

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Communication with Students
  • Information Web sites
  • Curriculum Scheduling Advisors
  • www.meded.umn.edu
  • USMLE Board Examination
  • www.nbme.org
  • NRMP-Match
  • www.aamc.org
  • Careers in Medicine
  • www.aamc.org/careersinmedicine
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