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University Registrations and Enrolments 2013


University Registrations and Enrolments 2013 Portfolio Committee on Higher Education and Training 13 February 2012 University Registration in 2013 University ... – PowerPoint PPT presentation

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Title: University Registrations and Enrolments 2013

University Registrations and Enrolments 2013
  • Portfolio Committee on Higher Education and
  • 13 February 2012

University Registration in 2013
  • University Enrolment planning and spaces for
    First Time Entering Students in 2013
  • Central Applications Clearing House (CACH)
  • Monitoring the Registration Period
  • Key Issues
  • Way Forward

Enrolment Planning Process
  • Enrolment planning for universities is done in 3
    year cycles
  • Process for current cycle started in October 2009
    and resulted in national and institutional
    enrolment and output targets for the 2011 to 2013
    academic years
  • Institutions submitted their plans and DHET
    engaged with them to reach negotiated targets,
    included assisting the Minister to reach his
    delivery agreement targets
  • The next cycle planning has started and this will
    be done for a 5 year cycle to set targets for the
    2014 2018 academic years
  • The table in the next slide provides enrolment
    figures for First Time Entering (FTEN) students
    for 2011 - 2013
  • Actual audited figures are available for 2011,
    information for 2012 onwards are projections
    based on the enrolment plans

2013 First Time Entering Students (FTEN) (Total
and major field related to ministerial targets)
2011 (actual) 2012 (target) 2013 (target) Projected growth
Total FTEN 185 840 179 793 183 893 Already exceeds target
Engineering 15 521 16 403 16 819 8.4
Life and Physical Sciences 11 187 9 660 10 042 Already exceeds target
Animal Sciences 375 1 073 1 154 207 Projection too high (CESM change?)
Human Health Sciences 6 860 8 350 8 978 31 (added investment by DoH and DHET)
Veterinarian Sciences 52 184 234 350 (Projection too high? New investment).
Initial Teacher Education 18 824 16 149 18 367 Already exceeds target
Central Applications Clearing House (CACH)
  • The first phase of the Central Applications
    Service was implemented in January 2013
  • CACH targeted Grade 12 learners from Class of
    2012 who
  • had not applied but found they were eligible for
    university studies
  • did apply but were not successful at the
    institution of their choice
  • Purpose was to ensure that in 2013 (late)
    applicants receive better guidance than in the
    past, and that the number of walk-ins is
    minimised across the system
  • CACH started on 3 January 2013 and will continue
    to operate until the end of March 2013
  • To access CACH, prospective students could
  • Call 0860 111 673 or Send a Please Call Me / SMS
    to 0722 045 056
  • Submit their information to the website

Central Applications Clearing House (CACH)
  • CACH is supported by the SAQA/DHET Career Advice
    call centre using its toll free call number and
    SMS facility
  • The Career Advice call centre is functional
    throughout the year and provides ongoing Career
    Advice and assistance to learners in
    understanding what the requirements are for
    specific types of programmes.
  • CACH Capability
  • able to handle up to 120 concurrent incoming
    calls and operational from 0700 to 2200 every
  • Staff able to speak all official languages
    message recording service all calls recorded
    data capturing during calls
  • Automated call diverting to SAQA Career Advice
  • Daily reports received

Central Applications Clearing House (CACH)
  • On calling in students choose between Career
    Advice and submitting information to CACH
  • Prospective students information captured by
    CACH according to study fields and geographic
  • Information in the database checked against the
    DBE examination results database
  • Lists generated of prospective eligible students
    looking for spaces at various institutions in
    specific fields of study
  • Applicants not meeting the minimum requirements
    for university studies are redirected to the
    SAQA/DHET Career Advice Service for guidance on
    other opportunities in the post school system

Central Applications Clearing House (CACH)
  • Assessment of whether or not a prospective
    applicant would meet the entry requirements
    against information from universities
  • Applicants informed of opportunities within
    Universities or FET Colleges in the geographic
    region linked to interests and prior academic
  • University applications closed in 2012 therefore
    spaces that may be available only identified
    after the registration period (late January 2013
    early February 2013 ). It is at this stage that
    CACH able to assist late applicants
  • Universities provided information on spaces
    opening when students offered the spaces have not
  • CACH databases sent to institutions to facilitate

CACH Volumes and Processes
  • Up to Wednesday 30 January 2013 a total of 66 419
    calls, 1 367 emails and 163 walk ins
  • The Call Centre received 4 types of enquiries
  • career / academic advice routed to SAQA
  • requests for application forms or advice on
    application processes
  • assistance to complete the online form for the
  • students wanting to change their choices or other
    information on the CACH form
  • Databases of prospective students complying with
    minimum admission requirements recorded and
    details sent to Universities for possible
  • as at 31 January 2013 details of 8 467 individual
    students who met Bachelors or Diploma
    requirements provided

CACH Effectiveness
  • At 31 January 2013 details of 8 761 individual
    students who matriculated in 2012 were recorded
    on CACH with 8 467 meeting requirements
  • CACH successful in targeting people who qualify
    for study at university
  • Students who did not qualify, or where no spaces
    are available were redirected to other spaces
    within the PSET system including FET Colleges and
    Learnerships through the SAQA Advice service
  • A multi-media campaign in place using radio, TV
    and social media to create awareness of CACH from
    late November 2012

Looking Forward
  • Apply Now! Campaign to assist in getting message
    to prospective PSET students that in future late
    applications will not be considered
  • Better Career Advice in schools also linked to
    Apply Now! Campaign and the SAQA/DHET Career
    Advice and Information Service
  • CACH in 2014 will focus on assisting students who
    have applied but have not been accepted into an
    institution of their choice and need to be
    directed to other PSET opportunities
  • The Central Applications Service will be
    developed during 2013 for piloting in 2014 and
    implementation in 2015

Monitoring Registration at Universities
  • Universities develop and implement their own
    registration plans
  • Department held a workshop with Registrars on
    20 November 2012 to prepare for
    2013 registration and ensure a well coordinated
    approach and to enable cooperation around the
    implementation of CACH
  • During the registration period, DHET has been in
    constant contact with dedicated contact persons
    at universities to follow up on queries and
  • DHET Call centre receives complaints, queries and
    requests for assistance which are followed up by
    a dedicated section on a daily basis
  • Most institutions started registration during
    January 2013 and some will continue into the
    first three weeks of February
  • The Deputy Minister has visited selected
    institutions during registration including
    Univen, UJ and the UFH

  • Most institutions indicated that they did not
    accept walk-ins however they are open to consider
    cases of students on the basis of individual
    merit and where spaces for admissions are still
    available specifically through CACH
  • Institutions are increasingly utilising ICT, i.e.
    SMS and online registration systems, to
    facilitate the registration of new and returning
    students and minimize long registration queues
  • With the exception of a few cases the process of
    admissions and registration has proceeded well
    thus far some problems experienced at TUT early
    on and some challenges at DUT linked to student
  • Many institutions extending registration to
    enable financial aid issues to be sorted out

Key Issues
  • Insufficient spaces for qualifying matriculants,
    particularly in professional qualifications, e.g.
    MBChB, Engineering, VET Sciences
  • Insufficient funding for poor students
  • Insufficient affordable student accommodation
  • Poor communication with students and parents
    regarding admissions at some institutions in
    relation to understanding of conditional/provision
    al acceptance
  • Career guidance and information at schools on
    post school opportunities, financial aid and
    bursary/ scholarship opportunities

NSFAS Challenges
  • Funding falls far short of demand. Not all
    students who qualify receive NSFAS funding. The
    high demand for financial aid places a huge
    strain on the system
  • The 2010 NSFAS review NSFAS requires 3 x its
    current budget
  • Despite massive NSFAS budget increase over last
    two years, the demands still exceeds funds
  • Institutions Top slice or cap awards ,
    therefore NSFAS students have outstanding debts
    and cannot register
  • The Department provided R350 million in 2012/13
    from the NSF to assist NSFAS returning students.
    DHET will maintain this support in 2013/14
  • All universities have until 14 February 2013 to
    indicate their shortfall for this academic year

Way Forward
  • DHET to hold a workshop with University
    Registrars, Deans of Students and NSFAS to
    reflect on the 2013 process and develop an action
    plan to improve registration and admission
    processes further for 2014
  • Evaluation of the 2012 Apply-Now! Campaign and an
    improved Campaign for 2013 targeting Grade 9 to
    12 learners
  • in partnership with DBE, SAQA, HESA and NSFAS
    targeting all secondary schools
  • information on career guidance and entry
    requirements for different fields
  • how to apply for places at all post school
    institutions, including universities and FET
    colleges, and
  • how to apply for NSFAS funding.
  • the aim is to change the culture and ensure that
    learners make thoughtful career choices and apply
    in time

Way Forward
  • For 2014 intake, ensure an improved CACH system
  • Over the longer term develop and implement a
    Central Applications Service in partnership with
    HESA and NSFAS to enable
  • streamlined applications processes
  • Reliable data on applications and admissions to
  • an integrated student service including career
    guidance information on programmes offered
    across different institutions applications for
    NSFAS and other bursaries etc.

Thank You