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Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)

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Title: Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)


1
Texas Health and Human Services Commission
(HHSC)Procurement and Contracting Services (PCS)
  • Vendor Conference
  • Mental Health Recovery Services
  • Request for Proposals 537-16-138770
  • Date June 9, 2015
  • Time 1000 am

2
  • Welcome
  • Introductions
  • Vonda White, HHSC Procurement and Contracting
    Services (PCS)
  • Wendy Latham, Division of Mental Health and
    Substance Abuse, DSHS
  • Michael Herman, HUB Coordinator, HHSC Procurement
    and Contracting
  • Kara Salmanson, General Counsel
  • Housekeeping Items

3
HHSC Procurement Roles
  • PCS- Responsible for procurement activity
  • Program- Responsible for project scope,
    requirements, performance, results, contract
    management/monitoring
  • HUB- Responsible for HUB activity
  • Legal Questions/answers and legal activity

4
Vendor Conference Overview
  • Procurement Activities
  • Program Overview
  • Legal Overview
  • HUB Items
  • Questions Submittal
  • Break
  • Preliminary Responses to Questions
  • Closing Comments

5
  • Procurement Activities
  • Sole Point of Contact Section III.A., pg.14
  • Questions Answers Section III.A., pg. 14
  • Solicitation Access
  • http//www.hhsc.state.tx.us/about_hhsc/BusOpp/cont
    ract-opportunities.asp
  • RFP Amendment and Announcements Section V.B,
    pg. 20
  • Submission Requirements Section III.D., pg. 15
  • Evaluation Criteria Screening Section IV., pg
    17
  • Schedule of Events Section I.D., pg 10

6
Schedule of Events
  • RFP Release Date 05/28/2015
  • Vendor Conference 06/09/2015
  • Deadline for Submitting Questions 06/12/2015
  • HHSC Post Answers to Vendor Questions 06/18/2015
  • Deadline for Submission of Proposals 06/26/2015
  • Post Tentative Award Announcement 08/10/2015
  • Anticipated Contract Begin Date 9/01/2015

7
  • Mental Health Recovery ServicesProgram
    Overview

8
Program Goals
  • Support the spread of promising and best
    practices to enhance a robust recovery culture in
    the behavioral health system including COSPs and
    RCOs
  • Collaborate with DSHS and TIEMH to spread
    Person-Centered Recovery Planning and identify
    strong recovery measures

9
Program Goals, cont.
  • Enhance the participation of individuals with
    lived experience to inform program development
    and implementation within contractors
    organization
  • Provide peer specialist and family partner
    training, certification, and endorsements
    including certified recovery coaches as eligible.
  • Collaborate with DSHS to provide TA to further
    the integration of certified peers and family
    partners

10
Program Background
  • This offering is a critical part of the Texas
    Recovery and Resiliency service delivery system
    designed to further the person-centered
    assessment, accurate use of the ANSA/CANS to
    guide recovery planning and measure individual
    and system outcomes, and the use of
    evidence-based practices to partner with the
    individual in services to gain optimal outcomes
    to further his/her recovery goals.

11
Program Background
  • This offering also supports the further
    integration of mental health and substance use
    services through the collaboration with DSHS in
    the provision of training and technical
    assistance for peer recovery coaches and recovery
    care organizations.

12
Program Background
  • Peer and Family Partner Certification should be
    in alignment with the currently identified scopes
    of practice outlined in the Texas Administrative
    Code, Mental Health Community-Based Services
    (416), Sub-Chapter A, Mental Health
    Rehabilitative Services
  • CMS guidance to States on the provision of peer
    support to include training and certification as
    defined by the State. http//downloads.cms.gov/cms
    gov/archived-downloads/SMDL/downloads/SMD081507A.p
    df

13
Definitions
  • Certified Family Partner
  • 18 years of age or older
  • Has received
  • A high School diploma or
  • A high school equivalency certificate in
    accordance with laws applicable to the issuing
    agency
  • Has one year navigating a child-service system as
    a parent or LAR
  • Has successfully completed and passed the
    certified family partner training and examination
    recognized by the department

14
Definitions
  • Peer Provider
  • Has received a high school diploma or
  • A high school equivalency certificate in
    accordance with laws applicable to the issuing
    agency
  • Has at least one cumulative year of receiving
    mental health services for a disorder that is
    treated in the target population for Texas

15
Core Skills as Defined by TAC for CPS and CFP
  • The nature of serious mental illness and serious
    emotional disturbance
  • The concepts of recovery and resiliency
  • The department approved curricula, protocol or
    practice
  • Rehabilitative practice techniques found in
    curricula, program, practices and protocols and
  • The prevalence of health risk factors

16
Certified Family Partners, specific skills
  • The aspects of a childs growth or development
    and treatment of a child or adolescent
  • The departments approved skills training
    curricula, protocol or practice guidelines.

17
Systems Transformation
  • Just as person-centered care requires
    practitioners to assess an individuals readiness
    and stage of change, respondent must understand
    the unique characteristics, strengths, and
    barriers of the individual organization and
    identify readiness to move forward in the
    implementation process.
  • Respondent must have a strong working knowledge
    of system transformation drivers and best
    practices.

18
Person-Centered Recovery Planning
  • a collaborative process resulting in a recovery
    oriented treatment plan is directed by consumers
    and produced in partnership with care providers
    and natural supporters for treatment and
    recovery supports consumer preferences and a
    recovery orientation.

19
Person-Centered Recovery Planning
  • An integrating framework for quality services
    that fully supports the aims of TRR including the
    incorporation of evidence-based practices
    illness management and recovery (IMR),
    integration of peer-based services accurate use
    of ANSA/CANS, the promotion of cultural
    responsiveness emphasis of natural
    supporters/community setting maximization of
    self-determination and choice and

20
Person-Centered Recovery Planning, cont.
  • emphasis of natural supporters/community setting
    maximization of self-determination and choice is
    informed by stages of change and motivational
    interviewing is respectful of both professional
    and personal wellness strategies is consistent
    with standards of fiscal and regulatory bodies
    (Texas Administrative Code, Medicaid) and
    finally, provides an emphasis on the attainment
    of meaningful outcomes

21
Certified Peer and Family Partner Integration
  • Identification and collaboration with DSHS to
    implement best practices for the full inclusion
    of peer providers and family partners as critical
    components of the behavioral health service array
  • Collaborative TA with DSHS to identify
    appropriate billing codes, scope of practice
  • Collaborative TA to support hiring practices

22
Questions regarding forms
  • Form F Respondent Background
  • Form G Assessment Narrative
  • Form H Performance Measures
  • Form I Work Plan

23
  • DSHS Office of General Counsel

24
Legal Overview
  • Texas Public Information Act Proprietary
    Information Trade Secrets
  • Consistency in Submission of Vendor Proposals
  • Collusion
  • Apparent or Actual Conflicts of Interest
  • Revolving Door
  • Permissible Contact

25
Texas Public Information ActGeneral Requirement
for the Release of Proposals
  • Proposals will be subject to the Texas Public
    Information Act (the Act), located in Chapter 552
    of the Texas Government Code, and may be
    disclosed to the public upon request. Subject to
    the Act, vendors may protect trade secret and
    confidential information from public release. If
    the vendor asserts that information provided in
    the proposal is trade secrets or other
    confidential information, it must clearly mark
    such information in boldface type and include the
    words confidential or trade secret at top of
    the page. Furthermore, the vendor must identify
    trade secret or confidential information, and
    provide an explanation of why the information is
    excepted from public disclosure, on the Vendor
    Information and Disclosures form

26
Vendors must Protect their Trade Secrets and
Proprietary Data when submitting a Proposal
  • Read Review Texas Govt Code 552.104
  • Read Review Texas Govt Code 552.110
  • Vendors are responsible to review the
    requirements of the Texas Public Information Act.
    Vendors should consult the Texas Attorney
    Generals website (www.oag.state.tx.us) for
    information concerning the Acts application to
    proposals and potential exceptions to disclosure.
  • The Attorney General makes the final
    determination of what is and is not exempted from
    the Open Records Act.  The Attorney General will
    also determine what is and is not proprietary and
    trade secret.

27
Govt Code 552.104Information Relating to
Competition or Bidding
  • (a) Information is excepted from the requirement
    of Section 552.021 if it is information that, if
    released, would give advantage to a competitor or
    bidder.
  • (b) The requirement of Section 522.022 that a
    category of information listed under Section
    522.022(a) is public information and not excepted
    from required disclosure under this chapter
    unless expressly confidential under law does not
    apply to information that is excepted from
    required disclosure under this section.

28
Govt Code 552.110Trade Secrets and Certain
Commercial or Financial Information
  • (a) A trade secret obtained from a person and
    privileged or confidential by statute or judicial
    decision is excepted from required public
    disclosure.
  • (b) Commercial or financial information for
    which it is demonstrated based on specific
    factual evidence that disclosure would cause
    substantial competitive harm to the person from
    whom the information was obtained is excepted
    from required public disclosure.
  • (c) However, the Texas Legislature enacted The
    Texas Uniform Trade Secrets Act effective as of
    September 1, 2013. This Act may impact former
    common law Trade Secrets protections and
    requirements. See, Senate Bill 953, Tex. Leg,
    Regular Session (2013).

29
The Importance of Consistencyin Vendor Proposal
Submission
  • Please read all instructions to complete Vendor
    Proposal.
  • Apply common sense.
  • When in doubt, apply consistent actions
    throughout the preparation of the Vendor Proposal

30
Definition of Collusion(This is not exhaustive
but merely representative)
  • Collusion occurs when two persons or
    representatives of an entity or organization make
    an agreement to deceive or mislead another.
  • Such agreements are usually secretive, and
    involve fraud or gaining an unfair advantage over
    a third party, competitors, consumers or others
    with whom they are negotiating.
  • The collusion, therefore, makes the bargaining
    process inherently unfair.
  • Collusion can involve price or wage fixing,
    kickbacks, or misrepresenting the independence
    of the relationship between the colluding
    parties.

31
CONFLICT OF INTERESTRFP Form D.
  • A vendor must certify that it does not have
    personal or business interests that present a
    conflict of interest with respect to the RFP and
    resulting contract. Additionally, if applicable,
    the vendor must disclose all potential conflicts
    of interest.
  • The vendor must describe the measures it will
    take to ensure that there will be no actual
    conflict of interest and that its fairness,
    independence and objectivity will be maintained
    over the course of the contract. HHSC will
    determine to what extent, if any, a potential
    conflict of interest can be mitigated and managed
    during the term of the contract. Failure to
    identify potential conflicts of interest may
    result in Health and Human Services Commission
    disqualification of a proposal or termination of
    the contract.

32
FORMER EMPLOYEES OF A STATE AGENCY
  • Vendors must comply with Texas and federal laws
    and regulations relating to the hiring of former
    state employees (see e.g., Texas Government Code
    572.054 and 45 C.F.R. 74.43). Such revolving
    door provisions generally restrict former agency
    heads from communicating with or appearing before
    the agency on certain matters for two years after
    leaving the agency. The revolving door
    provisions also restrict some former employees
    from representing clients on matters that the
    employee participated in during state service or
    matters that were in the employees official
    responsibility.

33
Permissible Contact
  • The sole point of contact for inquiries
    concerning this RFP is
  • Vonda White
  • Vonda.white_at_hhsc.state.tx.us
  • (512) 406-2540

34
HUB Subcontracting Plan(HSP) Requirements
35
HUB Topics
I. RFP Section 5-F Historically Underutilized
Business Participation Requirements II. HUB
Subcontracting Plan Development and Submission
Section 5.4, page 26 III. HSP Quick Checklist
Handout IV. HSP Methods Section 6.3-6.7,
pages 28-30 V. HSP Prime Contractor Progress
Assessment Report Section 7 , page 30
36
  1. Historically Underutilized Business
    Participation Requirements

37
  1. RFP Section 5(F) Historically Underutilized
    Business Participation Requirements
  • HUB Participation Goals Section 5.3, page 26
  • Potential Subcontracting Opportunities Section
    5.5, page 27
  • Centralized Master Bidders List and HUB Directory
    Section 5.5, page 27, page 27
  • Vendor Intends to Subcontract Section 5.6

38
  1. RFP Section 5.0 Historically Underutilized
    Business Participation Requirements (cont.)
  • Minority or Women Trade Organizations Section
    6.6, page 29
  • Self Performance Section 6.7, page 29
  • HSP Changes After Contract Award Section 7,
    page 30
  • Reporting and Compliance with the HSP Section
    7, page 30

39
  • HUB Subcontracting Plan (HSP)
  • Development and Submission

40
If HSP is inadequate, response will be rejected
HUB GOALS
Special reminders and instructions
HSP Information Page
41
  • HSP Quick Checklist
  • See Checklist Handout

42
  1. HSP Methods

43
METHOD OPTIONS
  • A Respondent may choose from one of the following
    methods when completing the HSP
  • Method I if 100 of your subcontracting
    opportunities will be performed using only HUB
    vendors
  • Method II if one or more of the subcontracting
    opportunities identified will be performed using
    HUB protégés
  • Method III if a combination of HUBs and
    Non-HUBs are used to perform the subcontracting
    work identified AND the HUB goal identified in
    the solicitation is met or exceeded

44
METHOD OPTIONS
  • A Respondent may choose from one of the following
    methods when completing the HSP (cont.)
  • Method IV if a combination of HUBs and Non-HUBs
    are used to perform the subcontracting work
    identified AND the HUB goal identified in the
    solicitation is not met or exceeded.
  • Method V - if the Respondent intends to self
    perform all of the work utilizing their own
    resources, equipment, employees, and supplies.

45
ALL METHODS
  • For ALL Methods the following steps are required
    to be completed on the HSP Form
  • Page 1 - Section 1 - Respondent and Requisition
    Information
  • Page 2 - Company and Requisition Information
  • Page 2 - Section 2(a) Subcontracting Intentions
  • Section 4 Affirmation and Sign

46
HSP Information Page
Respondent and Requisition Information
47
Company Name and Requisition
Subcontracting Intentions If Yes, Complete
Section 2a If No, Complete Section 2b
48
Section 4 Affirmation
Signature Affirms that Information Provided
is True and Correct.
49
METHOD I
  • If all (100) of your subcontracting
    opportunities will be performed using only HUB
    vendors, complete
  • Section 1
  • Section 2 b. List all the portions of work you
    will subcontract, and indicate the percentage of
    the contract you expect to award to HUB vendors
  • Section 2 c. Yes
  • HSP GFE Method A (Attachment A) Complete this
    attachment for each subcontracting opportunity.

50
Complete Section 2-b List all the portions of
work you will subcontract, and indicate the of
the contract you expect to award to all HUBs.
Complete Section 2-c Yes if you will be using
only HUBs to perform all Subcontracting
Opportunities in 2-b.
51
HSP GFE Method A (Attachment A)
Complete this attachment (Sections A-1 and A-2)
and List Line and Subcontracting Opportunity.
HUB Subcontractor Selection for this
Subcontracting Opportunity
52
METHOD II
  • If any of your subcontracting opportunities will
    be performed using HUB protégés, complete
  • Section 1
  • Section 2 b. List all the portions of work you
    will subcontract, and indicate the percentage of
    the contract you expect to award to HUB vendors
  • HSP GFE Method B (Attachment B) Complete
    Section B-1 and Section B-2 only for each
    subcontracting opportunity as applicable.

53
Complete Section 2-b List all the portions of
work you will subcontract, and indicate the of
the contract you expect to award to HUB Protégés.
Skip Sections 2-c and 2-d.
54
HSP GFE Method B (Attachment B)
Complete Sections B-1 and B-2 only for each
HUB Protégé subcontracting opportunity.
55
HSP GFE Method B (Attachment B)
List the HUB Protégé(s)
56
METHOD III
  • If you are subcontracting with HUBs and Non-HUBs,
    and the aggregate percentage of subcontracting
    with HUBs in which the HUB Goal identified in the
    solicitation is met or exceeded , complete
  • Section 1
  • Section 2 b. List all the portions of work you
    will subcontract, and indicate the percentage of
    the contract you expect to award to HUB vendors
    and Non HUB vendors
  • Section 2 c. No
  • Section 2 d. Yes
  • HSP GFE Method A (Attachment A) Complete this
    attachment for each subcontracting opportunity.

57
Complete Section 2-b List all the portions of
work you will subcontract, and indicate the of
the contract you expect to award to HUBs and
Non-HUBs.
Complete Section 2-c No to using only HUBs to
perform all Subcontracting Opportunities in 2-b.
58
Complete Section 2-d Yes, to the Aggregate of
the contract expected to be subcontracted to HUBs
to meet or exceed the HUB goal, which you have a
contract agreement in place for five (5) years or
less.
59
HSP GFE Method A (Attachment A)
Complete this attachment (Sections A-1 and A-2)
for each subcontracting opportunity.
Subcontractor Selection (HUBs and Non-HUBs)
60
METHOD IV
  • If you are subcontracting with HUBs and Non-HUBs,
    and the aggregate percentage of subcontracting
    with HUBs, holding an existing contract with HUBs
    for 5 years or less, does not meet or exceed the
    HUB Goal identified in the solicitation,
    complete
  • Section 1
  • Section 2 b. List all the portions of work you
    will subcontract, and indicated the percentage
    of the contract you expect to award to HUB
    vendors and Non HUB vendors
  • Section 2 c. No
  • Section 2 d. No
  • HSP GFE Method B (Attachment B) Complete this
    attachment for each subcontracting opportunity.

61
Complete Section 2-b List all the portions of
work you will subcontract, and indicated the of
the contract you expect to award to HUBs and
Non-HUBs.
Complete Section 2-c No, to using only HUBs to
perform all Subcontracting Opportunities in 2-b.
62
Complete Section 2-d No, to the Aggregate of
the contract expected to be subcontracted to HUBs
to meet or exceed the HUB goal, which you have a
contract agreement in place for five (5) years or
less.
63
HSP GFE Method B (Attachment B)
Complete Section B-1 and Section B-2 only
for each subcontracting opportunity.
Good Faith Efforts to find Texas Certified HUB
Vendors
64
HSP GFE Method B (Attachment B)
Written Notification Requirements
List 3 HUBs Contacted for this
Subcontracting Opportunity
65
HSP GFE Method B (Attachment B)
Written Notification To Trade Organizations
66
HSP GFE Method B (Attachment B)
List Trade Organizations Notified with Dates
Sent/Accepted.
67
HSP GFE Method B (Attachment B)
Provide written justification why a HUB was not
selected for this Subcontracting Opportunity
68
METHOD V
  • If you are not subcontracting any portion of the
    contract and will be fulfilling the entire
    contract with your own resources (i.e.,
    equipment, supplies, materials, and/or
    employees), complete
  • All of the steps in Slides Section
  • Section 3 Self Performing Justification

69
Section 3 Self Performing Justification
List the specific page(s)/section(s) of your
proposal response, OR in the space provided,
which explains how your company will perform the
entire contract with its own equipment, supplies,
materials and/or employees.
70
HUB Subcontracting Opportunity Notification Form
71
Sample for Respondents Use.
72
  1. HSP Prime Contractor Progress Assessment Report

73
HSP Prime Contractor Progress Assessment Report
  • Required with
  • ALL Pay Requests
  • List ALL Sub
  • payments
  • (HUBs Non-HUBs)
  • Required even if
  • not subcontracting

74
Texas Health and Human Services Commission
(HHSC)Procurement and Contracting Services (PCS)
  • Questions Submittal
  • Followed by Break

75
Mental Health Recovery ServicesNon-Binding
responses to Vendor Questions
  • Responses given at the Vendor Conference are
    non-binding verbal responses to vendor questions.
    Binding responses will be posted on the HHSC
    Contract Opportunity website by or around June
    18, 2015.

76
Texas Health and Human Services Commission
  • Closing Comments
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