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Proposal Writing Training SECTOR Grants in Moldova


Proposal Writing Training SECTOR Grants in Moldova Key challenges in development of new proposal Zorica Korac, REC CO Serbia – PowerPoint PPT presentation

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Title: Proposal Writing Training SECTOR Grants in Moldova

Proposal Writing Training SECTOR Grants in
  • Key challenges in development of new proposal
  • Zorica Korac, REC CO Serbia

Planning and monitoring the progress
  • While planning keep in mind the change you want
    to achieve, and this will guide you through the
    process that will create a change.
  • Think about the values that your organization
    stands for.
  • Try to get tangible results. In planning, focus
    on concrete outputs/outcomes/impacts, or if there
    are no, look for indirect evidence of the change.

Planning and monitoring the progress
  • Make partnerships that add value to the project
    and avoid artificial partnerships made pro
  • Use volunteering.
  • Avoid taking over the duties of the
    institutions/public utility companies etc. whose
    obligations is to perform certain work.
  • Do not act as consultancies only.
  • Stay open and flexible for modifications.

Credibility issue
  • Build capacities of your organization, but also
    work on building its credibility so that CSOs
    become recognized as relevant factor by citizens,
    other CSOs and Governmental sector.
  • Citizens should one day recognize you as someone
    they can turn to.
  • Make the best use of media. Promote your results
    preferably in an original way (you can use open
    competitions for visual identity solutions etc.)

Relation with the authorities
  • Acting as partners of the authorities and
    balancing critique with the partner role.
  • Safe role of someone who draws attention to
    issues, proposes solutions to the problems, but
    does not go further from presenting them to the
    relevant institutions lead to lack of intensity
    of stress on the institutions and in some cases
    no concrete changes.

The broad RBM- concept
  • 1. Strategic Planning (according to eg LFA) What
    goal/results do we want to achieve? How do we
    achieve the results? (situation and problem
    analysis, formulating SMART objectives and
    identifying indicators and setting baseline and
  • 2. Performance Measurement and reporting How do
    we know that we reached our goal? (Think about
    data on performance and analyze it) How can we
    assess/measure success/failure?
  • 3. General management/leadership (promote a
    culture in the organization/institution that
    think of achieving results/effects not outputs

What is an results indicator and why are we
using them?
  • All indicators has a parent objective (but are
    not the goal) change
  • Indicators should HELP you to better understand
    if you reached your goal or moved towards it?
    (has change occurred? )
  • Indicators makes objective more concrete and are
    by nature quantitative ( can easily be measured
    by no).
  • To ensure that objectives becomes specific,
    realistic and tangible.
  • To verify success/failure of the project
  • Have something to write about in the report to
    the financier?
  • If the objective is SMART , formulating
    indicators is usually not so problematic

Results chain
Development Results
Development Effects
What is DONE and HOW it is DONE
WHAT should be produced/delivered
WHAT Results we expect
WHY its done
Results from the development intervention like
products, capital goods and services
Likely or achieved short and medium term effects
Long-term effects
Actions taken, work performed
Financial, human and material resources
Direct control
External factors and actors
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Success stories related to granting in Serbia
  • Relevant authorities in Nisavski District
    incorporated plans for using biomass into
    strategic documents, and City of Nis started
    planning construction of a biogas plant.
  • National Council of Education (NCE) adopted CSOs
    proposals for defining standards for
    environmental education, thus recognizing
    environmental education and sustainable
    development as an important cross-cutting issue
    that goes beyond individual subjects.

Success stories related to granting in Serbia
  • Paracin municipality made a decision to
    separately collect hazardous household waste,
    being the first municipality that adopted this
    kind of policy in Serbia.
  • Three local governments adopted Local Waste
    Management Plans (Gornji Milanovac, Indjija and
    Kucevo) with local CSOs representatives as team
    members who monitor the implementation.
  • Energy efficiency and water protection were
    identified as priorities in two strategies (Youth
    Policy Action Plan of Vojvodina for 2011-2014 and
    the Local Youth Policy Action of Novi Sad).

Less successful stories related to granting in
  • Project dealing with impact of the traffic on the
    quality of environment in Belgrade. CSOs only
    draw attention to the issues, proposed solutions
    to the problems, but did not go further from
    presenting them to the relevant institutions.
    This lack/low intensity of stress on the
    institutions lead to mild reaction of
  • Project dealing with climate change on city level
    in Belgrade. Project produced Guidelines for city
    strategy for climate change, suggesting necessary
    actions at the city level, as a response to the
    problem of climate change. Results were
    acknowledged but without proof that they will
    find the application that was planned.

Good approach
  • Incorporating SD principles into official
    strategic documents, with high involvement of CSO
    representatives in the processes of planning and
    decision making sets a good path for more
    participatory, inclusive and transparent
    governance in the long run (in particular in
    projects where CSO representatives remain present
    in the bodies/work groups/teams that are in
    position to monitor further implementation of
    newly adopted policies).

  • In some cases, CSO initiatives made some
    progress, but did not fully produce expected
    outcomes. Sustainability of these results is
    weakened by the fact that relevant authorities /
    institutions showed lower level of commitment to
    the project objectives and did not fully accept
    them as their own during the project period.

  • In their attempts to lobby for policy changes,
    CSOs mostly chose to act as partners of the
    authorities, suggesting positive changes, without
    too much emphasis on the flaws in the work of
    authorities. Although this provides better
    reception, it leaves a question how to balance
    critique with the partner role.
  • Some CSOs decided stick to the safe role of
    someone who draws attention to issues, proposes
    solutions to the problems, but does not go
    further from presenting them to the relevant
    institutions. This lack/low intensity of stress
    on the institutions in some cases lead to mild
    reaction of authorities and no concrete changes.

  • Results of some CSO projects showed that
    pioneering work carries hidden threats that are
    not always easy to predict.
  • Partnerships created between CSOs enabled them to
    tackle issues not only on local, but also on
    regional and national level (e.g. projects
    dealing with education and waste).

Aspects of good CSO initiatives
  • initiatives cleverly designed and rooted in the
    current context with which CSOs are very well
  • initiatives of experienced CSOs that are active
    on national, or at least regional level,
  • partnerships among CSOs determine to a large
    extent the outcomes of the projects
  • consortiums consisting of large nationally
    recognized CSOs increases probability of strong
  • synergies between CSOs that are specialized for
    different areas can results with interesting
    outputs and outcomes if responsibilities are
    clearly divided among partners (involvement of
    CSOs specialized for reporting increases

Project Removing non-technical barriers for
using of biomass in energy purpose-Bio generator
  • Consortium has established a network of relevant
    actors (potential suppliers of biomass, relevant
    institutions, local/regional authorities, public
    utility companies, etc) - a platform for
    information exchange,
  • Presented "best practice" examples summarizing
    the bio-energy projects implemented in EU
  • Organized a study visit

  • Simplified administrative procedures Sector for
    planning, urbanism and construction in the City
    of Nis simplified procedures for obtaining the
    information on documents required,
  • The analysis of non-technical barriers to the use
    of biomass for energy purposes in the context of
    economics, finance, legislation
  • Report on zero-balance and alternative short-time
    scenario showing the negative tendencies that may
    arise from the current practice of using
    non-renewable energy sources)

  • City of Nis incorporated plans for the use of
    biomass in energy purposes (pilot biomass to
    energy plant) into their planning document
    prepared in 2010 (City of Nis Development Program
    for 2011). They decided to take over the results
    of the Biogenerator project and have its
    continuation, which is identified in this
    Programme to be conducted by the Council for
    Energy Efficiency of the City of Nis and the
    Department for Utility Services, Energy and

  • In 2011 authorities stated preparation of
    important strategic documents whose drafts
    incorporate plans for biomass usage.
  • Regional Spatial Plan for the area of Nis, Pirot
    and Toplica Administrative District and Energy
    Development Plan of the City of Nis (started in
    2011) incorporated in the plan that biomass has
    the energy potential that needs to be utilized.
  • The initiative for development of the energy
    balance model at the city level, for determining
    the annual need for energy or fuel for the
    continuous supply of consumers, was launched in
    2011 recognizing biomass as a renewable energy

  • City of Nis accepted the Charter of the Mayor
    dedicated to local energy sustainability, and
    officially became the first city in Serbia which
    joined the initiative of the "Energy Cities"
  • Department of Agriculture and Rural Development
    of the City of Nis formed an Agricultural Service
    dealing with agricultural and forest biomass
  • The City of Nis initiated the negotiations with
    the investors who expressed interest for building
    a biogas plant with capacity of 4.8MW that would
    employ about 1000 workers.

Project Sustainable Environmental Policy at
Local Level
  • Consortium worked on improving the participation
    of citizens in the development of Local Waste
    Management Plans in four municipalities, with
    inclusion of civil society organizations in this
    process of plan-development.
  • Three out of four local governments adopted their
    Local Waste Management Plans (Gornji Milanovac,
    Indijija and Kucevo) during the project period,
    with local CSOs participating in the process of

  • At four roundtables and four discussion forums in
    these local governments, stakeholders at the
    local level, including local governments, civil
    society and business sector, became familiar with
    the strategy for waste management, the Law on
    Waste Management and obligations of local
    authorities under this law.
  • Discussion forums enabled participants to present
    specific problems related to the adoption of
    local waste management plan and get answers from
    representatives of the relevant ministry. In this
    way, the capacity of local authorities for
    enforcement of the Law on Waste Management was

  • Consortium published a model for raising public
    awareness about waste management "The new policy
    for developing public awareness about waste
    management at the local level - from
    understanding - to the need", a foundation for
    involvement of citizens in decision-making,
    continuous education and information of citizens.

Working groups for the local waste management
plan established, include representatives of
civil society
CSO representatives are able to monitor the
implementation of policy for managing the
individual waste streams.
Project Healthier Approach Challenge and
  • Founded the protected workshop Company for
    Professional Rehabilitation of Persons with
    Disabilities Green City (companies can finance
    income of persons with disabilities trough
    Company for professional rehabilitation of
    persons with disabilities, or through buying off
    the products of these companies).
  • CSOs managed to put together business sector,
    city authorities, and civil sector and set basis
    to replacement of plastic bags (with paper bags
    produced by people with disabilities) in

Projekti OCD- rezultati
Project Healthier Approach Challenge and
Project Hazardous waste
Project Creating Sustainable Mechanism for Life
Quality Improvement in SE Serbia
  • Project only partially succeeded in their
    attempts although CSOs promised adoption of
    decisions to follow green public procurement
    principles in five municipalities (Pantelej, Bela
    Palanka, Pirot, Babušnica and Dimitrovgrad),
    these decisions were not adopted by parliaments
    during the timeframe of the project
  • Intensive lobbing did have positive impact that
    can be verified by pilot procurements that
    Municipalities conducted during the project,
    where they implemented GPP principles.

Project Creating Sustainable Mechanism for Life
Quality Improvement in SE Serbia
  • Although green public procurement did not appear
    to be a sensitive issue, it turned out that any
    interfering with public procurement is sensitive
    (high emphasis on anticorruption, and compliance
    with prescribed procedures).
  • Civil servants became resilient to any idea that
    involves modification/introduction of new
    criteria in the public procurement processes.

Project Right to the city!
  • Survey conducted among citizens Needs assessment
    analysis - provided significant information about
    citizens views about major problems related to
    traffic in the capital - a guide to
    decision-makers in their work (achieved with
    voluntary engagement of activists of Young
    Researchers of Serbia and financial support of
    Secretariat for Environmental Protection of the
    City of Belgrade).

Project Right to the city!
  • Comparative analysis of the transport policy of
    Belgrade and other European cities, represents a
    document with important information on transport
    problems in Belgrade, as well as some good
    examples of other cities that can later be used
    by government and professional services (tools
    for advocating for sustainable transport in
  • Public campaign on the impact of urban transport
    on environment and climate change, promoting
    advantages of public transport, walking and
    cycling, promoting the idea of City center
    without cars

  • Multi-sector Group that deals with traffic issues
    (formed by Consortium in this project) group
    gathered all relevant institutions and interested
    parties Belgrade City Secretariat for traffic,
    the Traffic Institute CIP, Faculty for Traffic,
    media, CSOs. However, no solid outcome.

  • Project Methods of sustainable management of
    ponds and non-commercial fisheries

Project Right to the white city
  • Thank you