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Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year

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Title: Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year


1
Texas Education Agency PEIMS Data Standards
Changes for the 2012-2013 School Year
  • September 2012
  • Post Addendum Release

2
2012-2013 Data Standards
  • Beginning with the 2012-2013 school year, the
    PEIMS Data Standards will be published in tandem
    with the Texas Education Data Standards.

3
2012-2013 Data Standards
  • The PEIMS Data Standards are now known as the
    Legacy PEIMS Data Standards.

4
2012-2013 Data Standards
  • Global Changes to the Legacy PEIMS Data
    Standards
  • The Legacy PEIMS Data Standards have been
    reformatted to make them easier to use for
    finding answers to data reporting questions and
    training new and existing PEIMS staff to
    understand and answer PEIMS reporting issues and
    questions.

5
2012-2013 Data Standards
  • Global Changes to the Legacy PEIMS Data
    Standards
  • The format for each Legacy PEIMS Data record has
    been standardized across all PEIMS records.

6
2012-2013 Data Standards
  • Each PEIMS Data record is formatted and
    presented in the following way
  • - Name of data record
  • - Description of data record
  • - Business Rules for each data element
  • - Reporting Requirements for data record
  • - Special Reporting Requirements
  • - Examples

7
2012-2013 Data Standards
  • Data Standards Revisions
  • 030 District Finance Data Budget Record
  • Fiscal Year start dates and notification to
    change fiscal year start date have been advanced
    one year.

8
2012-2013 Data Standards
  • Data Standards Revisions
  • 032 District Finance Data Actual Record
  • Fiscal Year start dates and notification to
    change fiscal year start dates have been advanced
    one year.

9
2012-2013 Data Standards
  • Data Reporting Changes
  • 040 Staff Data Identification/Demographic
    Identification Record
  • Middle-Name - Do not use any other text such as
    NONE, NA, NMI, etc for the middle name if the
    staff person has no middle name.

10
2012-2013 Data Standards
  • Data Reporting Changes
  • 100 Student Data - Identification Record
  • Middle-Name - This field may now be blank for
    students. Do not use any other text such as
    NONE, NA, NMI, etc for the middle name if the
    student has no middle name.

11
2012-2013 Data Standards
  • Data Reporting Changes
  • 100 Student Data - Identification Record
  • Homeless-Status-Code (E1082) added to column
    79.

12
2012-2013 Data Standards
  • Data Reporting Changes
  • Homeless-Status-Code Definition
  • See PEIMS Data Element E1082

13
2012-2013 Data Standards
  • Data Reporting Changes Four categories of
    Homeless Status
  • -Shelters
  • -Doubled-Up
  • -Unsheltered
  • -Motels/Hotels

14
2012-2013 Data Standards
  • Data Reporting Changes HOMELESS-STATUS-CODE is
    to be used by all districts for reporting whether
    or not a student is homeless and, if homeless,
    what their primary nighttime residence is at the
    time of identification.

15
2012-2013 Data Standards
  • Data Reporting Changes HOMELESS-STATUS-CODE is
    used to identify all the students that have
    experienced homelessness at some point during the
    school year.

16
2012-2013 Data Standards
  • Data Reporting Changes McKinney-Vento requires
    each school district to designate a homeless
    liaison. This person supports the district in
    Homeless coding decisions.

17
2012-2013 Data Standards
  • Data Reporting Changes Homeless liaisons are
    found on the website of the Texas Homeless
    Education Office.
  • http//www.utdanacenter.org/theo/directory/index.
    php

18
2012-2013 Data Standards
  • Data Reporting Changes HOMELESS-STATUS-CODE
    Codes
  • 0 - Student is not homeless at any time during
    current school year
  • 1 - Student lives in a shelter, transitional
    housing, or is awaiting foster care at any time
    during current school year
  • 2 - Student lives temporarily doubled-up (sharing
    residence with a family or individual) at any
    time during current school year

19
2012-2013 Data Standards
  • Data Reporting Changes HOMELESS-STATUS-CODE
    Codes (continued)
  • 3 - Student is unsheltered (i.e, lives on the
    street, lives in cars, parks, campgrounds,
    temporary trailers including FEMA trailers, or
    abandoned buildings) at any time during current
    school year
  • 4 - Student lives in motel or hotel at any time
    during current school year

20
2012-2013 Data Standards
  • Data Reporting Changes
  • 100 Student Data - Identification Record
  • Unaccompanied-Youth-Code (E1084) added to column
    80.

21
2012-2013 Data Standards
  • Data Reporting Changes
  • 100 Student Data - Identification Record
  • UNACCOMPANIED-YOUTH-STATUS-CODE (E1084) As
    defined by NCLB, Title X, Part C, Section 725(6),
    the term unaccompanied homeless youth means a
    youth not in the physical custody of a parent or
    legal guardian.
  • See PEIMS Data Element E1084

22
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE is limited to
    homeless students who are less than 21 years of
    age on September 1, or eligible special education
    students who are less than 22 on September 1.

23
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE
  • If a homeless student is unaccompanied, but
    later that school year becomes accompanied, this
    status code should not be changed and should
    still indicate that the student had been
    unaccompanied.

24
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE
  • For PEIMS reporting purposes, all students
    identified as unaccompanied in the Fall Snapshot
    must also be coded as unaccompanied in the summer
    collection.

25
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE
  • The unaccompanied status of each student should
    be determined upon enrollment and at the start of
    each new school year.

26
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE
  • Every school district should have processes and
    procedures in place to help identify homeless
    students who become unaccompanied after
    enrollment or after the start of a new school
    year.

27
2012-2013 Data Standards
  • Data Reporting Changes
  • UNACCOMPANIED-YOUTH-STATUS-CODE Codes
  • 0 Homeless student is not unaccompanied at any
    time during the current school year
  • 1 Homeless student is unaccompanied (i.e., is
    not in the physical custody of a parent or legal
    guardian) and received services under the
    McKinney-Vento program at any time during the
    current school year
  • 2 Homeless student is unaccompanied (i.e., is
    not in the physical custody of a parent or legal
    guardian) and did NOT receive services under the
    McKinney-Vento program at any time during the
    current school year

28
2012-2013 Data Standards
  • Data Reporting Changes
  • 105 STUDENT DATA - STUDENT
  • Early-Reading-Indicator-Code (E1522) added to
    column 28.

29
2012-2013 Data Standards
  • Data Reporting Changes
  • 105 STUDENT DATA - STUDENT
  • EARLY-READING-INDICATOR-CODE indicates whether a
    student is reading on grade level or is not
    reading on grade level as a result of reading
    difficulties or having dyslexia as indicated by
    the administered reading instrument.
  • See PEIMS Data Element E1522

30
2012-2013 Data Standards
  • Data Reporting Changes
  • EARLY READING INDICATOR CODEs
  • 1 - Student is eligible for accelerated reading
    instruction as indicated by the administered
    reading instrument on the commissioners list or
    approved by district committee under TEC 28.006.
    (For grades KG, 01, and 02 only)
  • 2 - Student is not eligible for accelerated
    reading instruction as indicated by the
    administered reading instrument on the
    commissioners list or approved by district
    committee under TEC 28.006. (For grades KG, 01,
    and 02 only)
  • 3 - Student was not assessed. (For grades KG, 01,
    and 02 only)

31
2012-2013 Data Standards
  • Data Reporting Changes
  • 105 STUDENT DATA STUDENT
  • The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only
    apply to students in grades KG, 01, and 02.
    Students enrolled in all other grade levels
    should be reported with a blank.
  • For Submission 1 report grade level reading
    status based on the Beginning of Year assessment
    results.
  • For Submission 3 report grade level reading
    status based on the latest assessment results
    available for the student.
  • For Submission 4 The EARLY-READING-INDICATOR-CODE
    must be blank for all students.

32
2012-2013 Data Standards
  • Data Reporting Changes
  • 163 STUDENT DATA Special Education
  • PPCD Service Location Code
  • Decision Chart has been added to guide special
    education staff in determining the proper PPCD
    Service Location Code
  • Reference Chart

33
2012-2013 Data Standards
  • Data Reporting Changes
  • 300 Course Section Data - Campus Record
  • NON-CAMPUS-BASED-INSTRUCTION-CODE (E1072)
    indicates that a course was offered for class
    credit or student achievement, but 1) was not
    taught by a school district/charter school
    employee or a contracted teacher, or 2) was
    taught by a school district/charter school
    employee or a contracted teacher at a facility
    other than the campus where the student is
    enrolled.
  • Refer to Non Campus Based Instruction Code
    Reporting Guidelines

34
2012-2013 Data Standards
  • Data Reporting Changes
  • 300 Course Section Data - Campus Record
  • SERVICE-ID (E0724) refers to the services
    supplied by staff.
  • For the 305 Teacher Class Assignment record, do
    not include courses with SERVICE-IDs that begin
    with SA, SE, SR, SS, 01, 8, or 9. Additionally
    the SERVICE-IDs for Prekindergarten and
    Kindergarten that begin with 02 cannot be
    reported on the 305 Teacher Class Assignment
    record. This rule is enforced by a fatal edit.

35
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data
  • SERVICE-ID (E0724) refers to the services
    supplied by staff.
  • For the 305 Teacher Class Assignment record, do
    not include courses with SERVICE-IDs that begin
    with SA, SE, SR, SS, 01, 8, or 9. Additionally
    the SERVICE-IDs for Prekindergarten and
    Kindergarten that begin with 02 cannot be
    reported on the 305 Teacher Class Assignment
    record. This rule is enforced by a fatal edit.

36
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • CLASS-ROLE
  • A Teacher of Record is almost always in the
    classroom of a particular course section
    delivering the class curriculum delivery to
    students, and determining the final outcome for
    each student in the class.

37
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • CLASS-ROLE
  • Each course section must be reported with at
    least one Teacher of Record. This rule is
    enforced by a fatal edit.
  • If the Teacher of Record changes during the
    duration of the course section, then the Teacher
    of Record will be shown with an ending date and
    the new Teacher of Record will be shown in the
    same course section with a starting date after
    the former Teacher of Record ended their
    service for the course section.

38
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • CLASS-ROLE
  • An Assistant Teacher is almost always in the
    classroom of a particular course section and
    assist the Teacher of Record in the delivery of
    the class curriculum to the students. This
    teacher may work with the students as a whole or
    in part as directed by the Teacher of Record.

39
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • CLASS-ROLE
  • A Support Teacher is occasionally in the
    classroom assisting the Teacher of Record with
    the delivery of specialized instruction related
    to that course section for all or part of the
    class as directed by the Teacher of Record.

40
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • ASSIGNMENT-BEGIN-DATE
  • If more than one teacher is assigned to a course
    section during the duration of a course section,
    then there must be a 305 Teacher Class Assignment
    record for each teacher that was assigned to the
    course section.

41
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • ASSIGNMENT-BEGIN-DATE
  • If after being assigned to a particular course
    section a teacher leaves that course section,
    then there must be a 305 Teacher Class Assignment
    record reflecting both the ASSIGNMENT-BEGIN-DATE
    and the Teacher Class Assignment for that
    particular teachers segment of service to that
    course section.

42
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • ASSIGNMENT-END-DATE
  • If after being assigned to a particular course
    section a teacher leaves that course section,
    then there must be a 305 Teacher Class Assignment
    record reflecting both the ASSIGNMENT-BEGIN-DATE
    and the Teacher Class Assignment for that
    particular teachers segment of service to that
    course section.

43
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • ASSIGNMENT-END-DATE
  • If a particular teacher is assigned to a course
    section, leaves that course section assignment
    more than once, then there must be a 305 Teacher
    Class Assignment record for each of these teacher
    ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-BEGIN-DATEs.

44
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • If a school reports a teacher for a non-campus
    based setting, all appropriate staff data must be
    reported. (040, 043, 045, 050, and 305)

45
2012-2013 Data Standards
  • Data Reporting Changes
  • 305 Teacher Class Assignment Data Record
  • The Student Attendance Accounting Handbook
    requires a teacher of record to be reported for
    most CTE classes for which a school claims CTE
    funding.

46
2012-2013 Data Standards
  • Data Reporting Changes
  • 400 Basic Attendance Data- Student Record
  • PEP-INDICATOR-CODE (E1012) has been deleted from
    the record.

47
2012-2013 Data Standards
  • Data Reporting Changes
  • 400 Basic Attendance Data- Student Record
  • All reporting instructions related to the
    PEP-INDICATOR-CODE have been deleted from the
    reporting instructions and examples.

48
2012-2013 Data Standards
  • Data Reporting Changes
  • 407 Student Data - Optional Extended Year
    Program
  • OEYP data record has been removed from the 2012-
    2013 PEIMS Data Standards.

49
2012-2013 Data Standards
  • Data Reporting Changes
  • 407 Student Data - Optional Extended Year
    Program
  • As a result of the OEYP sunset, PEIMS data
    elements E1014 - OEYP Program Type Code and
    E1029 OEYP Promotion Retention Code have been
    removed from the PEIMS Data Standards.

50
2012-2013 Data Standards
  • Data Reporting Changes
  • 415 Course Completion Data
  • SERVICE-ID (E0724) refers to the services
    supplied by staff.
  • For the 415 Course Completion record, do not
    include courses with SERVICE-IDs that begin with
    SA, SE, SR, SS, 01, 8, or 9. Additionally the
    SERVICE-IDs for Prekindergarten and Kindergarten
    that begin with 02 cannot be reported on the
    305 Teacher Class Assignment record. This rule
    is enforced by a fatal edit.

51
2012-2013 Data Standards
  • Data Reporting Changes 415 Course Completion
    Data
  • DUAL-CREDIT-INDICATOR-CODE
  • Advanced Placement courses reported on the 415
    Course Completion record cannot be reported as
    dual credit unless the course has been approved
    as an AP course by the College Board through the
    AP Course Audit. A College Board-approved AP
    course must adhere to the AP course descriptions
    and be approved through the AP Course Audit.
    This means the college instructor must have
    submitted his/her course syllabus and have
    received approval in advance.

52
2012-2013 Data Standards
  • Data Reporting Changes
  • 415 Course Completion Data
  • Course Grade (E1071) is deleted from Course
    Completion record.
  • Final Course Grade (E1075) is deleted from 415
    Course Completion record.

53
2012-2013 Data Standards
  • Data Standards Code Table Revisions As a result
    of the OEYP sunset, PEIMS code tables C168 -
    Optional Extended Year Program Type Code,
    and C170 - OEYP Promotion Retention Indicator
    Code are deleted.

54
2012-2013 Data Standards
  • Data Reporting Changes
  • 425 Disciplinary Action Data
  • Behavior Location Code (E1017) Added to columns
    76 - 78.

55
2012-2013 Data Standards
  • Data Reporting Changes
  • 425 Disciplinary Action Data
  • Behavior Location Code indicates where a student
    committed an applicable offense that is
    enumerated in Texas Education Code 37.006 or
    37.007. (On/off campus, school related
    activities, etc).

56
2012-2013 Data Standards
  • Data Reporting Changes
  • Behavior Location Code - In most cases where the
    BEHAVIOR-LOCATION-CODE is applicable to a
    particular DISCIPLINARY-ACTION-REASON-CODE, there
    is more than one possible action for that
    DISCIPLINARY-ACTION-REASON-CODE depending upon
    where the behavior occurred.

57
2012-2013 Data Standards
  • Data Reporting Changes
  • Behavior Location Code - If a DISCIPLINARY-ACTION-
    REASON-CODE only has a BEHAVIOR-LOCATION-CODE of
    00 - Not Applicable, then the Texas Education
    Code Chapter 37 is silent as to a location of the
    behavior and it does not matter where the
    behavior occurred so long as the local Student
    Code of Conduct addresses the LEAs ability to
    take action for the behavior where it occurred.

58
2012-2013 Data Standards
  • Data Reporting Changes
  • Please refer to Appendix E for a complete guide
    to all DISCIPLINARY-ACTION-REASON-CODEs, the
    related BEHAVIOR-LOCATION-CODEs, and the
    allowable actions per Texas Education Code
    Chapter 37.

59
2012-2013 Data Standards
  • Data Reporting Changes
  • 425 Disciplinary Action Data
  • Behavior Location Code eliminates duplicate
    reasons in the C165 Discipline Reason Code Table.

60
2012-2013 Data Standards
  • Data Reporting Changes
  • 425 Disciplinary Action Data
  • The Behavior Location Code allows school staff
    to ask and answer two questions to determine
    proper Discipline Action Reason Code reporting.

61
2012-2013 Data Standards
  • Data Reporting Changes 425 Disciplinary Action
    Data
  • Two Discipline determination questions
  • 1. What did the student do?
  • 2. Where did the student commit the behavior?

62
2012-2013 Data Standards
  • Data Reporting Changes 425 Disciplinary Action
    Data
  • Reference Appendix E for a complete explanation
    of the Behavior Location Code for each Discipline
    Action Reason Code for which the code is
    applicable.

63
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • 435 record is converted from a special education
    only restraint data record to a restraint data
    record for all students.

64
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • Restraint Staff Type Code (E1516) is added to
    Columns 49-50.

65
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • School staff persons performing student
    restraints are divided into two categories 1)
    LEA employees or volunteers, and 2) LEA police
    officers or school resource officers (SRO).

66
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • LEA employees are not law enforcement personnel.
    Student restraints performed by these staff are
    only reported if the student was a special
    education student at the time of the restraint
    event. Do not report non-special education
    student restraints performed by LEA employees or
    volunteers.

67
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • LEA police officers are licensed peace officers
    who are employed by a police department created
    by a particular LEA school board. School
    Resource Officers (SRO) are licensed peace
    officers who are employed by a state, county, or
    municipal law enforcement agency who through
    contract with a school district or charter school
    provide a police presence at a school district or
    charter school, or at a school campus.

68
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • Do not report student restraint events that are
    performed by law enforcement personnel who are
    not employed by a LEA police department or who
    are not serving as an SRO under a MOU with a LEA.

69
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • All restraint events reported must be for a
    reason listed in code table C173.
  • 01 - Imminent Serious Physical Harm To
    Themselves
  • 02 - Imminent Serious Physical Harm To Others
  • 03 - Imminent Serious Physical Harm To
    Themselves and Others
  • 04 - Imminent Serious Property Destruction

70
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • Restraint Reason Codes continued.
  • 05 - Imminent Serious Physical Harm To
    Themselves and Imminent Serious Property
    Destruction
  • 06 - Imminent Serious Physical Harm To Others
    and Imminent Serious Property Destruction
  • 07 - Imminent Serious Physical Harm To
    Themselves and Others and Imminent Serious
    Property Destruction

71
2012-2013 Data Standards
  • Data Reporting Changes 435 Student Restraint
    Data
  • Special Ed Indicator Code (E0794) is added to
    Column 51.

72
2012-2013 Data Standards
  • Data Reporting Changes
  • 461 Student Data- Title I Part A Record
  • TITLE-I-PART-A-HOMELESS-INDICATOR-CODE (E1017)
    has been deleted from the record.

73
2012-2013 Data Standards
  • Data Reporting Changes
  • 500 Flexible Attendance Record
  • FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE
  • There are three(3) unique programs that generate
    attendance data on the 500 Flexible Attendance
    data record.
  • 1 Optional Flexible School Day Program
    (OFSDP) Submission 3 only., 2 High School
    Equivalency Program (HSEP) Submission 3
    only., 3 OFSDP Credit/Promotion Recovery
    Program Submission 4 only.

74
2012-2013 Data Standards
  • Data Reporting Changes
  • 500 Flexible Attendance Data- Student Record
  • PEP-INDICATOR-CODE (E1012) has been deleted from
    the record.

75
2012-2013 Data Standards
  • Data Reporting Changes
  • 500 Flexible Attendance Data- Student Record
  • All reporting instructions related to the
    PEP-INDICATOR-CODE have been deleted from the
    reporting instructions and examples.

76
2012-2013 Data Standards
  • Data Standards
  • Code Table Revisions

77
2012-2013 Data Standards
  • Code Table Revisions
  • C022 Service ID Code Table
  • New columns added to the code table Eligible
    for High School Credit, Course Abbreviation,
    Available Units/Credits, and CTE Course.

78
2012-2013 Data Standards
  • Code Table Revisions
  • C022 Service ID Code Table
  • All Magnet Course Service IDs removed.
  • See Change Document 4 for other C022 changes.

79
2012-2013 Data Standards
  • Code Table Revisions
  • C159 Object Code (Actual) (Codes added)
  • Reference Change Document 4 for complete list.

80
2012-2013 Data Standards
  • Code Table Revisions
  • C159 Object Code (Actual) (Codes revised)
  • Reference Change Document 4 for complete list.

81
2012-2013 Data Standards
  • Code Table Revisions
  • C159 Object Code (Actual) (Codes deleted)
  • 3420 Reserve for Retirement of Long-Term Debt
  • 3440 Reserve for Outstanding Encumbrances

82
2012-2013 Data Standards
  • Code Table Revisions
  • C160 Fund Code (SSA) Actual Code Table
  • Fund Code 309 SSA Adult Basic Education
    Federal is added to the code table.

83
2012-2013 Data Standards
  • Code Table Revisions
  • C165 Disciplinary Action Reason Code Table
    (Codes deleted)
  • 51 Firearm (Off Campus 300 ft Zone)
  • 52 Illegal Knife, Club, Or Prohibited Weapon
    (Off Campus 300 ft Zone)

84
2012-2013 Data Standards
  • Code Table Revisions
  • C165 Disciplinary Action Reason Code Table
    (Codes deleted)
  • 53 Serious Offense Conduct (Off Campus 300 ft
    Zone)
  • 54 Felony Marihuana, Controlled Substance,
    Dangerous Drug, Or Alcoholic Beverage (Off Campus
    300 ft Zone)

85
2012-2013 Data Standards
  • Code Table Revisions
  • C165 Disciplinary Action Reason Code Table
    (Codes deleted)
  • 20 Serious or Persistent Misconduct Violating
    the Code of Conduct while in DAEP

86
2012-2013 Data Standards
  • Code Table Revisions
  • C165 Disciplinary Action Reason Code Table
    (Codes added)
  • 59 Serious Misbehavior as defined by TEC 37.008
    while expelled or placed in a DAEP

87
2012-2013 Data Standards
  • Code Table Revisions
  • C178 Crisis Code Table
  • Crisis Code 03 Wildfire Crisis Code deleted
    from the code table.

88
2012-2013 Data Standards
  • Code Table Revisions
  • C178 Crisis Code Table (New Codes added)
  • 06 Reserved for Future Health or Weather
    Related Crisis
  • 07 Reserved for Future Health or Weather
    Related Crisis

89
2012-2013 Data Standards
  • Code Table Revisions
  • C182 Non Campus Based Instruction Code Table
    (New Codes added)
  • 09 Out of District DAEP
  • 10 Non-District PE Substitution Program

90
2012-2013 Data Standards
  • Code Table Revisions
  • C189 - Homeless Status Code
  • 0 - Student is not homeless at any time during
    current school year
  • 1 - Student lives in a shelter, transitional
    housing, or is awaiting foster care at any time
    during current school year
  • 2 - Student lives temporarily doubled-up (sharing
    residence with a family or individual) at any
    time during current school year

91
2012-2013 Data Standards
  • Code Table Revisions
  • C190 - Behavior Location Code
  • 00 - Not Applicable
  • 01 - On Campus
  • 02 - Off Campus, but within 300 feet of campus
    property line

92
2012-2013 Data Standards
  • Code Table Revisions
  • C190 - Behavior Location Code (continued)
  • 03 - Off Campus, but at a school sponsored or
    school related activity
  • 04 - Off Campus, and further than 300 feet from
    the campus boundary (Student was not in
    attendance at a school sponsored or school
    related activity)
  • 05 - On campus of another school district, or
    while in attendance at a school sponsored or
    school related activity of another school
    district

93
2012-2013 Data Standards
  • Code Table Revisions
  • C192 - Unaccompanied Youth Status Code Table
  • 0 Homeless Student is not unaccompanied at any
    time during the current school year
  • 1 Homeless student is unaccompanied and
    received services under the McKinney-Vento
    program at any time during the current school
    year
  • 2 Homeless student is unaccompanied (and did
    NOT receive services under the McKinney-Vento
    program at any time during the current school
    year

94
2012-2013 Data Standards
  • Code Table Revisions
  • Financial code tables will include expanded
    information. Instead of using asterisks to
    signify budget/payroll versus actual use, columns
    will be used with flags. See Program Intent
    (C147) and Function Code (C146) tables.

95
2012-2013 Data Standards
  • Code Table Revisions
  • Appendix H is the Early Notice of changes to
    Financial code tables for 2013-2014 school year.
    The tables will include expanded information.
    Instead of using asterisks to signify
    budget/payroll versus actual use, columns will be
    used with flags.

96
2012-2013 Data Standards
  • Edit Revisions
  • See PEIMS Data Standards Change Document 5.

97
2012-2013 Data Standards
  • Edit Revisions
  • Significant Edit changes.

98
2012-2013 Data Standards
  • Edit Revisions
  • 04056 - If the last four characters of
    DATE-OF-BIRTH are greater than 1993, then
    TOTAL-YEARS-PROF-EXPERIENCE must be 0 (Staff
    person is 18 years of age or younger) . Fatal.

99
2012-2013 Data Standards
  • Edit Revisions
  • 04058 - If MIDDLE-NAME is blank, then a warning
    will be issued for the PEIMS user to check
    whether or not a middle name exists for the
    person. Warning.

100
2012-2013 Data Standards
  • Edit Revisions
  • 04057 - If TOTAL-YEARS-PROF-EXPERIENCE is greater
    than 0, then the last four characters of
    DATE-OF-BIRTH must be less than 1994(Staff
    person must be at least 19 years of age or
    older). Fatal.

101
2012-2013 Data Standards
  • Edit Revisions
  • 10008- FIRST-NAME, MIDDLE-NAME, and/or LAST-NAME
    must not end with " II", III, " IV", " JR", or
    " SR".
  • Change from Fatal to Special Warning.

102
2012-2013 Data Standards
  • Edit Revisions
  • 10015 - FIRST-NAME, MIDDLE-NAME, or LAST-NAME
    must only contain the following characters A-Z,
    0-9, apostrophe, hyphen, the space character.
    Fatal.

103
2012-2013 Data Standards
  • Edit Revisions
  • 10025- If AS-OF-STATUS-CODE is not A, then
    ADA-ELIGIBILITY-CODE cannot be blank. Fatal.

104
2012-2013 Data Standards
  • Edit Revisions
  • 10026- ADA-ELIGIBILITY-CODE must be blank if
    AS-OF-STATUS-CODE A. Fatal.

105
2012-2013 Data Standards
  • Edit Revisions
  • 10027 - If MIDDLE-NAME is blank, then a warning
    will be issued for the PEIMS user to check
    whether or not a middle name exists for the
    person. Warning.

106
2012-2013 Data Standards
  • Edit Revisions
  • 10028 If Homeless Status Code is not 0, then
    Unaccompanied Youth Code cannot be blank. Fatal.

107
2012-2013 Data Standards
  • Edit Revisions
  • 10029 If Homeless Status Code is 0, then
    Unaccompanied Youth Code must be blank. Fatal.

108
2012-2013 Data Standards
  • Edit Revisions
  • 1050B - If GRADE-LEVEL-CODE is not KG, 01, OR
    02 then EARLY-READING-INDICATOR-CODE must be
    blank, then PRIOR-ID must not be blank.
    Fatal.   

109
2012-2013 Data Standards
  • Edit Revisions
  • 10516 - If GRADE-LEVEL-CODE is not KG, 01, OR
    02 then EARLY-READING-INDICATOR-CODE must be
    blank, then PRIOR-ID must not be blank.
    Fatal.   

110
2012-2013 Data Standards
  • Edit Revisions
  • 1102A- If September 1 age is greater than 20,
    then AT-RISK-INDICATOR-CODE must be 0. Fatal.

111
2012-2013 Data Standards
  • Edit Revisions
  • 1102B- If GRADE-LEVEL-CODE is KG, 01 or 02
    then there must be a matching 105 record. Fatal.

112
2012-2013 Data Standards
  • Edit Revisions
  • 11070 - If LEP-INDICATOR-CODE is 1 and
    September 1 age is less than 21, then
    AT-RISK-INDICATOR-CODE must be 1.
  • Fatal.

113
2012-2013 Data Standards
  • Edit Revisions
  • 16345 - If PRESCHL-PROG-CHILDRN-WITH-DISAB-IND-CD
    is 1, then PPCD-SERVICE-LOCATION-CODE cannot be
    0. Fatal.

114
2012-2013 Data Standards
  • Edit Revisions
  • 30003, 30504, 41506- SERVICE-ID must match an
    instructional entry on the SERVICE-ID code table
    C022 and must not begin with SA, SE, SR,
    SS, 01, 8, or 9. Fatal.

115
2012-2013 Data Standards
  • Edit Revisions
  • 30008- If NON-CAMPUS-BASED-INSTRUCTION-CODE is
    10, then SERVICE-ID must be PES00008
    PES00011. Fatal.

116
2012-2013 Data Standards
  • Edit Revisions
  • 30009- If NON-CAMPUS-BASED-INSTRUCTION-CODE is
    09, then CAMPUS-ID, must be registered in the
    Texas School Directory as a DAEP campus type.
    Fatal.

117
2012-2013 Data Standards
  • Edit Revisions
  • 30011- If SERVICE-ID is a Career and Technical
    Education course, then NON-CAMPUS-BASED-INSTRUCTIO
    N-CODE must be 00. Special Warning.

118
2012-2013 Data Standards
  • Edit Revisions
  • 30010, 30512, 41562 - SERVICE-ID cannot be
    02497009, 02510001, 02520004, 02530002,
    02540005, 02550020, 02560005, 02561005,
    02620001, 02630001, 02640005, 02650000,
    02660009, 02670000, 11400000, 11401800,
    11403600. Fatal.

119
2012-2013 Data Standards
  • Edit Revisions
  • 30513 - ASSIGNMENT-END-DATE must be equal to or
    greater than ASSIGNMENT-BEGIN-DATE.
  • Fatal.

120
2012-2013 Data Standards
  • Edit Revisions
  • 41564 - STUDENT-END-DATE must be greater than
    STUDENT-BEGIN-DATE unless Non Campus Based
    Instruction Code for section is 08. Fatal.

121
2012-2013 Data Standards
  • Edit Revisions
  • 41570 - STUDENT-END-DATE must be equal to
    STUDENT-BEGIN-DATE when Non Campus Based
    Instruction Code for section is 08. Fatal.

122
2012-2013 Data Standards
  • Edit Revisions
  • 41518 - Each districts data submission must
    contain at least one or more 415 records where
    the COURSE-COMPLETION-INDICATOR is 1. Fatal.

123
2012-2013 Data Standards
  • Edit Revisions
  • 41550 - If COURSE-COMPLETION-INDICATOR is 0 and
    DUAL-CREDIT-INDICATOR-CODE is 1, then
    COLLEGE-CREDIT-HOURS must be 0. Fatal.

124
2012-2013 Data Standards
  • Edit Revisions
  • 41566 - If DUAL-CREDIT-INDICATOR-CODE is 1 then
    SERVICE-ID must be a high school course.
    (Eligible for High School Credit Y in C022).
    Fatal.

125
2012-2013 Data Standards
If DISCIPLINARY-ACTION-REASON-CODE is 21
23, 33 34, 41 45, 55 56 then
BEHAVIOR-LOCATION-CODE must be (00).
  • Edit Revisions
  • 42576 - If DISCIPLINARY-ACTION-REASON-CODE is
    21 23, 33 34, 41 45, 55
    56 then BEHAVIOR-LOCATION-CODE must be (00).
    Fatal.

126
2012-2013 Data Standards
If DISCIPLINARY-ACTION-REASON-CODE is 21
23, 33 34, 41 45, 55 56 then
BEHAVIOR-LOCATION-CODE must be (00).
  • Edit Revisions
  • 42577 - If DISCIPLINARY-ACTION-REASON-CODE is
    code 9 or 10 then BEHAVIOR-LOCATION-CODE must
    be (04) (Off Campus, Not at school sponsored
    activity). Fatal.

127
2012-2013 Data Standards
  • Edit Revisions
  • 43504 - If RESTRAINT-STAFF-TYPE-CODE is 01, then
    PRIMARY-DISABILITY-CODE must not be 00 and
    SPECIAL-ED-INDICATOR-CODE must be 1. Fatal.
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