Title: Cataloging Principles and RDA: Resource Description and Access
1Cataloging Principles and RDA Resource
Description and Access
- by Dr. Barbara B. Tillett
- Chief, Cataloging Policy Support Office
- Library of Congress
- June 10, 2008
2Principles vs. Cataloguing Code
- Objectives what can be expected of a
bibliographic system (functions of a catalogue) - Find a specific document
- Find all manifestations of a work
- Etc.
- Principles Directives to design a code of rules
- Rules
3Cataloguing Principles
- 1961 IFLAs Paris Principles
4IME ICC Regional Meetings
- IME ICC1
Europe/Anglo-American - IME ICC2 Latin
America-Caribbean - IME ICC3 Middle East
- IME ICC4 Asia
- IME ICC5 Sub-Saharan
Africa
http//www.d-nb.de/standardisierung/afs/imeicc_ind
ex.htm
http//www.loc.gov/imeicc2
http//www.loc.gov/loc/ifla/imeicc/
http//www.nl.go.kr/icc/icc/main.php
http//www.imeicc5.com
5IME ICC Goals Objectives
- Goal
- Increase the ability to share cataloguing
worldwide by - Promoting standards
- Objectives
- Develop Statement of International Cataloguing
Principles - See if rules/practices can get closer together
- Make recommendations for an International
Cataloguing Code (for rule-makers)
6Updating Paris Principles
- December 2003
- IME ICC IFLA Meeting of Experts on an
International Cataloguing Code - IME ICC draft Statement of Principles
7Paris Principles (1961)
- Single Personal Author
- Entry under Corporate Bodies
- Multiple Authorship
- Works Entered under Title, Uniform Headings for
Works, etc. - Entry Word for Personal Names
- Scope
- Function
- Structure of the Catalogue
- Kinds of Entry
- Use of Multiple Entries
- Choice of Uniform Heading
8International Cataloguing Principles Outline
- Introduction
- 0. General Objectives (i.e., Principles)
- 1. Scope
- 2. Entities, Attributes, Relationships
- 3. Functions of the Catalogue
- 4. Bibliographic Description
- 5. Access Points
- 6. Authority Records
- 7. Foundations for Search Capabilities
9Introduction to the ICP
- Serve the convenience of the users
- Broaden Paris Principles
- All types of materials (not just text)
- Description
- Access (not just choice and form of entry, but
all access for bibliographic and authority
records) - Build on
- Great cataloguing traditions of the world
- FRBR and FRAD and future FRSAR
10Guiding Principles for Cataloguing Codes
- Convenience of user
- Common usage
- Representation
- Accuracy
- Sufficiency and necessity
- Significance
- Economy
- Standardization
- Integration
- Defensible, not arbitrary
- If contradict, take a defensible, practical
solution
111. Scope
- Guide development of cataloguing codes
- Bibliographic and authority records
- Library catalogues
- Consistent approach to descriptive and subject
cataloguing - All kinds of resources
121. Scope, continued
- Highest principle for constructing cataloguing
codes - convenience of the users
- of the catalogue
132.1. Entities in Bibliographic Records
- FRBR entities
- Work
- Expression
- Manifestation
- Item
142.2. Entities in Authority Records
- Controlled forms of names
- Work
- Expression
- Manifestation
- Item
- Person
- Family
- Corporate Body
- Concept
- Object
- Event
- Place
????????
152.3. Attributes and 2.4. Relationships
- Attributes
- Identify the entity
- Data elements in bibliographic and authority
records - Relationships
- Bibliographically significant
- Identified through the catalogue
163. Functions of the Catalogue
- To enable a user to
- Find
- Locate a single resource
- Locate sets of resources (collocation)
- Identify
- Select
- Acquire or Obtain
- Navigate
- FRBR user tasks navigate
17- Paris Principles
- Efficient instrument
- Author, title
- Works of author
- Editions of a work
- International Cat. Principles
- User tasks
- Locate single resource
- Locate sets of all resources
- of a person, family, or corporate body
- same work
- same expression
- same manifestation
- on a subject
- by other criteria
- Identify
- Select
- Acquire/obtain
- Navigate
184. Bibliographic Description
- 4.1. Manifestation-based
- 4.2 Separate bibliographic description for each
manifestation - 4.3. Description based on an internationally
agreed standard - ISBDs for library community
- 4.4. Level of completeness depends on purpose of
the catalogue or bibliographic file
195. Access Points
- Formulate following general principles
- Uncontrolled
- Title proper found on manifestation
- Keywords
- Controlled
- Provide consistency
- Authorized access points built following a
standard - Store in authority records (authorized and
variant forms)
205.2. Choice of Access Points
- 5.2.1. Bibliographic record
- Titles
- Controlled titles of works and expressions
- Titles of manifestations (usually uncontrolled)
- Names (controlled) of creators of works
- Corporate bodies as creators when
- work collective thought or activity of the
corporate body, even if signed by a person, or - title nature of the work collectively
responsible for the content of the work - Other persons, families, corporate bodies,
subjects important for finding, identifying,
selecting
215.2. Choice of Access Points
- 5.2.2. Authority record
- Authorized form of name for the entity
- Variant forms of name
- Names of related entities
226. Authority Records
- Construct to control authorized forms of names
and variant forms of names used as access points
(FRAD, FRSAR) - Persons
- Families
- Corporate bodies
- Works, expressions, manifestations, items
- Concepts
- Objects
- Events
- Places
236. Authority Records
- 6.1. Choice of Names
- Preferred form of name that identifies the entity
in a consistent manner, either as - Predominantly found on manifestations
- Leo Tolstoy not Lev Nikolaevich Tolstoi
- or
- Well-accepted name suited to the users of the
catalogue (e.g., conventional name) - Example Hamlet
- not The tragicall historie of Hamlet,
Prince of Denmark
246. Authority Records
- 6.1.1. If entity uses variant names or variant
forms of name, choose one as the authorized
access point for each distinct identity
25Bibliographic identities
Lewis Carroll
- Mathematical treatises
- Childrens stories
Charles Lutwidge Dodgson
266. Authority Records
- 6.1.1. If entity uses variant names or variant
forms of namePrefer commonly known name over
official - Virginia, not Commonwealth of Virginia
- Rhode Island not State of Rhode Island
and Providence Plantations - Or use official name when there is no commonly
known or conventional name
276. Authority Records
- 6.1.1.2.If corporate body used different names
(not just minor variations) in successive
periods, consider each significant name change a
new entity and link authority records
(earlier/later) - Accenture, formerly Andersen Consulting
- OCLC, Ohio College Library Center,
286.1.2. Variant Titles for a Work
- If variant titles for one work, one title should
be chosen as the basis for the preferred title of
the work/expression. - Forms of names 6.3.4 governs which to prefer
296.1.3. Other Variant Forms
- Variant forms not selected as authorized access
point for an entity should be included in the
authority record to be used as variant form
access points or alternate display forms - Example BBC ? British Broadcasting Corporation
3030
31 6.2. Language Authorized Access Point
- When name in several languages, prefer
- form found on manifestations of the expression in
original language and script - Example Shakespeare, William
- but
- If that is not language/script normally used in
the catalogue, may base form found on
manifestations or in reference sources in one of
the languages and scripts best suited to users of
the catalogue - Example Tchaikovsky, Peter Ilich
32 6.2. Language Authorized Access Point
- Provide access in original language and script
whenever possible - Either as authorized access point or variant form
access point - If transliterate, follow international standard
for script conversion - ExampleJapan. Kokkai
- 410 10 a Japan. b Diet (1947- )
- 410 10 a Japan. b National Diet
- 410 10 a Japan. b Diète nationale
- 410 10 a Japan. b Parliament.
33- Paris Principles
- Uniform heading
- Most frequently used name or title appearing in
editions of the works or in references - Several languages
- Original
- If not normally used in catalogue, use language
from editions or reference in one of the
languages normally used
- International Cat. Principles
- Authorized access point
- Predominantly found on manifestations or
well-accepted name suited to users of catalogue - Several languages/scripts
- Original
- If not normally used in catalogue, use
language/script from manifestations or reference
sources in one of the languages best suited to
users
34 6.3. Forms of Names for Authorized Access Points
- Add further identifying characteristics if
necessary to distinguish the entity from others
of the same name
35Different Entities Same Name
Winston Churchill
36 6.3.1. Forms of Names for Persons6.3.2. for
Families
- Entry word when name consists of several words
- follow conventions of the country and language
most associated with that person/family, as found
in manifestations or reference sources - Example Hillary Rodham Clinton
- Clinton, Hillary Rodham
37 6.3.3. Forms of Names for Corporate Bodies
- Direct order, as found in manifestations or
reference sources, except - Part of jurisdiction or territorial authority
- begin with or include the currently used form of
name of the territory concerned in the language
and script best suited to the needs of the users
of the catalogue - Subordinate body or subordinate function or name
is insufficient to identify - begin with name of superior body
- Example Library of Congress. Cataloging Policy
and Support Office
38 6.3.4. Forms of Names for Works/Expressions
- Title that can stand alone
- Name/title combination with name of creator
- Title qualified by addition of identifying
elements - Corporate name, place, language, date, etc., to
distinguish
39 6.3.4. Forms of Names for Works/ Expressions
- Preferred title, choose
- Most frequently found in manifestations of the
work in original language - or
- Found in reference sources
- or
- Most frequently found on manifestations
407. Foundations for Search Capabilities
- 7.1. Search and Retrieval by access points
- Provide reliable retrieval of bibliographic and
authority records and their associated
bibliographic resources - Limit search results
- 7.1.1. Searching devices
- Full forms of names
- Keywords
- Phrases
- Truncation
- Etc.
417.1.2. Essential Access Points
- Main attributes and relationships of each entity
- 7.1.2.1. Bibliographic records
- Name of creator or first named creator when gt1
- Preferred title for work/expression
- Title proper or supplied title for manifestation
- Year(s) of publication or issuance
- Subject headings, subject terms
- Classification numbers
- Standard numbers, identifiers, key titles for
described entity
427.1.2. Essential Access Points
- 7.1.2.2. Authority records
- Authorized name of entity
- Identifiers for entity
- Variant forms of name for the entity
437.1.3. Additional Access Points
- Attributes from other areas of bibliographic
description or authority record may serve as - Optional access points or
- Filtering or limiting devices
447.1.3. Additional Access Points
- 7.1.3.1. For bibliographic records include
- (not limited to)
- Names of creators beyond the first
- Names of persons, families, or corporate bodies
in other roles than creator, e.g., performers - Variant titles (Parallel titles, caption titles,
etc.) - Authorized access point for series
- Bibliographic record identifiers
- Language
- Country of publication
- Content type
- Carrier type
457.1.3. Additional Access Points
- 7.1.3.2. For authority records include
- (not limited to)
- Names of related entities
- Authority record identifiers
46Next Steps for Principles
- Worldwide review 2008
- Influence the new cataloguing codes of the world
47Questions?
ICP International Cataloguing Principles
http//www.ifla.org/VII/s13/icc/principles_review_
200804.htm