CYS Fiscal Management Training Writing Competitive Grant Proposals - PowerPoint PPT Presentation

View by Category
About This Presentation
Title:

CYS Fiscal Management Training Writing Competitive Grant Proposals

Description:

Title: CYS Fiscal Management Training: Writing Winning Grant Proposals Author: Image Last modified by: LD610-XPPRO Created Date: 3/15/2007 4:22:04 PM – PowerPoint PPT presentation

Number of Views:74
Avg rating:3.0/5.0
Slides: 42
Provided by: Imag103
Learn more at: http://cysmis.files.cyscopa.com
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: CYS Fiscal Management Training Writing Competitive Grant Proposals


1
CYS Fiscal Management Training
Writing Competitive Grant Proposals
  • Writing Competitive
  • Grant Proposals
  • Welcome !

2
CYS Fiscal Management Training
Writing Competitive Grant Proposals
  • OVERVIEW
  • Public and Private Grants

3
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Federal Grants Use of Funds (Non-Profits)
  • OMB Circular A-110 (Uniform Admin Req.)
  • http//www.whitehouse.gov/omb/circulars/a110/a110.
    html
  • Cost Principles for Non-Profit Organizations
  • http//www.whitehouse.gov/omb/circulars/a122/a122_
    2004.html
  • Audits of States, Local Gov, and Non-Profit Orgs
  • http//www.whitehouse.gov/omb/circulars/a133/a133.
    html

4
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Federal Grants Rule Against Supplanting
  • Federal funds must be used to supplement existing
    funds for program activities and must not replace
    those funds that have been appropriated for the
    same purpose.

5
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Federal Grants Miscellaneous Considerations
  • Life of Funds (3 4 years after appropriation)
  • May Involve MBE/WBE, EEOP, Environmental
    Requirements
  • Federal Approval of Indirect Cost Rate
  • Typically Involves Both Fiscal and Programmatic
    Reporting
  • May Involve Intensive Audits (GAO)

6
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Foundation Types
  • Independent
  • Corporate
  • Family
  • Operating

7
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Public Charities
  • Community Foundations
  • Corporate Giving Programs
  • Churches
  • Medical Research (Hospitals, Universities)

8
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Private Application Process
  • See individual guidelines
  • On-line eligibility test
  • Letter of Inquiry (2-3 pages)
  • Invitation from foundation to apply
  • Electronic submission

9
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • PROPOSAL OVERVIEW

10
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Statement of the Problem
  • Need for Assistance

11
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Clearly identify the physical, economic, social,
    financial, and/or other problems requiring a
    solution.
  • Use demographics and statistics to support your
    identification of the problem. These should be
    as recent and as local as possible.
  • Use scholarly/ policy research to support both
    the identification of the problem/ how your
    program will meet the need.

12
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Draw a logical connection between your
    organization and the problem to be solved.
  • Outline your agencys history
  • working within the community
  • working with the targeted population
  • working with similar programs

13
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Indicate how proposed project
  • will build on past work
  • what past work has been
  • what needs remain to be addressed
  • Argue how proposed project will address need and
    why likely to succeed

14
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Argument Strategies
  • Use examples
  • Use risk indicators,draw comparisons
  • Use academic and policy center papers to support
    your identification of the problem, your program
    design, your likely results
  • Use tables, charts, and maps

15
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • GOALS and OBJECTIVES

16
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Goal General statement of what you hope to
    accomplish in addressing the identified need
  • Two Basic Components
  • Who will be affected
  • What will change as a result of the program

17
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Objective The resulting change

SMART Specific Measurable Attainable
Realistic Time-Bound
18
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Goals
  • Poor Child care staff will be more informed
    about early childhood development issues
  • Better Child care staff will be able to
    recognize and report signs of early childhood
    developmental delays
  • Best Child care staff will be trained in basic
    principles of early childhood development to
    enable them to recognize and report suspected
    cases of developmental delays to special needs
    staff

19
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Objectives
  • Our agency will partner with the University of
    Chicagos School of Social Service Administration
    to design a 3-day training program specifically
    tailored for child care staff and focused on
    recognizing signs of early childhood
    developmental delays
  • Over the one-year project period, 50 of all
    child care staff will receive basic training in
    the recognition of developmental delays among
    pre-school children as well as training on the
    protocol for reporting suspected cases to special
    needs staff
  • During the first six months of the program,
    identified cases of developmental delays will
    increase by 10

20
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Goals
  • and
  • Objectives
  • Outcomes
  • and
  • Impacts

21
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • PROGRAM STRATEGY
  • ACTION PLAN A set of activities that help to
    determine the methods and resources needed to
    reach goals

22
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • EVERY ACTION GOAL/OBJ
  • EVERY ACTION BUDGET
  • EVERY ACTION STAFF
  • EVERY ACTION MISSION

23
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • EVALUATION PLAN

24
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Measuring Program Performance
  • Measure your accomplishments (outcomes) toward
    meeting your objectives.
  • Identify and plan for gathering data pertinent to
    each objective.
  • Data findings may inform/alter program
    strategies.
  • Documentation of outcomes may build case for
    additional funding.

25
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • How Do You Measure Performance?
  • OUTCOMES
  • Indicators of performance
  • Program inputs and resources

26
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Performance Measures
  • Goal To deter youth from gang related activity
    and gun violence.
  • Objective Staff will provide youth intervention
    services that will offer safe places for youth
    interaction and support adult supervised
    activities.
  • Performance Measures
  • Duration of services
  • Frequency of services
  • Youth participation
  • Youth arrest rates

27
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • BUDGET OVERVIEW

28
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • First Things First Consider the Following
  • The Long Haul (It is safer not to anticipate that
    the income from the grant will be the sole source
    of support for your program)
  • Use and Restrictions (Are all budgeted items
    allowable? Are matching funds required?)
  • The True Cost (implementation, administration,
    phase-down your local resources)
  • Accounting Systems (fiscal reporting, audit
    trails)

29
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Other Considerations
  • Inflationary Costs (salaries, rent, utilities,
    insurance)
  • Consistency with Proposal Narrative
  • Consistency with Past Practice and Organizational
    Parameters
  • Consistency with the Field
  • Not Currently Funded

30
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Passing the Snicker Test
  • Obvious Placeholders
  • Calculations
  • High Overhead Costs / Low Program Costs
  • Suggests Dependency on Continued Funding
  • Errors and Inconsistencies

31
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Sample Budget
  • (Note Use the budget categories and forms
    provided by the funder)

Budget Line Description Cost
Personnel Administrative Assistant _at_ 1,750 monthly X 7 months X 2 positions 24,500
Equipment 2 Computer Workstations _at_ 1,450 and 2 Printers _at_ 650 4,200
Supplies 6 Printer Cartridges _at_ 95 and miscellaneous office supplies _at_ 350 920
Travel Client Transportation (200 miles weekly X 28 weeks X .43 per mile) 2,408
Total Costs 32,028
32
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • WRITING TIPS

33
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • DONTS
  • Avoid adjectives
  • Avoid adverbs
  • Avoid clichés
  • Avoid jargon

34
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • DOs
  • Keep the audience in mind
  • Use spell check and grammar check
  • Use simple constructions
  • Use topic sentences
  • Use examples
  • Use citations
  • SHOW DONT TELL

35
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Citation Guidelines
  • APA Style (American Psychological Association)
  • Footnote (at the end of the sentence, outside the
    period)
  • Author Last Name, Author First Initial. (Date of
    Publication). Title of Publication. Place of
    Publication Publisher.
  • Frey, W. (2005). Diversity Spreads Out
    Metropolitan Shifts in Hispanic, Asian and Black
    Populations Since 2000. Washington DC
    Brookings Institution, Metropolitan Policy
    Program.

36
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • Reader should be able to use citation to find
    source
  • Be consistent
  • Italics for free-standing publication title,
    quotations for piece of larger whole.
  • Use Ibid.

37
CYS Fiscal Management Training Writing
Competitive Grant Proposals
  • BREAKOUT SESSION

38
CYS Fiscal Management Training Writing
Competitive Grant Proposals
39
CYS Fiscal Management Training Writing
Competitive Grant Proposals
40
CYS Fiscal Management Training Writing
Competitive Grant Proposals
41
CYS Fiscal Management Training Writing
Competitive Grant Proposals
About PowerShow.com