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Opening the way through information - Vulindlela and HR information

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Title: Strategies to improve the quality of HR information Author: Imraan Patel Last modified by: User Created Date: 3/12/2001 8:55:40 AM Document presentation format – PowerPoint PPT presentation

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Title: Opening the way through information - Vulindlela and HR information


1
Opening the way through information - Vulindlela
and HR information
  • Portfolio Committee on Public Administration
    (National Parliament)
  • 15 March 2001

2
Issues to address
  • History and description of Vulindlela
  • Vulindlela and HR information
  • Supporting projects
  • National Minimum Information Requirements
  • Prescribed formats for annual reports
  • Evaluation of the HR information available

3
Vulindlela - a short history
  • Initiative of the National Treasury
  • April 1997 - need for management statistics on
    personnel costs
  • Production of monthly expenditure trends -
    evolution of the Early Warning System
  • November 1997 - Minister of Finance requests the
    establishment of a central repository of
    financial and other information

4
History (continued)
  • February 1998 - need for a public expenditure
    database to compile and analyse government
    finance statistics
  • Vulindlela designed as the preferred central
    database that would meet the needs of the
    Treasury and other stakeholders
  • combine with the establishment of an Information
    Strategy Working Group (ISWG)

5
Description
  • Data warehouse enveloping internal and external
    operational data systems
  • Primary purpose is to provide management, policy
    and planning information
  • Data extracted into the warehouse and transformed
    into meaningful information for decision-making

6
Description (continued)
  • Extremely complex process
  • require high degree of specialist technical and
    business expertise
  • Need to address differences in operational
    systems, lack of standardisation and technology
    issues

7
Vulindlela Data Warehouse (currently on SAS
software)
Integration of data-sets (extraction and
scrubbing)
PERSAL
FMS
BAS
Other systems
8
Vulindlela supports-
  • Total re-classification of government expenditure
    to GFS standards
  • In-year monitoring of expenditure against budgets
  • Historical trend analysis (up to 5 years in some
    instances)
  • Improved HR and personnel expenditure information

9
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10
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11
Vulindlela and HR Information
  • Large volume of data (actual and potential) in
    PERSAL and financial systems
  • Problems with operational systems-
  • GIGO effect
  • Information is generated for operational reasons
    (e.g. temporary teachers)
  • People not using fields where there is no salary
    implication
  • Dramatic changes in HR policy from 1994

12
Other problems
  • Limited value added to information
  • percentages, ratios and indices
  • Lack of consolidation of information in multiple
    ways
  • development of the sector concept a key
    innovation
  • Limited assessment of the story behind the number
  • limited benchmarking information

13
Other problems (2)
  • Presentation of information not in a
    user-friendly format
  • No consistency in presentation and methods of
    cleaning the data
  • Finally, limited customisation of information
    products to different stakeholder or target
    groups
  • level of detail
  • look and feel

14
Products and target groups
  • PERSAL system - HR practitioners
  • Vulindlela HR report - Ministers and Heads of
    Department
  • Vulindlela HR Bulletin - central policy
    departments
  • Vulindlela system - power users
  • Prescribed formats in annual reports -
    legislatures, media, and the public

15
Managerial Review Oversight
  • Public Service Regulations, 1999
  • Unclear what was required
  • Difficulties in designing appropriate formats
  • Onerous requirements
  • Not aligned to other processes
  • not aligned to NMIR
  • legislative provisions did not facilitate easy
    modification based on changing needs

16
Towards prescribed formats
  • Public Service Regulations, 2001
  • Minister will issue prescribed formats at the
    start of the reporting period
  • Vulindlela system enables the generation of
    significant amounts of the information in the
    required format
  • Certainty, standardisation and greater
    transparency
  • better alignment with the budget documentation

17
Status Quo
  • 2000/ 02 annual report
  • in terms of PSR, 1999
  • 2001/ 02 annual report
  • prescribed formats as a stand-alone chapter to
    annual report
  • linked to Estimates of Expenditures
  • requesting feedback from producers and users of
    information

18
NMIR
  • Public Service Regulations, 1999
  • Part VII, H defines minimum information to be
    kept on each employee
  • Need identified to-
  • Refine, clarify and extend employee information
    required
  • Define minimum information for posts
  • Align Part Vii (H) with reporting requirements
  • Introduce a time-table for compliance

19
NMIR (2)
  • Public Service Regulations, 2001
  • Replaced list with a provision that the Minister
    will issue national Minimum Information
    Requirements
  • Include employees and posts
  • Circular 4 of 2001
  • specific and includes data standards
  • corrective step for the future
  • time-table for compliance (30 June 2001)

20
Empowerment through information
  • See draft prescribed formats for details of the
    information to be covered in the oversight report

21
Reference documents
  • DPSA circular - restoring the integrity of the
    appointments process
  • Circular 4 of 2001 - National Minimum Information
    Requirements
  • Prescribed formats for annual reports
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